Finance & Administration Manager Employment Opportunity – Action Africa Help International (AAH)

Job
Title:         Finance & Administration
Manager
Organisation: Action
Africa Help International (AAH)
Duty Station: Kampala, Uganda
Reports to: Country
Director
About US:
In 1996, Action
Africa Help International (AAIN) became Aktion Africa Hilfe e. V (AAH) and was
registered in Munich, Germany from where our founders in 2003 moved the
organisation’s headquarters to Kenya. AAH-I now works with refugees, host
communities and other marginalized and vulnerable groups in Kenya, Uganda,
Somalia and South Sudan, where it operates across a range of sectors that seek
to bridge relief to development.
Job Summary: The
Finance & Administration Manager will ensure that all financial processes are
functioning effectively and efficiently, monitor financial results to detect
risks and address them. H/She will plan, execute and evaluate all activities of
financial management of AAH-I Uganda Country Programme. The holder will be
responsible for creating, reviewing, updating and enforcing compliance of the
Programme’s financial policies and procedures.
Key Duties and Responsibilities:  
  • Lead in the country budgeting process and provide technical advice
    to support proposal writing in line with AAH-I Finance and Resource
    Mobilisation guidelines and procedures.
  • Supervise, train and appraise country accounting staff, support and
    maintain a competent & motivated “finance team” through giving
    constructive feedback, coaching and mentoring in line with the Human
    Resources Manual.
  • Periodically review and implement financial policies to mitigate any
    financial risks in line with AAH-I guidelines and donor policies.
  • Monitor all functions and programs/projects under charge are
    performed within budgetary parameters, to include performing costs control
    activities, monitoring revenues and expenditures and ensuring sound fiscal
    control in accordance with Generally Accepted Accounting Practices.
  • Review and monitor accuracy of work generated in the country
    accounts office in relation to billing, payroll processing, accounts
    payable, drafting checks and accounts receivable in accordance with
    Generally Accepted Accounting Practices.
  • Maintain and reconcile bank accounts for all funds from field
    accounting support personnel.
  • Review reconciliations for accounts payable ledgers to ensure that
    statutory deductions (PAYE, NSSF, Local Service Tax, withholding tax) have
    been paid and submitted to statutory authorities in line with the
    financial policies and regulations of AAH International.
  • Prepare and review annual, quarterly, monthly and weekly cash flow
    forecasts, based on cash status and generate weekly cash flow reports in
    line with AAH-I finance guidelines and procedures.
  • Review and monitor the implementation of proper audit trails,
    verification and reconciliation actions for all processed work to ensure
    adherence to generally accepted accounting standards and principles,
    established procedures, departmental guidelines and regulatory
    requirements.
  • Review receipts, expenditure forms, purchase orders, distributions
    and disbursement orders for the purpose of ensuring compliance with
    established regulatory standards.
  • Prepare periodic accounting reports e.g. weekly, monthly and annual
    reports, drafting and revising codes and ordinances in line with AAH-I
    financial guidelines and procedures.
  • Plan, manage, coordinate and implement the year end/project end
    closing processes and procedures for the assigned accounting records, and
    provide information to auditors in line with the financial policies and
    regulations of AAH International.
  • Provide technical accounting support and interpretation to
    management through senior management team meetings and to employees in
    line with the AAH-I financial guidelines and procedures.
Key Result Areas:
  • Projects and country programme is well informed and supported on
    budgeting.
  • Financial expenditure is in compliance with Donor contract
    requirements. A draft annual Country programme budget is prepared 3 months
    before the year of operation and submitted to HQ.
  • Quarterly country programme financial report is delivered to HQ by
    the 30th of the following month.
  • Adequate financial systems and controls are implemented and
    maintained to ensure Debtors; Creditors and Cash balances are reduced.
  • Timely and accurate Donor reports are prepared.
  • Timely planning for Donor and institutional audits


Qualifications, Skills and Experience:
  • The applicant for the Finance & Administration Manager job must hold a Bachelor’s
    (honors) degree in Commerce, Accounting or Finance
  • Master’s degree in Financial Management, Accounting, Economics or a
    related field from a recognized institution.
  • Professional qualification in Finance or Accounting (Membership of
    ACCA, CPA)
  • Five years’ experience in similar or higher position with at least 3
    years in a Non-Government Organisation.
  • Good computer applications knowledge in respect to accounting,
    budgeting and cash control. As a minimum, this would include an
    understanding of MS Office and Excel coupled with a strong understanding
    of Finance and accounting software and knowledge of Pastel, Navision.
  • A team player with excellent inter-personal and communication skills
  • A good command of both written and spoken English
  • Patient, understanding and of a pleasant character
  • Excellent Management skills
  • Able to build and develop capacity of others
  • Commitment to the organizational values
  • Age: Between 30-45
    years
How to Apply:
All suitably
qualified and interested candidates should email application letter and CV
(with 3 referees) addressed to recruitke@actionafricahelp.org. The email
Subject Line must show the job title of the position applied for. AAH-I is an
equal-opportunity employer.
Deadline: 18th May 2018
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