Job Title: Grants
Accountant
Accountant
Organisation: Plan
International
International
Duty Station: Kampala, Uganda
Reports to: Senior
Grants Accountant
Grants Accountant
About US:
Plan International
was founded over 75 years ago and is one of the oldest and largest children’s
development organizations (non-profit / INGOs) in the world. We work in 50
developing countries across Africa, Asia and the Americas to promote child
rights and lift millions of children out of poverty. Plan’s vision is of a
world in which all children realize their full potential in societies that
respect people’s rights and dignity. Plan is independent, with no religious,
political or governmental affiliations.
was founded over 75 years ago and is one of the oldest and largest children’s
development organizations (non-profit / INGOs) in the world. We work in 50
developing countries across Africa, Asia and the Americas to promote child
rights and lift millions of children out of poverty. Plan’s vision is of a
world in which all children realize their full potential in societies that
respect people’s rights and dignity. Plan is independent, with no religious,
political or governmental affiliations.
Job Summary: The
Grants Accountant coordinates grants management, financial reporting and
contract matters to ensure timely and effective implementation of institutional
donor funded project activities
Grants Accountant coordinates grants management, financial reporting and
contract matters to ensure timely and effective implementation of institutional
donor funded project activities
Key Duties and Responsibilities:
Budget management
and monitoring
and monitoring
·
Create funded and sponsored programmes for each new
and modified grant in SAP
Create funded and sponsored programmes for each new
and modified grant in SAP
·
Generate a list of all grants that are closing in
respective month and share with the Finance and admin teams
Generate a list of all grants that are closing in
respective month and share with the Finance and admin teams
·
Link all grant related account codes to each grant
upon approval of the grant
Project Outlines
Link all grant related account codes to each grant
upon approval of the grant
Project Outlines
·
Timely upload original budgets and subsequent
changes for all projects in SAP
Timely upload original budgets and subsequent
changes for all projects in SAP
·
Reconcile the project finance and grants modules and
ensure that all WBSs are linked to the grant
Reconcile the project finance and grants modules and
ensure that all WBSs are linked to the grant
Financial Reporting
·
Consolidate and submit timely and accurate financial
reports in accordance with donor
reporting schedules
Consolidate and submit timely and accurate financial
reports in accordance with donor
reporting schedules
·
Keenly analyse financial reports and provide
recommendation to the Project Coordinators on future forecasts and planning.
Keenly analyse financial reports and provide
recommendation to the Project Coordinators on future forecasts and planning.
·
Align
the financial and narrative reports, demonstrating progress to meet targets and
staying on budget
Align
the financial and narrative reports, demonstrating progress to meet targets and
staying on budget
·
Reconcile the finance and grants module reports to
ensure that no NRGRANT transactions
remain outstanding at end of period
Reconcile the finance and grants module reports to
ensure that no NRGRANT transactions
remain outstanding at end of period
·
Compare the Project report to the Fund report to
ensure that project expenditure has been charged to the grant and there are no mapping issues between project and
grant data
Compare the Project report to the Fund report to
ensure that project expenditure has been charged to the grant and there are no mapping issues between project and
grant data
·
Realistic explanations provided for all variances
Realistic explanations provided for all variances
Grants and
Compliance:
Compliance:
·
Support
all project audits and also implement any audit recommendations
Support
all project audits and also implement any audit recommendations
·
Complete the financial report at the CO for the
period to be audited
Complete the financial report at the CO for the
period to be audited
·
Provide auditors all requested supporting documents
related to the sampled transactions
Provide auditors all requested supporting documents
related to the sampled transactions
·
Ensure adherence to financial controls, donor compliance, processes and procedures
Ensure adherence to financial controls, donor compliance, processes and procedures
Dealing with
Problems: Managing a budget that is utilized by staff he/she doesn’t directly
supervise
Problems: Managing a budget that is utilized by staff he/she doesn’t directly
supervise
Qualifications, Skills and Experience:
·
The
applicant for the Plan International Grants Accountant job opportunity
must hold a Bachelor’s degree (hons) in Commerce or Business administration majoring
in accounting
The
applicant for the Plan International Grants Accountant job opportunity
must hold a Bachelor’s degree (hons) in Commerce or Business administration majoring
in accounting
·
Previous experience in grants management.
Previous experience in grants management.
·
Part professional qualification in accountancy (CPA,
ACCA) at intermediate or affiliate level.
Part professional qualification in accountancy (CPA,
ACCA) at intermediate or affiliate level.
·
Three to
five years’ experience in a similar role working in a computerized accounting
office in an NGO set-up.
Three to
five years’ experience in a similar role working in a computerized accounting
office in an NGO set-up.
·
NGO experience is an added advantage
NGO experience is an added advantage
·
Strong analytical skills
Strong analytical skills
·
Excellent communication skills
Excellent communication skills
·
Problem solving skills
Problem solving skills
·
Excellent interpersonal skills
Excellent interpersonal skills
·
Proficient in computer skills and use of relevant
accounting software package such SAP, QuickBooks, SUN systems, etc.
Proficient in computer skills and use of relevant
accounting software package such SAP, QuickBooks, SUN systems, etc.
How to Apply:
All suitably
qualified candidates should send their letters of application, together with
updated CVs, contact telephone numbers, copies of relevant certificates, names
and contact details of three references plus salary history and send to:
qualified candidates should send their letters of application, together with
updated CVs, contact telephone numbers, copies of relevant certificates, names
and contact details of three references plus salary history and send to:
The Country Human
Resources and Organizational Development Manager,
Resources and Organizational Development Manager,
Plan Uganda
Email to: [email protected]
Deadline: 1st June 2018
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