Job Title: Accounts
and Administration Officer
and Administration Officer
Organization: Kampala
Audiology Speech Centre (KASC)
Audiology Speech Centre (KASC)
Duty Station: Kampala,
Uganda
Uganda
Reports to:
Managing Director
Managing Director
About US:
Kampala Audiology
and Speech Centre (KASC) which was incorporated in 2004, as a Ugandan company
limited by shares was founded by a team of health professionals who included an
audiologist, an Ear Nose and Throat (ENT) surgeon and audiological physician,
an Ear Mould Technologist and a Special Needs Education specialist. As the
leading indigenous audiology company in Uganda, we have earned acceptance as a
reliable service provider with integrity, delivery of high standards quality of
hearing conservation range of products.
and Speech Centre (KASC) which was incorporated in 2004, as a Ugandan company
limited by shares was founded by a team of health professionals who included an
audiologist, an Ear Nose and Throat (ENT) surgeon and audiological physician,
an Ear Mould Technologist and a Special Needs Education specialist. As the
leading indigenous audiology company in Uganda, we have earned acceptance as a
reliable service provider with integrity, delivery of high standards quality of
hearing conservation range of products.
Job Summary: The
Accounts and Administration Officer will mainly provide accounting and
administrative services to the Kampala Audiology and Speech Centre (KASC)
Accounts and Administration Officer will mainly provide accounting and
administrative services to the Kampala Audiology and Speech Centre (KASC)
Key Duties and
Responsibilities:
Responsibilities:
·
Actively
participates in the process of developing a three-year, annual and monthly
operating Plans with corresponding budget (s)
Actively
participates in the process of developing a three-year, annual and monthly
operating Plans with corresponding budget (s)
·
Actively
participates in the operational planning, generate consensus, recommendations
and associated Plan of Action (PoA)
Actively
participates in the operational planning, generate consensus, recommendations
and associated Plan of Action (PoA)
·
Coordinates
the implementation of budgets for various departments
Coordinates
the implementation of budgets for various departments
·
Prepares
profit and loss statements and monthly closing and cost accounting reports
Prepares
profit and loss statements and monthly closing and cost accounting reports
·
Compiles
and analyzes financial information to prepare entries to accounts, such as
general ledger accounts, and document business transactions
Compiles
and analyzes financial information to prepare entries to accounts, such as
general ledger accounts, and document business transactions
·
Coordinates
with internal and external auditors and ensures timely implementation of Audits
Coordinates
with internal and external auditors and ensures timely implementation of Audits
·
Establishes,
maintains, and coordinates the implementation of accounting and accounting
control procedures
Establishes,
maintains, and coordinates the implementation of accounting and accounting
control procedures
·
Analyzes
systems management performance and ensures a healthy and efficient working of
financial systems and operations
Analyzes
systems management performance and ensures a healthy and efficient working of
financial systems and operations
·
Analyzes
and reviews budgets and expenditures for the company; prepare financial
statements and compiles monthly reports
Analyzes
and reviews budgets and expenditures for the company; prepare financial
statements and compiles monthly reports
·
Regularly
monitors and reviews accounting and related system reports for accuracy and
completeness
Regularly
monitors and reviews accounting and related system reports for accuracy and
completeness
·
Prepares
and reviews budget, revenue inflow, expense, payroll entries, invoices, and
other accounting documents
Prepares
and reviews budget, revenue inflow, expense, payroll entries, invoices, and
other accounting documents
·
Analyzes
asset/financial markets and recommends suitable, secure and high yielding
investment options
Analyzes
asset/financial markets and recommends suitable, secure and high yielding
investment options
·
Evolves
and maintains financial data bases, computer software systems and appropriate
filing systems
Evolves
and maintains financial data bases, computer software systems and appropriate
filing systems
·
Actively
participates in the inputting and handling of financial data and reports for
the company’s automated financial systems
Actively
participates in the inputting and handling of financial data and reports for
the company’s automated financial systems
·
Maintains
records and data of all transactions, regularly review and make recommend data
entry and related systems improvement
Maintains
records and data of all transactions, regularly review and make recommend data
entry and related systems improvement
·
Evolves,
maintains financial and accounting policies, participate in orientation for new
staff
Evolves,
maintains financial and accounting policies, participate in orientation for new
staff
·
Develops
procurement and logistics management strategy with appropriate operations
plans, budget
Develops
procurement and logistics management strategy with appropriate operations
plans, budget
·
Manages
all procurement projects including purchasing, contracting, sourcing, and
commodity management
Manages
all procurement projects including purchasing, contracting, sourcing, and
commodity management
·
Understands
KASC business, generates appropriate procurement and logistics information,
action items, schedule, and measurable deliverables
Understands
KASC business, generates appropriate procurement and logistics information,
action items, schedule, and measurable deliverables
·
Leads
all procurement related activities and monitor progress regularly so as to
report on procurement and logistics status to management
Leads
all procurement related activities and monitor progress regularly so as to
report on procurement and logistics status to management
·
Works
out Cost Price and Benefit Analysis and advises management to ensure value for
money in all procurement projects
Works
out Cost Price and Benefit Analysis and advises management to ensure value for
money in all procurement projects
·
Develops
innovative approaches to review procurement process effectiveness and explore
logistics solutions for customers and suppliers
Develops
innovative approaches to review procurement process effectiveness and explore
logistics solutions for customers and suppliers
·
Analyzes,
review and provide recommendations on all procurement related issues, plans,
reports, trainings and metrics
Analyzes,
review and provide recommendations on all procurement related issues, plans,
reports, trainings and metrics
·
Analyzes
industry trends / market competition to develop business and cost saving improvement
initiatives
Analyzes
industry trends / market competition to develop business and cost saving improvement
initiatives
·
Prepares
logistical plans for current operations and logistics contingency plans as need
arises
Prepares
logistical plans for current operations and logistics contingency plans as need
arises
·
Designs,
develops and executes tools and methodologies to enable effective
implementation of procurement and logistic plans
Designs,
develops and executes tools and methodologies to enable effective
implementation of procurement and logistic plans
·
Ensures
accountable, timely and cost-effective tracking, verifying and release of
shipments
Ensures
accountable, timely and cost-effective tracking, verifying and release of
shipments
·
Overall
coordinates and manage logistics support to ongoing operations and others
planned Oversees the daily functioning of the centre, ensures adequate
staffing, anticipates gaps and addresses identified HR needs In a timely
manner.
