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Administration Officer International NGO Jobs – Mercy Corps

Job
Title:          Administration Officer
Organization: Mercy
Corps
Duty Station: Uganda
About US:
Mercy Corps is an
International NGO that exists to alleviate poverty and oppression by helping
people build secure, productive and just communities. Mercy Corps has been
fully registered in Uganda as an operational NGO. Currently Mercy Corps has an
office in Kampala and is implementing Food Security programs which comprise of
Water and Sanitation, Livelihood and Agriculture and Conflict Mitigation
Management Program in North and North Eastern Uganda. We implement programs in
the northern districts of Pader, Kitgum, Agago, Lamwo, Kaabong, Abim and Kotido
with funding from USAID, USDA, Walmart Foundation, SDC, DFID as well as other
private donations.
About USAID Apolou Project:
Mercy Corps was
awarded a 5 year USAID/ Food for Peace- funded program working in 4 districts
in Karamoja (Amudat, Moroto, Kotido and Kaabong), the Apolou Activity.
Job Summary: The
Administration Officer will support all office administration duties in Kaabong
Office. The Administration Officer will be responsible for the smooth running
of all administration functions to support Mercy Corps Field Operations.
Key Duties and Responsibilities: 
·        
Facilitate
the smooth flowing of routine, administrative work of the Mercy Corps office
and program support operations; Enforce adherence to Mercy Corps
administrative, HR and logistics procedures and staff policies by support
staff; Handling and supporting with all field recruitment hire in Kaabong.
·        
Managing
the filing process of all HR information (Personnel Records Keeping).
·        
Handling
Staff orientation at the field and ensuring all new hires have the necessary
workspace.
·        
Responsible
for the smooth running of the following office functions: receiving visitors
and ensuring they are going to the right offices
·        
Responsible
for all travel and accommodation arrangements for Mercy Corps guests and staff
in Kaabong.
·        
Ensuring
all photocopiers, printers, scanners, mail services, telephones etc are running
within the office and any calls for repairs or maintenance needed are properly
reported to the right department focal persons.
·        
Oversees
cleaners, gardeners that will maintain office premises are cleaned and general
cleanliness is maintained.
·        
Oversee
the smooth flow of routine, administrative work in Kaabong office is in
compliance with mercy corps field administration manual and national staff
policy handbook. Responsible for maintaining an accurate inventory of office
supplies to include stationery, consumables and cartridges/tonner.
·        
Conduct
him/herself both professionally and personally in such a manner as to bring
credit to mercy corps and not to jeopardize its humanitarian mission Ensure
compliance with security procedures and policies as determined by Mercy Corps
Country Program.
·        
Proactively
ensure that team members operate in a secure environment and are aware of
policies.
·        
As part
of our commitment to organizational learning and in support of our
understanding that learning organizations are more effective, efficient and
relevant to the communities they serve, we expect all team members to commit 5%
of their time to learning activities that benefit Mercy Corps as well as
themselves.
·


Qualifications, Skills and Experience:

·        
The
ideal candidate for the Mercy Corps Administration Officer job opportunity
should hold a Bachelor’s Degree in Business Administration/ Public, Social
Work, Education, or other related field.
·        
Three
years of experience with office administration
·        
Good
computer skills are required, must be an independent thinker with strong
organizational skills
·        
Demonstrated
excellence in administration, particularly in a multi-cultural environment,
including staff training, motivation, and discipline
·        
Good
writing and communications skills.
·        
Demonstrated
attention to detail, ability to follow procedures, meet deadlines and work
independently and cooperatively with team members.
·        
Good
negotiation, representation skills and the ability to work comfortably with an
ethnically diverse staff.
·        
Strong
ability to innovatively solve problems
·        
The
successful candidate will be capable of multi-tasking, rapid decision-making,
have initiative, drive and a lot of energy, as well as high emotional
intelligence, constructive mentoring skills and proven experience with capacity
building.
·        
S/he
will be committed to long-term program sustainability and the delivery of
high-impact activities at the community level.
·        
Successful
Mercy Corps team members have a strong commitment to teamwork and
accountability, thrive in evolving and challenging environments, and make
effective written and verbal communication a priority.
How to Apply:
All suitably
qualified and interested candidates should send their online applications to the
Senior HR and Legal Manager by clicking the link below. Please clearly state
your salary requirements on the cover letter, attach your CV (with 3 referees),
and copies of academic qualifications/certificates.
Deadline:  25th May 2018
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latest jobs, please visit http://www.theugandanjobline.com or
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