The Ugandan Jobline

• Review and verify accounting vouchers, cheques or EFT transfers
  requests for payments follow up and obtain receipts for paid invoices and
  bills, maintain register books for bank payments, receipts and journal
  entries
• Prepare bank reconciliation statements on a monthly basis and
  extract reports and keep for audit review
• Prepare monthly payroll including submission of PAYE and NSSF on a
  monthly basis and LST returns on an annual basis as well as advising on
  tax deductions to staff
• Prepare correspondence related to financial transactions including
  payments advice to clients, follow-ups with banks and client relating to
  transfers or payments, and initiate organizational approval process
• Review and verify correctness of traveller Travel Expense Claims
  (TECs) for travellers, including correct budget codes, exchange rates,
  expense reporting and presence of all receipts
• Manage Petty Cash, ensuring entries are properly checked, records
  are updated daily, accountabilities are reviewed and verified before
  replenishment and monthly reports are circulated through review and
  approval processes.
• Prepare general ledgers and submit the monthly imprest claims,
  analyse invoices, identifying cost centres and providing approved data and
  reports to the Bioversity accounting system; carry out back-up of data in
  the accounting system and ensure that it is retrievable
• Prepare annual operational, personnel and capital budgets including
  the collection and feedback from relevant parties and circulation through
  review and approval process
• Tasked with monitoring of expenditures and financial reporting
• Provide clearance and monitor the operational and capital budgets.
• Review and check accuracy of finance system monthly reports and
  advise on any discrepancies. · Provide funds clearance for expenses, both
  office operations and grant expenditures within pre-approved budgets
  incurred for Bioversity financial activities hosted by other Institutions
  and reconcile related monthly reports.
• Provide budget clearance on requests for supplies and services and
  initiate review and approval processes

• Provide guidance and / or training on finance related policies and
  procedures to staff · Participate in the review of the effectiveness and
  efficiency of existing systems, policies and procedures and the
  development and implementation of related improvements
• Prepare, maintain and monitor fixed asset management
• Actively contribute to the implementation of financial processes and
  logistics related to workshops and meetings
• Perform other duties as required

• The applicant must hold a University degree in Business Administration,
  Finance, Accounting or any related field
• Professional financial accreditation.
• Three years’ experience in financial accounting, preferably in the
  financial management of projects including providing guidance and advice
  to staff
• Strong knowledge of accounting and budgeting practices and
  procedures
• Proficiency in MS Excel and working knowledge of MS Word; working
  knowledge of computerized accounting packages
• Excellent command of the English language, both written and spoken
• Excellent interpersonal skills including the ability to work
  effectively with other national and cultural backgrounds, using courtesy
  and tact
• Well-developed skills in personal organization, priority setting,
  problem solving and writing skills
• Strong client service orientation
• Experience with the implementation of computerized Accounting
  packages or ERP systems.
• Experience within a not-for-profit organization or academic
  environment

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