Job
Title: Logistics/IT
Intern
Title: Logistics/IT
Intern
Organisation: Agency for Technical Cooperation and Development (ACTED)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Logistics
Officer
Officer
About US:
ACTED (Agency for
Technical Cooperation and Development) is a non-governmental organization
created in 1993. Independent, private and not-for-profit, ACTED respects a
strict political and religious impartiality and operates according to
non-discrimination and transparency principles. ACTED’s vocation is to support
vulnerable populations worldwide and to accompany them in the construction of a
better future. The programmes implemented by ACTED in Africa, Asia, Middle East
and Latin America/Caribbean, aim at addressing the needs of the populations
affected by wars, natural catastrophes and/or economic and social crisis. ACTED
has been present in Uganda since 2007, and currently implements its
interventions in Karamoja, WestNile, South West and Northern Uganda.
Technical Cooperation and Development) is a non-governmental organization
created in 1993. Independent, private and not-for-profit, ACTED respects a
strict political and religious impartiality and operates according to
non-discrimination and transparency principles. ACTED’s vocation is to support
vulnerable populations worldwide and to accompany them in the construction of a
better future. The programmes implemented by ACTED in Africa, Asia, Middle East
and Latin America/Caribbean, aim at addressing the needs of the populations
affected by wars, natural catastrophes and/or economic and social crisis. ACTED
has been present in Uganda since 2007, and currently implements its
interventions in Karamoja, WestNile, South West and Northern Uganda.
Key Duties and Responsibilities:
Logistics
- Ensures that organization Procurement
Guidelines are strictly applied; - Collects all the day-to-day order forms
and ensures the timely procurement of project and office necessary goods
and services, in a transparent and accountable manner; - Collect quotations from the market
respecting the specifications of the request and purchase procedure. - Handle procurement according to
procurement scenarios requirement. - Ensure transportation for the item to
the requester by coordinating with the user departments. - Get a receipt against the delivery.
(waybill, internal delivery note, reception…) - Management of all administrative aspects
and all paper work in logistic department; - Follow-up of the orders from with
program managers and head of departments; - Follow-up of the deliveries of
consignments, being continually in touch with stock keepers to ensure that
the deliveries are being done promptly, pushing the contractors to carry out their responsibilities; - Follow-up of the FLAT folders, making
sure that every contract has all supporting documents attached; - Keeping a computerized track of all
purchases- OFU and Assist(ACTED online); - Working closely with Finance department
regarding allocation of purchases and reparation of vehicles;. - Management of assets, controlling and
checking that the asset’s inventory and follow-up is being properly done; - Inventory management following ACTED
warehouse management procedures.
IT Responsibilities
- Install and configure computer hardware
operating systems and applications - Monitor and maintain computer systems
and networks - Talk staff or clients through a series
of actions, either face-to-face or over the phone, to help set up systems
or resolve issues - Troubleshoot system and network
problems, diagnosing and solving hardware or software faults - Replace parts as required
- Provide support, including procedural
documentation and relevant reports - Follow diagrams and written instructions
to repair a fault or set up a system - Support the roll-out of new applications
- Set up new users’ accounts and profiles
and deal with password issues - Respond within agreed time limits to
call-outs - Work continuously on a task until
completion (or referral to third parties, if appropriate) - Prioritize and manage many open cases at
one time - Rapidly establish a good working
relationship with customers and other professionals, such as software
developers - Test and evaluate new technology
- Conduct electrical safety checks on
computer equipment.
Qualifications, Skills and Experience:
- The applicant for the ACTED Logistics/IT
Intern job placement should possess a Bachelor’s degree in Information
Technology, Logistics and Procurement as an added advantage - One year of experience in Procurement,
Logistics and Information Technology especially with NGO as an added
advantage. - Ability to travel and work under
pressure - Excellent communication skills (both
spoken and written) and ability to work as a team player - Computer literacy Skills i.e.
proficiency in MS Excel and MS Word. - Flexibility and adaptability
- Strong team spirit
How to Apply:
All suitably
qualified and interested candidates should send their updated CVs, cover
letters, certified copies of academic documents and daytime telephone numbers
of three professional referees to [email protected] with the
subject line should read “Logistics Intern” or you can also hand deliver your
credentials to ACTED Office, Plot 1102, Nsambya Road, Kampala. Uganda
qualified and interested candidates should send their updated CVs, cover
letters, certified copies of academic documents and daytime telephone numbers
of three professional referees to [email protected] with the
subject line should read “Logistics Intern” or you can also hand deliver your
credentials to ACTED Office, Plot 1102, Nsambya Road, Kampala. Uganda
Deadline: 14th May 2018 by 5:00pm
For more of the
latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline
latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline