3 Fresher Administrative Assistant Job Opportunities – Uganda Law Society (ULS)

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Organisation: Uganda
Law Society (ULS)
Duty Station: Kampala,
Uganda
About US:
Uganda Law Society
is a membership organization established by an Act of parliament to provide
services to its members in particular and to the people of Uganda. Its vision
is to excel as a professional body in the development of the legal profession
and promotion of justice in Uganda. Its mission is to improve the professional
standards of members of the legal profession and to promote human rights and
the rule of law, by assisting the government and the judiciary in the
administration and practice of law in Uganda. Through its Legal Aid Project,
the Society is seeking qualified and experienced individuals to fill the
following positions at its Legal Aid Offices in Luwero, Moyo, Moroto, Arua and
Kotido districts.
Key Duties and Responsibilities:
·        
Assisting
in the Preparation and implementation of work plans and budgets for the Legal
Aid clinics together with Legal Officers.
·        
Producing
reports of meetings and workshops at the clinic
·        
Scheduling
appointments and follow up assignments for the Legal Officers.
·        
Ensuring
proper records management within the Legal Aid clinics to guarantee safety of
clients’ documentation and well as those meant for the effective clinic administration.
·        
Attending
to incoming and outgoing telephone calls but also ensure all visitors are
promptly attended to within the confines of customer care.
·        
Managing
the procurement function of the clinic and ensure that all procurements are
done in line with established guidelines
·        
Assisting
the Legal Officer in the management of the Human resources function of the
clinic in liaison with the Office Administrator at head office while ensuring
the confidential maintenance of all staff records
·        
Registering
and allocation of correspondences to relevant staff.
·        
Ensuring
proper accountability of the funds allocated to the legal aid clinics,
including petty cash.
·        
Implementing
established policies and regulations that ensure the safety and proper custody
of monies and other assets of ULS/LAP as well as those received on behalf of
clients.
Key Result Areas:
·        
The
Administrative Assistant will be tasked with the preparation and implementation
of work plans and budgets for the Legal Aid clinics together with Legal
Officers
·        
Appointments
and follow up assignments for the Legal Officers scheduled
·        
Proper
records management within the Legal Aid clinics to guarantee safety of clients’
documentation as well as those meant for the effective clinic administration
kept;
·        
Ensure all
incoming and outgoing telephone calls attended to
·        
Ensure that
all visitors promptly attended to within the confines of customer care.
·        
Procurement
function of the clinic managed and according to the established guidelines;
·        
Management
of the Human resources function of the clinic in liaison with the legal officer
·        
Proper
maintenance of all staff records at the clinic
·        
Registration
and allocation of correspondences to relevant staff ensured
·        
Proper
accountability of the funds allocated to the legal aid clinics, including petty
cash kept and sent to the head office in time
·        
Established
policies and regulations that ensure the safety and proper custody of monies
and other assets of ULS/LAP as well as those received on behalf of clients
implemented

Qualifications, Skills and Experience:
·        
The Administrative
Assistant should at least possess an honors Bachelor’s Degree in; Business
Administration (management option) or an Honors Bachelor’s Degree in the field
of social sciences such as; Public Administration or social work and social
Administration or Development studies or secretarial studies.
·        
Hold a certificate
in Administrative law will be an added advantage
·        
Possession
of a post graduate diploma in the field of management is desirable
·        
Any
relevant working experience preferably in the field of administration or
management from a reputable organization at least for a period of two (2) years
·        
Management
of organizational environment
·        
Planning,
organizing and coordinating
·        
Ability
to beat deadlines
·        
Records
management
·        
Information
and computer technology
·        
Communication
skills
·        
High
sense of integrity
·        
Ability
to work well under pressure where duty demands
How to Apply:
All suitably qualified
and interested candidates should send in their hard copy applications, updated C.Vs
and certified copies of their academic credentials addressed to:
The Chief Executive
Officer
Uganda Law
Society/Legal Aid Project
Plot 5A, John
Babiiha Avenue
P.O. box 426, Kampala.
Uganda
Deadline: 24th May 2018 by 5:00 PM
For more of the
latest jobs, please visit https://www.theugandanjobline.com or
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