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Fresher Logistics/IT Intern NGO Job Opportunities – Agency for Technical Cooperation and Development (ACTED)

Job
Title:              
 Logistics/IT
Intern
Organisation: Agency for Technical Cooperation and Development (ACTED) 
Duty Station: Kampala,
Uganda
Reports to: Logistics
Officer
About US:
ACTED (Agency for
Technical Cooperation and Development) is a non-governmental organization
created in 1993. Independent, private and not-for-profit, ACTED respects a
strict political and religious impartiality and operates according to
non-discrimination and transparency principles. ACTED’s vocation is to support
vulnerable populations worldwide and to accompany them in the construction of a
better future. The programmes implemented by ACTED in Africa, Asia, Middle East
and Latin America/Caribbean, aim at addressing the needs of the populations
affected by wars, natural catastrophes and/or economic and social crisis. ACTED
has been present in Uganda since 2007, and currently implements its
interventions in Karamoja, WestNile, South West and Northern Uganda.
Key Duties and Responsibilities:  
Logistics
  • Ensures that organization Procurement
    Guidelines are strictly applied;
  • Collects all the day-to-day order forms
    and ensures the timely procurement of project and office necessary goods
    and services, in a transparent and accountable manner;
  • Collect quotations from the market
    respecting the specifications of the request and purchase procedure.
  • Handle procurement according to
    procurement scenarios requirement.
  • Ensure transportation for the item to
    the requester by coordinating with the user departments.
  • Get a receipt against the delivery.
    (waybill, internal delivery note, reception…)
  • Management of all administrative aspects
    and all paper work in logistic department;
  • Follow-up of the orders from with
    program managers and head of departments;
  • Follow-up of the deliveries of
    consignments, being continually in touch with stock keepers to ensure that
    the deliveries are being done promptly, pushing the contractors  to carry out their responsibilities;
  • Follow-up of the FLAT folders, making
    sure that every contract has all supporting documents attached;
  • Keeping a computerized track of all
    purchases- OFU and Assist(ACTED online);
  • Working closely with Finance department
    regarding allocation of purchases and reparation of vehicles;.
  • Management of assets, controlling and
    checking that the asset’s inventory and follow-up is being properly done;
  • Inventory management following ACTED
    warehouse management procedures.
IT Responsibilities
  • Install and configure computer hardware
    operating systems and applications
  • Monitor and maintain computer systems
    and networks
  • Talk staff or clients through a series
    of actions, either face-to-face or over the phone, to help set up systems
    or resolve issues
  • Troubleshoot system and network
    problems, diagnosing and solving hardware or software faults
  • Replace parts as required
  • Provide support, including procedural
    documentation and relevant reports
  • Follow diagrams and written instructions
    to repair a fault or set up a system
  • Support the roll-out of new applications
  • Set up new users’ accounts and profiles
    and deal with password issues
  • Respond within agreed time limits to
    call-outs
  • Work continuously on a task until
    completion (or referral to third parties, if appropriate)
  • Prioritize and manage many open cases at
    one time
  • Rapidly establish a good working
    relationship with customers and other professionals, such as software
    developers
  • Test and evaluate new technology
  • Conduct electrical safety checks on
    computer equipment.


Qualifications, Skills and Experience:
  • The applicant for the ACTED Logistics/IT
    Intern job placement should possess a Bachelor’s degree in Information
    Technology, Logistics and Procurement as an added advantage
  • One year of experience in Procurement,
    Logistics and Information Technology especially with NGO as an added
    advantage.
  • Ability to travel and work under
    pressure
  • Excellent communication skills (both
    spoken and written) and ability to work as a team player
  • Computer literacy Skills i.e.
    proficiency in MS Excel and MS Word.
  • Flexibility and adaptability
  • Strong team spirit
How to Apply:
All suitably
qualified and interested candidates should send their updated CVs, cover
letters, certified copies of academic documents and daytime telephone numbers
of three professional referees to Uganda.jobs@acted.org with the
subject line should read “Logistics Intern” or you can also hand deliver your
credentials to ACTED Office, Plot 1102, Nsambya Road, Kampala. Uganda
Deadline: 14th May 2018 by 5:00pm
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

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