Fresher Warehouse Assistant NGO Jobs – World Vision International

 Warehouse Assistant
Organisation: World
Vision International
Duty Station: 
Reports to: Warehouse
About US:
World Vision Uganda
is a Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness. Our prayer for every Heart, the will to make it so.”
Job Summary: The
Warehouse Assistant will support the Warehouse Supervisor in ensuring proper
and safe custody (storage) of all food and non-food commodities entrusted to
the care of WV by donors. The Warehouse assistant is responsible for
documentation of commodity transactions in the warehouse, including receipt,
storage and delivery of all food commodities.
Key Duties and Responsibilities: 
Commodity Management
  • Assist the Warehouse Supervisor to
    ensure that all commodities arriving at the warehouse and leaving the
    warehouse are properly accounted for.
  • Assist the warehouse supervisor with
    receipt of commodities in the warehouse: Make sure you know in advance
    about the types and amount of commodities to expect in the warehouse.
    Assist the warehouse supervisor to prepare and carefully plan for storage
  • The incumbent will scrutinize all
    waybills to ensure that the commodities are of correct quantities and
    quality as manifested on the waybill.
  • Immediately record all quantities
    delivered short (missing), quantities lost in transit and quantities
    damaged if any. All observations must be recorded immediately.
  • Supervise off-loading of the commodities
    make sure it is properly undertaken. Commodities must carefully be
    inspected and counted during off-loading before accepting in the
  • Immediately reconstitute torn / loose /
    slack / leaking / damaged bags, tins or cartons to prevent any further
    loss. Document such activity.
  • Assist the warehouse supervisor to
    maintain good warehousing standards
  • Storage of commodities must be done
    properly. Commodities must be stacked in an organized manner by commodity
    type and by shipment number to facilitate proper physical count
  • Be alert to observe any signs of weevils
    and other grain pests that damage the commodities during storage.
    Commodities must in good condition. Check for infestation and take
    immediate action by informing the Commodity Assistants.
  • Unfit commodities must be stacked
    separately away from the sound stocks.
Commodity Accounting:
  • Assist the warehouse supervisor to
    accurately fill and update all the warehouse records including Ledger
    books, stack cards and stock control sheets. Quantities recorded on these
    documents MUST correspond to the daily physical stock in the warehouse.
  • Keep daily records of warehouse movement
    (commodities received and dispatched including the destinations).
  • Commodities shall NEVER leave the
    warehouse without prior approval of the Commodity Manager or his/her
  • Loading of Commodities shall ONLY take
    place after receiving a LOADING AUTHORIZATION from the Commodity Manager
    or his/her designee.
  • Commodities leaving the warehouse MUST
    be accompanied by a waybill or a delivery note.
  • Unexplained warehouse losses is the
    responsibility of the warehouse supervisor and his/her assistant. Value of
    the loss can be deducted from their salaries.
  • Support the warehouse with reporting and
    ensure reports are ready to the head office by the 1st day of the
    following month latest.
  • Prepare monthly Commodity Receipt
    Summary, Truck Inspection Reports, Dispatch summary, Loss Status Reports
    and Physical Inventory Reports at the end of every month. These MUST be submitted
    to the head office by the 1st day of the following month latest.
  • Perform any other duty that may be
    assigned from time to time

Qualifications, Skills and Experience:
  • The ideal candidate for the World Vision
    Warehouse Assistant job opportunity should hold a bachelor’s degree with
    some basic training in storekeeping and proven relevant experience.
  • Two years of experience in a related
    field preferably in with an NGO working in commodity programming and
  • Willing to live and work in any part of
    the country.
  • This position requires a mature
    candidate, a self-starter, with dedication and ability to work with less
    or no supervision. Must demonstrate willingness to learn and work with
    others as a team.
  • Excellent command of oral and written
    English a MUST.
How to Apply:
All suitably
qualified candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.
Please follow
instructions on How to Create Account and Profile at World Vision’s
e-recruitment portal.  Qualified female candidates are particularly
encouraged to apply.
Deadline: 4th May 2018
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