UN Supply Associate Job Opportunities – United Nations High Commissioner for Refugees (UNHCR)

Job Title:     Supply Associate
Organisation: United Nations High Commissioner for Refugees
Duty Station: Kampala, Uganda
Position Number: 10028888
Internal/External Vacancy Notice Number: 023/2018
Reports to: Supply Officer
Post Grade: GL6
About UNHCR:
The Office of the United Nations High Commissioner for Refugees was
established on December 14, 1950 by the United Nations General Assembly.
UNHCR’s mandate under the Statute of the Office of the United Nations High
Commissioner for Refugees is to lead and co-ordinate action for international
protection to refugees; seek permanent solutions for the problems of refugees
and safeguard refugee rights and well-being. UNHCR has an additional mandate
concerning issues of statelessness, as it is given a designated role under
Article 11 of the 1961 Convention on the Reduction of Statelessness.
Job Summary: The Supply
Associate manages and supports all activities pertaining to the supply chain
function including planning, sourcing, transport shipping, customs clearance
and warehousing management in the operation. The incumbent is supervised by a
Senior Officer who defines general work objectives and provides necessary
advice and guidance. The incumbent may supervise some staff in the office. The
incumbent maintains regular contact on a working level on routine issues with
other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors
in the area to facilitate the operation. The incumbent directly supervises
general service staff in the office, and reports to the (Associate/Assistant)
Supply Officer. The duty of the incumbent is to support and monitor the
management of material resources within the geographical area covered by the
office while exercising efficiency in the use of those resources.
Key Duties and Responsibilities:  Under
the Supervision of Supply Officer, the incumbent will undertake the following
  • Prepare
    plans for delivery of relief items according to operational needs.
  • Apply
    UNHCRs procurement strategy when planning for purchase of important
    commodities and services.
Operational Support:
  • Ensure
    timely customs clearance of consignments.
  • Manage
    storage of goods according to “best practices” and UNHCR rules
    and regulations; maintain an efficient system for the release, distribution
    and redeployment of goods.
  • Coordinate
    transportation and distribution of relief items.
  • Coordinate
    activities of implementing partners and/or contractors performing supply
    related activities, and ensure that they understand and adhere to relevant
    UNHCR rules and procedures.
  • Maintain
    accurate and comprehensive records on logistical activities and provide
    timely reports and updates both periodically and on request.
Infrastructure Support:
  • Evaluate
    purchase requisitions to ensure that specifications, delivery dates and
    all other requirements are in order.
  • Draft
    and dispatch quotation requests and/or tenders, and assist in the evaluation
    of offers and draft bid-tabulations, prepare proposals for award of
    contracts to the Committee on Contracts.
  • Prepare
    Purchase Orders and send confirmations, requests for inspection and other
    correspondence, and monitor the manufacture/transport of ordered goods to
    ensure timely delivery.
  • Provide
    guidance and advice on UNHCR procurement policies and procedures to
    support and assist requesting sections.
  • Implement
    effective asset and fleet management that regularly monitors the
    asset/fleet pool, saves cost and safeguards the investment of the
    organisation including receipt, inspection, registration & marking of
    new Property, Plant and Equipment (PPE), organisation of the physical
    verification of PPE, ensure that PPE agreements are properly issued and
    signed, and preparation of disposal forms and cases for the Asset
    Management Board, and organise the disposal of PPE according to Asset
    Management Board decisions.
  • Provide
    asset management reports, customised reports, and gathers information on
    all assets and provides in-depth reports periodically and when requested.
Business Support:
  • Keenly
    monitor the quality and accuracy of supply chain related data in relevant
    business systems.
  • Compile
    and analyse statistical information, identify trends and developments in
    supply chain related matters that will assist in decision making.
  • Disseminate
    and promote UNHCR’s global policies, standards and guidance on supply
    chain management.
  • Perform
    any other responsibility deemed necessary or as delegated by the
    Supervisor in order to meet the level of service required by the
Key Performance Indicators:
    delivers timely and quality goods and services to persons of concern in
    compliance with supply chain rules and procedures.
  • Local
    liaison with partners effectively supports supply activities.

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations
    UNHCR Supply Associate job
    opportunity should have completed secondary education with post-secondary training/certificate in Business
    Administration, Logistics, Warehousing or a related field.
  • At
    least six years of previous relevant professional job experience.
  • Fluency
    in English and local language.
How to Apply:
All interested candidates who wish to join the United Nations High
Commissioner for Refugees (UNHCR) in the aforementioned capacity are encouraged
to click on the link below and follow the application instructions after
reviewing the job details.
Deadline: 10th April 2018
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