Fresher A’ Level DriveCam Coordinator/Motor Pool Clerk Job Opportunities – United States Embassy / US Mission

Job
Title:         DriveCam Coordinator/Motor Pool
Clerk
Organisation: United
States US Embassy, US Mission in Uganda
Duty Station: Kampala,
Uganda
Salary Grade: FSN
05 (UGX 34,509,568 – UGX 50,718,244)
Vacancy Announcement Number: 13-18
Open To: Current
Employees of the Mission – All Agencies and/or U.S. Citizen Eligible Family
Members (USEFMs); Eligible Family Members (EFMs); or Declared Members of
Household (MOHs) – All Agencies
About US Embassy:
The United States
Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for
over 30 years.  Ambassador Deborah R. Malac currently heads the U.S
Mission to Uganda.  The Mission is composed of several offices and
organizations all working under the auspices of the Embassy and at the
direction of the Ambassador.
Among the offices
operating under the U.S Mission to Uganda are:
  • United States Agency for International
    Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps
Job Summary: The
United States Embassy DriveCam Coordinator/Motor Pool Clerk is responsible for
a full range of program management responsibilities relating to the Mission’s
DriveCam program. Reports to and assists the GSO in managing the entire
DriveCam program under Chief of Mission authority. Monitors DriveCam website
dashboards and performs administrative functions to keep the database current.
Provides training to users of DriveCam. Monitors metrics and makes
recommendations in areas of driver improvement, coaching, awards and
discipline. The Coordinates with OBO/SHEM for additional or replacement
equipment and program requirements. Maintains all vehicle related records and
prepares essential vehicle reports for submission. Serves as the GSO Motor Pool
timekeeper. Supervision is received from the Motor Pool Supervisor. Position
has no supervisory responsibility.
Key Duties and Responsibilities:
  • The DriveCam Coordinator/Motor Pool Clerk monitors DriveCam
    dashboards on a daily basis.
  • Contacts the relevant managers and coaches for remedy of action
    items such as unidentified drivers, events overdue for download, events
    overdue for coaching and coaching effectiveness.
  • Analyzes DriveCam metrics for management reports.
  • The jobholder also researches problem areas and implements
    corrective action as required to maintain the DriveCam goal of a 5 star
    program.
  • Runs regular DriveCam reports focusing on group reports and driver
    related reports to monitor risky driving in accordance with post policies.
  • Runs coaching effectiveness reports and makes direct recommendations
    for improvement in these areas.
  • Runs quarterly, biennial and annual reports of the safest drivers
    for post safe driving certificates, OBO/SHEM safe driving awards and post
    safe driving awards.
  • The DriveCam Coordinator/Motor Pool Clerk also monitors and makes
    recommendations to the American Program Manager for driver improvements,
    disciplinary actions, and awards. 
  • Monitors the DriveCam IT platform and troubleshoots minor problems
    related to the equipment, works with ISC and OBO/SHEM to resolve more
    complex connectivity and downloading issues.
  • Coordinates with OBO/Shem for necessary replacement of
    malfunctioning event data recorders (EDRs) or requesting additional
    equipment as necessary.
  • Oversees and supervises the fitting of EDRs and ensures these are
    accurately recorded in the DriveCam database.
  • Performs administrative functions to ensure integrity and accuracy
    of the DriveCam database.
  • Adds/deletes drivers, coaches, EDRs and vehicles and edits user
    profiles.
  • Prepare and submit essential vehicle and fuel reports to GSO.
  • Maintain accurate records for all vehicles, to include maintenance
    records, ensure that all vehicles are properly insured, compile and
    prepare ICASS billing reports, and prepare and submit time and attendance
    for GSO Motor Pool.
  • Provides initial training and refresher training to coaches and new
    users of DriveCam.
  • Provides briefings to new managers and department heads.
  • Manages the OBO/SHEM Smith System Driver training program.


Qualifications, Skills and Experience:
NOTE:  All applicants must address each selection criterion detailed
below with specific and comprehensive information supporting each item.
  • The applicants for the US Embassy DriveCam Coordinator/Motor Pool
    Clerk career opportunity should have completed secondary school (O and A
    level)
  • A minimum of two years’ experience in database management and IT
    management and knowledge in either occupational safety or health or
    transportation management is required. Must have experience working with
    customers.
  • Extensive knowledge of web-based databases and internet
    applications.
  • Must have thorough knowledge of Excel spreadsheets, Power Point, and
    MS Word.
  • Must be able to prepare and give presentations to all levels of
    audiences.
  • Ability to analyze and interpret graphs and prepare graphs in Excel.
  • Should be familiar with vehicle and mechanical terminology Must have
    knowledge of general clerical procedures and familiarity with vehicle and
    mechanical terminology.
  • Knowledge of the different agencies/sections and the drivers
    assigned to each agency/section.
  • Good communication and persuasive skills are required.
  • Must be well organized and have the ability to extract complex data
    and prepare easy-to-read reports for users. Must be a self-starter and be
    able to come up with original ways to improve efficiency of the program
    and better ways to communicate with customers.
  • Must have a Ugandan driver’s license (with classes B, CM, and DL). 
  • Must have thorough knowledge of Excel spreadsheets, Power Point, and
    MS Word. Must be able to analyze and interpret graphs and prepare graphs
    in Excel.
  • Basic typing skill is required.
  • Language Proficiency:  Level III (good working
    knowledge) writing/speaking/reading English is required.
How to Apply:
All suitably
qualified and interested candidates who wish to join the United States Embassy
in Kampala are encouraged to Apply Online by following the instructions below;
  • Applicants shall be required to register
    under the careers page for US Embassy Kampala using the link, Click
    Here
  • You will receive confirmation on registration
    and proceed to apply.
  • On completion of this process you will
    receive an auto response via your email.
NB: Applicants
claiming a U.S. Veteran’s preference must submit written documentation
confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the
Veteran’s Administration, or certification documenting eligibility under the
VOW Act with an expected discharge no later than 120 days after the
certification is submitted) by the closing date of the vacancy announcement. If
the written documentation confirming eligibility is not received in the HR
office by the closing date of the vacancy announcement, the U.S. Veteran’s
preference will not be considered in the application process. Specific criteria
for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member
Employment Policy (FMEP).
Deadline: 11th May 2018
The US Mission in
Kampala provides equal opportunity and fair and equitable treatment in
employment to all people without regard to race, color religion, sex, national
origin, age, disability, political affiliation, marital status, or sexual
orientation.  The Department of State also strives to achieve equal
employment opportunity in all personnel operations through continuing diversity
enhancement programs.
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
find us on our Facebook page https://www.facebook.com/UgandanJobline




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