Accounts and Administration Officer Jobs – Kampala Audiology Speech Centre (KASC)

Organization: Kampala
Audiology Speech Centre (KASC)
Duty Station: Kampala,
Uganda
Reports to:
Managing Director
About US:
Kampala Audiology
and Speech Centre (KASC) which was incorporated in 2004, as a Ugandan company
limited by shares was founded by a team of health professionals who included an
audiologist, an Ear Nose and Throat (ENT) surgeon and audiological physician,
an Ear Mould Technologist and a Special Needs Education specialist. As the
leading indigenous audiology company in Uganda, we have earned acceptance as a
reliable service provider with integrity, delivery of high standards quality of
hearing conservation range of products.
Job Summary: The
Accounts and Administration Officer will mainly provide accounting and
administrative services to the Kampala Audiology and Speech Centre (KASC)
Key Duties and
Responsibilities:
·        
Actively
participates in the process of developing a three-year, annual and monthly
operating Plans with corresponding budget (s)
·        
Actively
participates in the operational planning, generate consensus, recommendations
and associated Plan of Action (PoA)
·        
Coordinates
the implementation of budgets for various departments
·        
Prepares
profit and loss statements and monthly closing and cost accounting reports
·        
Compiles
and analyzes financial information to prepare entries to accounts, such as
general ledger accounts, and document business transactions
·        
Coordinates
with internal and external auditors and ensures timely implementation of Audits
·        
Establishes,
maintains, and coordinates the implementation of accounting and accounting
control procedures
·        
Analyzes
systems management performance and ensures a healthy and efficient working of
financial systems and operations
·        
Analyzes
and reviews budgets and expenditures for the company; prepare financial
statements and compiles monthly reports
·        
Regularly
monitors and reviews accounting and related system reports for accuracy and
completeness
·        
Prepares
and reviews budget, revenue inflow, expense, payroll entries, invoices, and
other accounting documents
·        
Analyzes
asset/financial markets and recommends suitable, secure and high yielding
investment options
·        
Evolves
and maintains financial data bases, computer software systems and appropriate
filing systems
·        
Actively
participates in the inputting and handling of financial data and reports for
the company’s automated financial systems
·        
Maintains
records and data of all transactions, regularly review and make recommend data
entry and related systems improvement
·        
Evolves,
maintains financial and accounting policies, participate in orientation for new
staff
·        
Develops
procurement and logistics management strategy with appropriate operations
plans, budget
·        
Manages
all procurement projects including purchasing, contracting, sourcing, and
commodity management
·        
Understands
KASC business, generates appropriate procurement and logistics information,
action items, schedule, and measurable deliverables
·        
Leads
all procurement related activities and monitor progress regularly so as to
report on procurement and logistics status to management
·        
Works
out Cost Price and Benefit Analysis and advises management to ensure value for
money in all procurement projects
·        
Develops
innovative approaches to review procurement process effectiveness and explore
logistics solutions for customers and suppliers
·        
Analyzes,
review and provide recommendations on all procurement related issues, plans,
reports, trainings and metrics
·        
Analyzes
industry trends / market competition to develop business and cost saving improvement
initiatives
·        
Prepares
logistical plans for current operations and logistics contingency plans as need
arises
·        
Designs,
develops and executes tools and methodologies to enable effective
implementation of procurement and logistic plans
·        
Ensures
accountable, timely and cost-effective tracking, verifying and release of
shipments
·        
Overall
coordinates and manage logistics support to ongoing operations and others
planned Oversees the daily functioning of the centre, ensures adequate
staffing, anticipates gaps and addresses identified HR needs In a timely
manner.
·        
Maintains
the stability of the center, predicts future logistical gaps, evolves proactive
plans to address the anticipated needs
·        
Demonstrates
proficiency in information technology and applies the skills to address
automation centre needs to improve efficiency and effectiveness
·        
Ensures
a safe environment for patients, enforces application of rules and policies
·        
Upholds
and promotes confidentiality and integrity of the facility
·        
Cultivates
a culture of efficiency and effectiveness ·
·        
Must be
familiar with data trends, plans for future projects and monitors the daily
operations of the facility and/or centre improvement
·        
Responsible
for the day to day operations of the facility/centre
·        
Enforce
policies and ensures that staffs comply with established rules
·        
Creates
reports that convey the daily logistics and the long-term impacts of such daily
logistics on the facility/centre
·        
Anticipates
and resolves service delivery issues, maintains equipment and machinery;
replaces failing and outdated equipment
·        
Maintains
adequate amounts of centre supplies/products
·        
Collects
significant data and uses the data to inform and improve patient/client care
·        
Able
translate the data into a form that is shared and harnessed for making
decisions to resolve problems in a timely manner
·        
Fosters
strong communication across all staff (both technical and non-technical staff),
shares information to create an efficient work environment
·        
Actively
participates and contributes to the development and implementation of organizational
strategies, policies and practices
·        
Actively
participates in planning and supports sales and marketing activities
·        
Tasked
with monitoring stock levels of all products; plans and ensures timely
replenishment
·        
Prepares
invoices, delivers ,follows up and collects payments
·        
In
charge of safety of company sales, banking, proper documenting other cash
related transactions at the centre


Qualifications,
Skills and Experience: 
·        
The
applicant should hold a Bachelor’s Degree in either Commerce (Accounting option)
or Business Administration from a recognized Institution
·        
At least
three years of financial and administration experience in a similar position.
·        
Excellent
analytical skills
·        
Computer
proficient in word processing, spreadsheets/excel, PowerPoint, and knowledge of
accounting software (e.g.: Accounting packages such as pastel)
·        
Excellent
organizational skills
·        
Strong
numeracy skills.
·        
Ability
to work under minimum supervision, independently and in a team
·        
Good
information and communications technology skills
·        
High
degree of ethics and Integrity
·        
Good
team work
How to Apply:
All suitably
qualified and interested candidates should send a copy of their CV to E-mail: kascentre@yahoo.co.uk. Only shortlisted
candidates will be contacted   
Deadline: 31st May 2018
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