The Ugandan Jobline

• Prepare plans for delivery of relief
  items according to operational needs.
• Apply UNHCR’s procurement strategy when
  planning for purchase of important commodities and services.

• The incumbent will ensure timely customs
  clearance of consignments.
• Manage storage of goods according to
  best practices and UNHCR rules and regulations.
• Coordinate transportation and
  distribution of relief items.
• Maintain an efficient system for the
  release, distribution and redeployment of goods.
• Prepare logistical plans, implement
  supply operations and provide information on the status of requests and
  the availability of items in the supply chain.
• Coordinate activities of implementing
  partners and/or contractors performing supply related activities, and ensure
  that they understand and adhere to relevant UNHCR rules and procedures.
• Maintain accurate and comprehensive
  records on logistical activities and provide timely reports and updates
  both periodically and on request.
• Through regular physical verification of
  PPE establish their status.
• Purpose old and obsolete PPE for
  disposal and plan for arrival of replacement items.

• Evaluate purchase requisitions to ensure
  that specifications, delivery dates and all other requirements are in order.
• The incumbent will also draft and
  dispatch quotation requests and/or tenders, assist in the evaluation of
  offers and draft bid-tabulations and prepare proposals for award of
  contracts to the Committee on Contracts.
• Prepare Purchase Orders and send
  confirmations, requests for inspection and other correspondence.
• Regularly monitor the
  manufacture/transport of ordered goods to ensure timely delivery. Provide
  guidance and advice on UNHCR procurement policies and procedures to
  support and assist requesting sections.
• Implement effective asset and fleet
  management that regularly monitors the asset/fleet pool, saves cost and
  safeguards the investment of the organisation including receipt,
  inspection, registration & marking of new Property, Plant and
  Equipment (PPE), and organisation of the physical verification of PPE.
• Ensure that PPE agreements are properly
  issued and signed.
• Ensure proper preparation of disposal
  forms and cases for the Asset Management Board.
• Organise the disposal of PPE according
  to Asset Management Board decisions. Provides asset management reports,
  customised reports, and gathers information on all assets and provides
  in-depth reports periodically and when requested.

• Adapt local supply chain structures to
  be consistent with the operational needs.
• Ensure effective information flow in the
  supply chain and adapt local process to the prevailing environment.
• Monitor the quality and accuracy of
  supply chain related data in relevant business systems.
• Compile and analyse statistical
  information, identify trends and developments in supply chain related
  matters that will assist in decision making.
• Disseminate, promote commitment to and
  monitor compliance with UNHCR global policies, standards and guidance on
  supply chain management.
• Any other responsibility deemed
  necessary or as delegated by the Head of Supply Management Service in
  order to meet the level of service required by the organisation

• UNHCR delivers timely and quality goods
  and services to persons of concern in compliance with supply chain rules
  and procedures.
• Effective local support is provided to
  UNHCR supply chain to develop an infrastructure that accommodates the
  needs of its operation.
• Local liaison with partners effectively
  supports supply activities.
• Identify, assess and select vendors
  based on their capability for delivering commodities and services.
  Maintain vendor and item master databases.
• Guide senior management on resources
  allocation to support on-going operations.
• Determine shipment methods, routes and
  delivery schedules to meet demand in the most timely manner.
• Enforce compliance of supervised staff
  with relevant UNHCR regulations, rules and procedures and appraise their
  performance

• The ideal candidate for the United
  Nations Senior Supply Associate career opportunity should have completed
  secondary school education with post-secondary training/certificate in
  Commerce, Business Administration, Economics, Marketing or a related
  field.
• At least eleven years of previous
  relevant professional job experience.
• Completion of UNHCR learning programmes
  or specific training relevant to functions of the position such as the
  Supply Chain Learning Programme (SCLP).
• Other UN procurement and logistics training
  such as IAPSO and UNPD
• Knowledge and working experience of
  PeopleSoft MSRP Supply Chain applications
• Fluency in English and working knowledge
  of another relevant UN language

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