Job Title: Administrator
Organisation: East
African Playgrounds
African Playgrounds
Duty Station:
Jinja, Uganda
Jinja, Uganda
Reports to: Operations
Manager
Manager
Salary:
Competitive. Benefits include training, healthcare and meals
Competitive. Benefits include training, healthcare and meals
About US:
East African
Playgrounds is a UK registered charity and international NGO, focused on East
Africa, primarily Uganda. Children need to play to access their childhood,
allowing them to gain all the developmental benefits that play has to offer
giving them the tools for future success.
East African Playgrounds strives to ensure every child can access their
right to a childhood and that no youth is left without the skills to develop.
East African Playgrounds take an innovative child-centred approach to education
and use the power of play to transform the lives of children through their play
programs. Working with disadvantaged young adults, lacking formal education,
East African Playgrounds provide apprentice programs to develop young people’s
skills, knowledge and experience to enter the work place with a trade, skill
and greater confidence.
Playgrounds is a UK registered charity and international NGO, focused on East
Africa, primarily Uganda. Children need to play to access their childhood,
allowing them to gain all the developmental benefits that play has to offer
giving them the tools for future success.
East African Playgrounds strives to ensure every child can access their
right to a childhood and that no youth is left without the skills to develop.
East African Playgrounds take an innovative child-centred approach to education
and use the power of play to transform the lives of children through their play
programs. Working with disadvantaged young adults, lacking formal education,
East African Playgrounds provide apprentice programs to develop young people’s
skills, knowledge and experience to enter the work place with a trade, skill
and greater confidence.
Job Summary: The Administrator should be personable, organised and effective in their work
to join our team. The successful candidate will need to have great attention to
detail, excellent organisational skills, a good team player, have a willingness
to show initiative and a through and methodical approach to your work. The role
will involve a variety of daily administration tasks such as organising
meetings, printing and data entry. As well as roles that are further involved
in our programs such as coordinating our apprentices and supporting our Educational
Play team.
to join our team. The successful candidate will need to have great attention to
detail, excellent organisational skills, a good team player, have a willingness
to show initiative and a through and methodical approach to your work. The role
will involve a variety of daily administration tasks such as organising
meetings, printing and data entry. As well as roles that are further involved
in our programs such as coordinating our apprentices and supporting our Educational
Play team.
Key Duties and
Responsibilities:
Responsibilities:
·
Management
of office equipment Ensuring the office equipment (stationary, water, phones
etc) are always in stock and ordering more when needed.
Management
of office equipment Ensuring the office equipment (stationary, water, phones
etc) are always in stock and ordering more when needed.
·
Tasked
with maintaining a clean and enjoyable working environment
Tasked
with maintaining a clean and enjoyable working environment
·
Managing
the cleaning staff and working with all East African Playgrounds staff to keep
the environment clean and tidy
Managing
the cleaning staff and working with all East African Playgrounds staff to keep
the environment clean and tidy
·
Handling
external or internal communication or management systems
Handling
external or internal communication or management systems
·
Working
with the databases for scheduling both internal staff and external partnerships
Working
with the databases for scheduling both internal staff and external partnerships
·
Managing
clerical or other administrative staff
Managing
clerical or other administrative staff
·
Working
with the drivers and mechanics to manage their time efficiently
Working
with the drivers and mechanics to manage their time efficiently
·
Tasked
with organizing, arranging and coordinating meetings
Tasked
with organizing, arranging and coordinating meetings
·
Managing
people time commitments to coordinate the meeting also attending meetings to
minute take
Managing
people time commitments to coordinate the meeting also attending meetings to
minute take
·
Dealing
with generic enquires through email, post, phone and in person.
Dealing
with generic enquires through email, post, phone and in person.
·
Serving
as the first point of contact in the office either, on the phone, over email or
in person, guiding the communication to the correct staff member
Serving
as the first point of contact in the office either, on the phone, over email or
in person, guiding the communication to the correct staff member
·
Support
the welding apprenticeship program
Support
the welding apprenticeship program
·
Coordinate
and schedule the staff for the apprenticeship program
Coordinate
and schedule the staff for the apprenticeship program
·
Work
with the Evaluation team and Educational Play team to provide additional
support where needed
Work
with the Evaluation team and Educational Play team to provide additional
support where needed
·
Offer assistance
to the teams by visiting schools with the team
Offer assistance
to the teams by visiting schools with the team
·
To
undertake jobs assigned by the Country Director in a timely manager
To
undertake jobs assigned by the Country Director in a timely manager
·
In some
instances, you will be asked to support and assist different departments within
the organisation.
In some
instances, you will be asked to support and assist different departments within
the organisation.
Qualifications,
Skills and Experience:
Skills and Experience:
·
The
ideal candidate should preferably hold
Bachelor’s degree in a relevant field
The
ideal candidate should preferably hold
Bachelor’s degree in a relevant field
·
Three
years of professional experience with a good track record
Three
years of professional experience with a good track record
·
Excellent
references
Excellent
references
·
Keen
attention to detail
Keen
attention to detail
·
Ability
to stay calm under pressure
Ability
to stay calm under pressure
·
Methodical
and thorough approach to work
Methodical
and thorough approach to work
·
Good at
juggling tasks and prioritizing
Good at
juggling tasks and prioritizing
·
A great
team player
A great
team player
·
A desire
to show initiative
A desire
to show initiative
·
Computer
literacy skills
Computer
literacy skills
How to Apply:
All suitably
qualified candidates are encouraged to email their updated CVs (maximum 3
pages) including two references along with a 1-page cover letter explaining why
you are the right person for our team and why you would like to take the role
to: [email protected]
qualified candidates are encouraged to email their updated CVs (maximum 3
pages) including two references along with a 1-page cover letter explaining why
you are the right person for our team and why you would like to take the role
to: [email protected]
Deadline: 18th May 2018
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