UN Project Control Associate Job Opportunities – United Nations High Commissioner for Refugees (UNHCR)

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Job Title:        Project Control Associate
Organisation: United Nations High Commissioner for Refugees
(UNHCR)
Position No.: 10028845 add. 1
Vacancy Notice: 019/2018
Reports to: Senior Finance Officer
Duty Station: Kampala, Uganda
Post Grade: GL6
About UNHCR:
The Office of the United Nations High Commissioner for Refugees was
established on December 14, 1950 by the United Nations General Assembly.
UNHCR’s mandate under the Statute of the Office of the United Nations High
Commissioner for Refugees is to lead and co-ordinate action for international
protection to refugees; seek permanent solutions for the problems of refugees
and safeguard refugee rights and well-being. UNHCR has an additional mandate
concerning issues of statelessness, as it is given a designated role under
Article 11 of the 1961 Convention on the Reduction of Statelessness.
Job Summary: The Project Control Associate will complement
programme management and provide support for oversight of projects including
the formulation of a monitoring plan, quality assurance, and verification.
Other activities of project control include: review of project agreements,
project audit, monitoring that there is synchrony between financial and
operational performance, participation in multi-functional monitoring
activities and reviews, tracking project risk management, and supporting
project closure. It is essential to maintain segregation of duties between
project control and programme functions for effective accountability and
oversight. Where there is no Project Control Officer, General Service staff
performing project control functions should report directly to the Head of
Office. The Project Control Associate receives general guidance and work plans
from the supervisor. They work independently on regular assignments under the
supervision of the Project Control Officer or to the same management level as
programme. The incumbent may supervise other general service staff. Project
Control staff play a very important role in maintaining harmonious and
effective partnerships, and often interact with implementing partners. As a
result, incumbents need to be very mindful of all dimensions of partnerships in
their interaction with partners (in accordance with the Principles of
Partnership, the Code of Conduct and other relevant documents).
Key Duties and Responsibilities:   
  • Actively contribute to reviewing the
    internal control systems of implementing partners.
  • Contribute to reviewing that IP agreements
    are in conformity with Country Operation Plans and UNHCR rules, policies
    and procedures
  • Signficantly contribute to reviewing,
    analyzing and verifying Financial and Performance Implementing Partner
    Reports (Part I PFR and Part II IPR), and to checking accuracy and
    consistency between IPFR and IPR, in accordance
  • Ensure that the funds obligated under an
    IP agreement permit the payment of the next installment or a disbursement,
    confirming the status of installments already paid.
  • Support timely project closure in
    coordination with the programme unit.
  • Bring to the attention of supervisors and
    programme officers any significant variances at the office level in:
    budget execution, percentage of project execution, time schedule, and
    quality of projects against specifications or terms and conditions with
    project agreements
  • Build and maintain professional
    relationships with implementing partners.
  • Keep up to date with all UNHCR rules,
    regulations and procedures necessary to perform these duties.
  • Perform other duties as required
Key Performance Indicators:
  • Quality assurance of project agreements is
    provided in accordance with applicable UNHCR rules and regulations.
  • Resources transferred to implementing
    partners are utilized for the intended purposes and in accordance with
    project agreements.
  • Performance delivery and financial
    expenditure reported by implementing partners are accurate and consistent.
  • Supervisors are promptly informed of risks
    and major variances in the execution of projects (budgets, finance,
    implementation or timeframe Escalate IP issues to supervisors.
  • Recommend acceptance or non acceptance of
    IPRs and payment of installments.
  • Contact implementing partners for project
    related matters.
  • Have unlimited access to financial and
    operational records relating to projects



Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations
    UNHCR Project Control Associate job opportunity should have completed
    secondary education together with training/certificate in Accounting,
    Auditing, Business Administration, Finance, Project Management or related
    field.
  • At least six years of previous job
    experience in the field of accounting/finance, auditing, project
    management, business analysis, quality assurance and/or risk management.
  • Excellent computer skills, in particular
    in MS Office applications.
  • Excellent communication skills.
  • Fluency in English and working knowledge
    of another relevant UN language or local language
  • Good knowledge of United Nations financial
    rules and procedures.
  • Broad knowledge an understanding of
    accrual accounting (such as IPSAS or IFRS).
  • Working experience with ERP financial
    modules (such as PeopleSoft, Oracle or SAP).
How to Apply:
All interested Ugandan nationals who wish to join the United Nations
High Commissioner for Refugees (UNHCR) in the aforementioned capacity are
encouraged to click on the link below and follow the application instructions
after reviewing the job details.
Deadline: 2nd April 2018
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