Fresher A’ level Receptionist Jobs – International Organization for Migration (IOM)

Job Title:        Receptionist
Organization: International
Organization for Migration (IOM)
Duty Station: Kampala,
Uganda
Reports to: Chief
of Mission
About US:
Established in 1951,
International Organization for Migration (IOM) is the leading inter-governmental
organization in the field of migration and works closely with governmental,
intergovernmental and non-governmental partners. IOM is dedicated to promoting
humane and orderly migration for the benefit of all. It does so by providing
services and advice to governments and migrants.
Job Summary:   The International Organization for Migration
(IOM) Receptionist will be responsible for the technical support of clinical
assessment of the USA, Canada, Australia and UK visa applicants, which will be
conducted in the framework of the receiving countries protocols. In particular
she/he will:
Key Duties and Responsibilities:  
  • Provide information, relevant to medical
    out-processing, to the applicants either by phone or personally.
  • Register the applicants in the
    electronic database and arrange appointments for physical examinations.
  • Attend to all incoming calls, walk-ins,
    and other inquiries regarding the health assessment programs in the
    clinic.
  • Check and make photocopy of bank deposit
    slip (or other proof of payment). Regularly submit these photocopies to
    the administrative/finance officer.
  • Check applicants’ identity, validity of
    the identification documents, take their photographs and upload on the
    database.
  • The International Organization for
    Migration (IOM) Receptionist will also prepare master lists of applicants
    scheduled for chest X-ray, laboratory tests and submit them to respective
    service providers.
  • Print out medical forms with biodata
    when required.
  • Inform the applicants about a need for
    additional investigations (if not done by the Migration Health
    Physician/Nurse) and make appointments for these investigations.
  • Enter information from the medical form
    into the database, if so requested.
  • Print out medical documents as requested
    by the Migration Health Physician.
  • The jobholder will collect monthly
    statistical information in IOM format and submit it to the Migration
    Health Physician.
  • Set up and maintain office mailing
    communication logbook.
  • The International Organization for
    Migration (IOM) Receptionist will also receive all payments from medical
    self payers and file daily returns to the Senior Admin./Finance Assistant
    for verifications and submission to main cashier at Admin./Finance
    department
  • Any other duties as may be assigned


Qualifications, Skills and Experience:
  • The International Organization for
    Migration (IOM) Receptionist job opportunity should hold a High school
    degree/Certificate with minimum three years of relevant working experience
    or Bachelor’s Degree with minimum one year of relevant working experience
    in Secretarial studies or office management or related studies from an
    accredited institution.
  • Three years (one year for applicants
    with Bachelor’s Degree) of relevant experience in a similar capacity with
    reputable organisation.
  • Computer literacy: high level user
  • Typing skills: speed 200 symbols/min and
    higher.
  • Able to work independently, effectively
    and harmoniously with colleagues from varied cultures and professional
    backgrounds at all levels.
  • Working experience in
    clerking/administration is desirable.
  • Ability to work under pressure and with
    minimum supervision.
  • Strong verbal/written communication and
    interpersonal relationship skills
  • Fair knowledge in using office equipment
    and excellent knowledge in spreadsheet programs like Excel, Word and mail
    exchange
How to Apply:
All suitably
qualified and interested candidates should send their updated resumes with
three references electronically to hruganda@iom.int. The subject of your
email should be the Reference Number and Position Title i.e. “SVN: 01/05/018
Receptionist.” Please ensure that send your attachments as ONE DOCUMENT in PDF.
The title of your attachment should be your full name.
NB: Since
the system is automated, if you do not follow the above mentioned instruction
your application may be missed by the system.
Deadline: 27th May 2018
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