Overall
coordinates and manage logistics support to ongoing operations and others
planned Oversees the daily functioning of the centre, ensures adequate
staffing, anticipates gaps and addresses identified HR needs In a timely
manner.
·
Maintains
the stability of the center, predicts future logistical gaps, evolves proactive
plans to address the anticipated needs
Maintains
the stability of the center, predicts future logistical gaps, evolves proactive
plans to address the anticipated needs
·
Demonstrates
proficiency in information technology and applies the skills to address
automation centre needs to improve efficiency and effectiveness
Demonstrates
proficiency in information technology and applies the skills to address
automation centre needs to improve efficiency and effectiveness
·
Ensures
a safe environment for patients, enforces application of rules and policies
Ensures
a safe environment for patients, enforces application of rules and policies
·
Upholds
and promotes confidentiality and integrity of the facility
Upholds
and promotes confidentiality and integrity of the facility
·
Cultivates
a culture of efficiency and effectiveness ·
Cultivates
a culture of efficiency and effectiveness ·
·
Must be
familiar with data trends, plans for future projects and monitors the daily
operations of the facility and/or centre improvement
Must be
familiar with data trends, plans for future projects and monitors the daily
operations of the facility and/or centre improvement
·
Responsible
for the day to day operations of the facility/centre
Responsible
for the day to day operations of the facility/centre
·
Enforce
policies and ensures that staffs comply with established rules
Enforce
policies and ensures that staffs comply with established rules
·
Creates
reports that convey the daily logistics and the long-term impacts of such daily
logistics on the facility/centre
Creates
reports that convey the daily logistics and the long-term impacts of such daily
logistics on the facility/centre
·
Anticipates
and resolves service delivery issues, maintains equipment and machinery;
replaces failing and outdated equipment
Anticipates
and resolves service delivery issues, maintains equipment and machinery;
replaces failing and outdated equipment
·
Maintains
adequate amounts of centre supplies/products
Maintains
adequate amounts of centre supplies/products
·
Collects
significant data and uses the data to inform and improve patient/client care
Collects
significant data and uses the data to inform and improve patient/client care
·
Able
translate the data into a form that is shared and harnessed for making
decisions to resolve problems in a timely manner
Able
translate the data into a form that is shared and harnessed for making
decisions to resolve problems in a timely manner
·
Fosters
strong communication across all staff (both technical and non-technical staff),
shares information to create an efficient work environment
Fosters
strong communication across all staff (both technical and non-technical staff),
shares information to create an efficient work environment
·
Actively
participates and contributes to the development and implementation of organizational
strategies, policies and practices
Actively
participates and contributes to the development and implementation of organizational
strategies, policies and practices
·
Actively
participates in planning and supports sales and marketing activities
Actively
participates in planning and supports sales and marketing activities
·
Tasked
with monitoring stock levels of all products; plans and ensures timely
replenishment
Tasked
with monitoring stock levels of all products; plans and ensures timely
replenishment
·
Prepares
invoices, delivers ,follows up and collects payments
Prepares
invoices, delivers ,follows up and collects payments
·
In
charge of safety of company sales, banking, proper documenting other cash
related transactions at the centre
In
charge of safety of company sales, banking, proper documenting other cash
related transactions at the centre
Qualifications,
Skills and Experience:
Skills and Experience:
·
The
applicant should hold a Bachelor’s Degree in either Commerce (Accounting option)
or Business Administration from a recognized Institution
The
applicant should hold a Bachelor’s Degree in either Commerce (Accounting option)
or Business Administration from a recognized Institution
·
At least
three years of financial and administration experience in a similar position.
At least
three years of financial and administration experience in a similar position.
·
Excellent
analytical skills
Excellent
analytical skills
·
Computer
proficient in word processing, spreadsheets/excel, PowerPoint, and knowledge of
accounting software (e.g.: Accounting packages such as pastel)
Computer
proficient in word processing, spreadsheets/excel, PowerPoint, and knowledge of
accounting software (e.g.: Accounting packages such as pastel)
·
Excellent
organizational skills
Excellent
organizational skills
·
Strong
numeracy skills.
Strong
numeracy skills.
·
Ability
to work under minimum supervision, independently and in a team
Ability
to work under minimum supervision, independently and in a team
·
Good
information and communications technology skills
Good
information and communications technology skills
·
High
degree of ethics and Integrity
High
degree of ethics and Integrity
·
Good
team work
Good
team work
How to Apply:
All suitably
qualified and interested candidates should send a copy of their CV to E-mail: [email protected]. Only shortlisted
candidates will be contacted
qualified and interested candidates should send a copy of their CV to E-mail: [email protected]. Only shortlisted
candidates will be contacted
Deadline: 31st May 2018
For more of the
latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline
latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline