Senior Procurement Officer Job Placement – Uganda Management Institute (UMI)

Job Title:       Senior
Procurement Officer  
Organisation: Uganda
Management Institute (UMI)
Duty Station: Kampala,
Reports to: Director
About US:
Uganda Management Institute
(UMI) is a Management Development Institute with a Mission “to Excel in
Developing Practical and Sustainable Administration, Leadership and Management
Capacity”. It provides management training, consultancy and research services
in response to the demands of the public, private, development partners, CSOs,
the Institute offers high quality career development management courses at
Certificate, Diploma, Postgraduate Diploma and Higher Degree Levels. The
Institute’s activities are currently carried out at the main campus in Kampala
and its Branches in Mbarara, Gulu and Mbale.
Job Summary: The Senior
Procurement Officer will plan, coordinate, and manage the procurement and
disposal of assets function of the Institute to ensure value for money.
Key Duties and Responsibilities: 
  • Plan
    the procurement and disposal of assets, resources and activities of the
  • Support
    the functioning of the Contracts Committee;
  • Implement
    the decisions of the Contracts Committee;
  • Recommend
    procurement and disposal procedures;
  • Check
    and prepare statements of requirements;
  • Prepare
    bid documents
  • Prepare
    advertisements of bid documents;
  • Issue
    bid documents;
  • Maintain
    a providers list;
  • Prepare
    contract documents;
  • Issue
    approved contract documents;
  • Maintain
    and archive records of the procurement and disposal process;
  • Prepare
    monthly reports for the Contracts Committee;
  • Coordinate
    departmental procurement and disposal activities; and provide guidance to
    staff in all procurement matters accordingly;
  • Ensure
    that legislative requirements are understood and incorporated into
    controls, policies and procedures
  • Perform
    any other duties as may become necessary for the smooth running of the
    Unit and the Institute as a whole.
Key Result Areas:
  • Resources
    of the Procurement Unit planned, budgeted and controlled;
  • Conformity
    with Government procurement regulations enforced;
  • Procurement
    and disposal of assets process coordinated;
  • Functionality
    of the Contracts Committee supported;
  • Effective
    and efficient procurement system enforced;
  • Timely
    technical advice to the Accounting Officer, Contracts Committee and
    Institute Governing Council members, on matters pertaining to procurement
  • Staff
    members of the procurement secretariat guided and developed.

Qualifications, Skills and Experience:
  • A
    Masters’ Degree in Procurement/ Purchasing and Supplies or an equivalent
    professional qualification;
  • Bachelor’s
    Degree (Honors) in Procurement/Purchasing and Supplies, Business
    Administration, Commerce, Law, Transport and Logistics Or in a Procurement
    related field;
  • Full
    Professional qualification in Supply Chain Management (CIPS) plus a Post
    Graduate Diploma in Public Procurement Management from a recognized
    awarding Institution;
  • At
    least five years of relevant working experience three (3) of which should
    have been gained at a supervisory level from a reputable organization; and
  • Must
    be a Member of the Chartered Institute of Purchasing and Supply (MCIPS).
  • A
    High degree of integrity and confidentiality;
  • Good
    communication both oral and written skills;
  • Good
    interpersonal relationship skills;
  • Ability
    to manage numerous deliverables in a timely and effective manner;
  • Proven
    ability to meet timelines and handle multiple tasks simultaneously;
  • Strong
    leadership and supervisory skills;
  • Decisive,
    analytical and problem solver;
  • Contract
    negotiation skills;
  • People
    management skills; and
  • A
    Team player.
  • Knowledge
    of applicable laws;
  • Procurement,
    Disposal and Contracts Management;
  • Planning,
    Organizing and Coordination;
  • Information
    and Communications Technology
  • Concern
    for Quality and Standards; and
  • Ethics
    and Integrity, Communication.
NB: A competitive basic
salary, complemented by a gratuity scheme and housing, transport and medical
allowances will be provided.
How to Apply:
Fill in the application form, download
and attach a comprehensive CV, certified copies of academic
transcripts and certificates plus copies of relevant appointment letters.
Submit hard-copies to the
address below;
The Human Resource Manager
Uganda Management Institute
Plot 44-52 Jinja Road
P.O. Box 20131, Kampala
Deadline: Monday 7th May, 2018 by 3:00pm
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