Job Title: Senior HR & Admin Officer
Organisation: Action
Africa Help International (AAH)
Africa Help International (AAH)
Duty Station: Kampala, Uganda
About US:
In 1996, Action Africa Help
International (AAIN) became Aktion Africa Hilfe e. V (AAH) and was registered
in Munich, Germany from where our founders in 2003 moved the organisation’s
headquarters to Kenya. AAH-I now works with refugees, host communities and
other marginalized and vulnerable groups in Kenya, Uganda, Somalia and South
Sudan, where it operates across a range of sectors that seek to bridge relief
to development.
International (AAIN) became Aktion Africa Hilfe e. V (AAH) and was registered
in Munich, Germany from where our founders in 2003 moved the organisation’s
headquarters to Kenya. AAH-I now works with refugees, host communities and
other marginalized and vulnerable groups in Kenya, Uganda, Somalia and South
Sudan, where it operates across a range of sectors that seek to bridge relief
to development.
Job Summary: The Senior
HR & Admin Officer will provide overall (technical) HR support to senior
management, lead the HR/Admin team, lead in workforce planning, benefits
administration, training and development, and HR administrative services.
She/He will direct in attracting, developing and retaining high calibre staff,
and ensuring the consistent and efficient implementation of AAH-I HR policies
and procedures and best practices across the country program.
HR & Admin Officer will provide overall (technical) HR support to senior
management, lead the HR/Admin team, lead in workforce planning, benefits
administration, training and development, and HR administrative services.
She/He will direct in attracting, developing and retaining high calibre staff,
and ensuring the consistent and efficient implementation of AAH-I HR policies
and procedures and best practices across the country program.
Key Duties and Responsibilities:
HR strategy and objectives:
- Link HR key objectives and priorities to
Country strategic objectives through developing HR key performance
indicators in order to develop an informed and accountable HR management. - Coordinate HR practices and priorities
across the Country program in order to provide and reinforce the
recruitment and ongoing development of a competent and efficient workforce. - Advise senior management on legal, staff
development and performance management issues; - Participate in discussions about
structure, organizational development and change initiatives in line with
the Organisation strategic objectives.
HR planning, monitoring and
reporting:
reporting:
- Reinforce HR planning with all AAH
Uganda programmes; - Monitor all Human resource activities in
alignment with the HR strategic objectives; - Compiling HR monthly reports and submit
to the Country Director and the Regional Human Resource Manager (AAH-I
HQ).
Human Resources Information
Systems (HRIS): Manage the
development and maintenance of the Human Resources software/systems; and web
sites.
Systems (HRIS): Manage the
development and maintenance of the Human Resources software/systems; and web
sites.
Training and Development:
- Define all Human Resources training
programs, and assigns the authority / responsibility of Human Resources
and managers within those programs. Provides necessary career development
guides and materials to managers and employees including workshops,
manuals, and standardized reports. - Lead the implementation of the
performance management system that includes performance development plans
(PDPs) and employee development programs. - Establish an in-house employee training
system that addresses Organizations’ training needs including; training
needs assessment, new employee orientation, management development,
maximized output cross-training, the measurement of training impact, and
knowledge transfer. - Assist managers with the selection and
contracting of external training programs and consultants. - Assists with the development of and
monitor the spending of the corporate training budget.
Employment and Consultancy:
- Establish and lead the standard
recruiting and hiring practices and procedures necessary to recruit and
hire AAH Uganda workforce in compliance with the legal provisions of the
country. - Participate in interviewing during
recruitment processes for candidate and chair any employee selection
committees and/or meetings. - Participate in the development of JDs
and contracts for employees joining AAH programmes. - Develop and implement induction programs
for new employees in collaboration with Project Managers.
Employee Relations:
- Formulate and recommend Human Resources
policies and objectives for the Organization with regard to employee
relations. - Partner with management to communicate
Human Resources policies, procedures, programs, regulations and labour
related laws to the employees. - Determine and recommend employee
relations practices necessary to establish a positive employer-employee
relationship and promote a high level of employee morale and motivation. - Manage employee communication and
feedback through such avenues as Organization meetings, suggestion
programs, employee satisfaction surveys, face to face meetings, and
Intranet use. - Monitor and advise managers and
supervisors in the progressive discipline system of the Organization. - Monitor the implementation of a
performance improvement process with nonperforming employees. - Review employee appeals through the
Organizations’ complaint and grievance handling procedures. - Review, guide, and approve management
recommendations for employment terminations. - Lead the implementation of Organization
safety and health programs and monitor the tracking of Organizations’
Safety and Health-required data.
Compensation and Benefits
Management:
Management:
- Participate in adjustment and
improvement of the Organization wage and salary structure where needed,
pay policies, and oversee the variable pay systems within the
Organization. - Lead competitive market research to
establish pay practices and pay bands that help to recruit and retain
superior staff. - Coordinate Organization use of
insurances, pension administration, and other staff benefits.
Legal responsibilities:
- Lead Organization compliance with all
existing government, labor and legal requirements of the country. - Direct the preparation of information
requested or required for compliance with laws. Serves as the primary
contact with the labour department and other government agencies. - Protects the interests of employees and
the Organization in accordance with Organizations’ Human Resources
policies and governmental laws and regulations. - Liaise with the organization’s legal
consultant on all matters related to or require legal interpretation and
reports to the management.
Key Result Areas:
- HR standard procedures are achieved
first time right - Staffs have SMART objectives and
performance reviews done on time. - Employee relation issues are handled
first time right - Recruitments follow through the
recruitment plan timelines - Country management is briefed on new
Labour laws implications - Periodic HR reports are delivered on
time - Office seating arrangement meets the
demands of the programme - Office security and maintenance of
furniture and fittings evident - Timely contract confirmations, renewal,
issue of notice and separation. - Staff records are accurate and up to
date - Training needs analysis done immediately
after the objective setting/performance review process - All new staff oriented.
- Succession plans for key positions are
developed and maintained
Qualifications, Skills and Experience:
- The applicant for the Senior HR &
Admin Officer must hold an advanced degree in Human Resource Management,
Industrial/Organizational Psychology, Business Psychology, or any other
related filed. - A Bachelor’s degree in Human Resource
Management, Industrial/ Organizational Psychology plus a Post Graduate
qualification in a similar field from a recognized institution. - At least five years’ experience in
similar position. - Extensive knowledge and understanding of
the Ugandan Labour laws - A team player with excellent
inter-personal and communication skills - A good command of both written and
spoken English - Patient, understanding and of a pleasant
character - Computer literate with ability to use
Microsoft Office - Excellent Management, planning and
organizing skills - Committed to just workplace ethics,
coaching, mentoring and developing others - Able to build and develop capacity of
others - Commitment to the organizational values
How to Apply:
All suitably qualified and
interested candidates should email application letter and CV (with 3 referees)
addressed to [email protected]. The email Subject Line must show
the job title of the position applied for. AAH-I is an equal-opportunity
employer.
interested candidates should email application letter and CV (with 3 referees)
addressed to [email protected]. The email Subject Line must show
the job title of the position applied for. AAH-I is an equal-opportunity
employer.
Deadline: 9th May 2018
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