The Ugandan Jobline

• Ensure
  effective and accurate financial resources management and oversight,
  focusing on achievement of the following results:
• Financial
  resources management through planning, guiding, controlling of the
  resources in accordance with UNFPA rules and regulations.
• Preparation
  and monitoring of budgets of management projects.
• Establishment
  of the development projects’ budgets preparation/modification monitoring
  system, control of budgetary status versus authorized spending limits
  (ASL) and budgets delivery levels.
• Elaboration
  of proper mechanisms to eliminate deficiencies in budget management.
• Processing
  of cost-recovery bills in Atlas for the services provided by UNDP.
• Carry
  out financial analysis and ensure oversight of all resources managed by
  the CO and provision of high-quality professional advice to the CO
  management.
• Supervise
  timely production of accurate donor reports.
• Undertake
  continuous analysis and monitoring of the CO’s financial situation, and
  preparation of regular updates on the status of financial resources.
• Ensure
  full compliance, of financial activities, financial recording/reporting
  systems with UNFPA’s rules, regulations, policies and strategies; proper
  design and functioning of the financial resources management.
• Serve
  as focal point for audits, both HACT and DAO, including coordination of
  HACT audit visits, training and support to staff and Implementing
  Partners, coordination of responses to audit observations, follow on
  implementation of audit recommendations, maintenance of HACT
  Database/CARDS, etc.
• Implement
  operational and financial management strategies; adapt processes and
  procedures to maximize effectiveness and efficiency focusing on
  achievement of the following results:
• Full
  compliance of financial activities, financial recording/reporting system
  and audit follow up with UN/UN rules, regulations, policies and
  strategies; implementation of the effective internal control, proper
  design and functioning of the financial resources management system.
• Conduct
  CO finance business processes mapping and elaboration/establishment of internal
  Standard Operating Procedures in Finance, control of the workflows in the
  Finance Unit
• Continuous
  analysis and monitoring of the financial situation, presentation of
  forecasts for development and management projects.
• Elaboration
  of the framework and conditions of contributions within the CO resources
  mobilization efforts.
• Elaboration
  and implementation of cost saving and reduction strategies.
• Routinely
  monitors financial exception reports for unusual activities, transactions,
  and investigates anomalies or unusual transactions. Informs supervisors
  and other UNFPA staff at Headquarters of the results of the investigation
  when satisfactory answers are not obtained.
• Supervise
  delivery of effective and efficient financial services to UNFPA’s staff
  and clients (payments, F10 settlements, reversals, petty cash, vendor
  initiation, etc.)
• Establish
  internal expenditures’ control system which ensures that all transactions
  are duly authorized; AP vouchers are matched and posted; payrolls are
  posted; travel claims and other entitlements are duly processed;
  receipting of goods and services and establishment of accruals are
  properly done in compliance with IPSAS and UNFPA rules, policies and
  procedures.
• Facilitate
  effective budget management of office resources; elaborate proper
  mechanisms to eliminate deficiencies in budget management.
• Supervise
  members of Finance team; manage workflow in the unit, serve as a coach and
  mentor to the members of the Finance team.
• Backstop
  Operations Manager at the time of his/her absence

• Build
  systems and procedures to ensure proper use and regular reconciliation of
  balance    sheet accounts; organize
  timely collection of receivables and settlement of liabilities;
• Ensure
  oversight of Operating Fund Account (OFA); ensure full compliance of CO
  transactions with OFA policy; overview regular reconciliations of OFA
  accounts;
• Coordinate
  financial closure activities and submission of all due certifications to
  HQ; overview preparation of monthly and quarterly accountability
  checklists;
• Ensure
  correct coding of all CO transactions by chart of account elements
  including oversight over correct use of account and implementing agency
  codes;
• Timely
  corrective actions on un posted vouchers, including the vouchers with
  budget check errors, match exceptions, unapproved vouchers;
• Control
  of the Accounts Receivables and maintenance of the General Ledger.

• Serve
  as ATLAS and IPSAS learning focal point; stay abreast of new IPSAS-related
  policies and ATLAS upgrades; organize regular learning events for staff;
• Organization
  of trainings for the operations/ projects staff on Finance;
• Synthesis
  of lessons learned and best practices in Finance;
• Contributions
  to knowledge networks and communities of practice and share any updates
  with other CO colleagues

• Timely
  review of cash position for local mobile banking account to ensure
  sufficient funds on hand for disbursements for workshop allowances. Timely
  identification and recording of receipts for income application.
• Monitoring
  of financial exception reports for unusual activities, transactions and
  investigation of anomalies or unusual transactions. Provision of
  information to supervisors and other UNFPA staff at HQ on the results of
  the investigation when satisfactory answers are not obtained.
• Primary
  contact with mobile bank management on routine operational matters
  including negotiation of rate on transactions.
• Transaction
  and stop payment approval on mobile banking systems.
• Approval
  and submission of monthly mobile account reports to management.
• Timely
  and accurate approval of mobile account reconciliation, including
  documented review of exceptions.
• Timely
  preparation of monthly workshop allowances cash flow forecast for use by
  Operations Manager and Programme Specialists. Liaison with programme units
  to obtain estimate of their cash requirements.
• Role
  as cashier for cash disbursements made on site.
• Perform
  any other duties as may be assigned by the management of the Country
  Office.

• The ideal candidate for the United Nations
  UNFPA Finance Analyst job
  opportunity should hold an advanced
  (Masters) University Degree or equivalent in Finance/Accounting, Business
  or Public Administration, from a recognized university or institute of
  accountancy, Or possession  a  full professional accounting  certification such as ACCA or  CPA 
  in lieu of a Master’s  degree
• Relevant
  experience in providing financial management services and operational
  system;
• Experience
  in the usage of computers and office software packages (MS Word, Excel,
  etc.) and advance knowledge of spreadsheet and database packages,
  experience in handling of web based management systems and ERP financials,
  preferably PeopleSoft;
• Experience
  of IPSAS or IFRS is an added advantage.
• Language: English and the national language of
  duty station

• Exemplifying
  integrity;
• Demonstrating
  commitment to UNFPA and the UN system;
• Embracing
  cultural diversity;
• Embracing
  change.

• Achieving
  results;
• Being
  accountable;
• Developing
  and applying professional expertise/business acumen;
• Thinking
  analytically and strategically;
• Working
  in teams/managing ourselves and our relationships;
• Communicating
  for impact.

• Providing
  strategic focus;
• Engaging
  staff and partners;
• Leading,
  developing and empowering people/creating a culture of performance;
• Making
  decisions and exercise judgment.

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