The Ugandan Jobline

• Actively
  participate in senior management team meetings— together with CD, Medical
  Coordinator, and M&E Manager/Biostatistician— including collaborative
  oversight for program implementation, administration, operations, and
  communications.
• Represent
  RI externally with key stakeholders— generally, and particularly in areas
  pertaining to operations.
• Oversee
  & manage all RI-Uganda operations: HR, Administration, Finance, and
  Logistics.
• Line-manage
  4 staff, including HR/Admin Officer, Finance Assistant, Logistics Officer,
  and Logs Admin Assistant. Provide oversight and supervision of direct
  reports.
• Provide
  capacity-building for national staff: technical support, organizing
  training, and preparing a training schedule for operations staff in their
  area of work.
• Provide
  routine (daily, weekly, monthly, quarterly) monitoring of all operations
  and administrative systems such that they comply with RI field procedures
  and RI Code of Conduct.
• Provide
  the CD with immediate knowledge and analysis of any potential misconduct
  or gap in field procedures with regards to operations and administration
  policies.
• Manage
  the process of securing staff visas, work permits, travel permissions,
  etc. with the government of Uganda; support RI in maintaining positive and
  fruitful relations with all government administrative and humanitarian
  affairs coordination offices.
• Conduct
  routine reviews of RI Uganda administrative and operations policies,
  making recommendations to improve internal functionality and
  communications; ensure that all policy revisions, directives, memos are archived
  electronically and in hard copy.
• Conduct
  staff security briefings, attend regional security meetings in Moyo, and
  provide updates on security.
• Oversee
  all programme operations in Moyo and inform CD in case of challenges and
  gaps.

• Ensure
  proper roll out and regular review of HR policies, employment policies and
  procedures in compliance to RI’s standards and evolving national labor
  law.
• Ensure
  high quality, transparent, timely and efficient recruitment processes.
  Ensure staff hiring is conducted in compliance with RI’s policies and
  national labor law.
• Ensure
  that staff personnel files are created, maintained and updated with all
  relevant documentation, according to HR checklist.
• Ensure
  that all staff have undergone orientation and induction, with appropriate
  documentation.
• Ensure
  timely and efficient payroll preparation and submission, including
  accurate data on grant codes, number of days, benefits.
• Ensure
  provision of day-to-day advice to the program teams around interpretation
  and implementation of HR policies and procedures.
• Ensure
  proper management of processes relating to disciplinary actions, staff
  separation, and termination.
• Ensure
  that new contracts, contract extensions, staff transfers, promotions and
  other change of status/ personnel changes are processed in a timely
  manner.
• Ensure
  effective implementation of all day-to-day administration relating to
  operation of Relief International projects.
• Manage
  the process of securing all internal flights to/from RI offices for staff,
  ensuring that reservations and payments are conducted in accordance with
  RI field procedures.

• Provide
  support to the Regional Finance Director with regards to timely processing
  of all funds requests and contracts, ensuring their compliance with RI
  finance field procedures.
• Oversee
  data entry by Finance Assistant into Netsuite Financial System per RI
  Finance policy, with support from Regional Finance Director.
• Serve
  as a bank signatory for RI-Uganda and the focal contact person for Uganda
  Revenue Authority.
• Write
  cheques, prepare vouchers, and authorize/make payments.
• Ensure
  that cash books are prepared and maintained on a daily basis.
• Ensure
  that petty cash is managed properly including documentation in petty cash
  register, and ensure that minimum cash balance is kept in the office at
  all times.
• Ensure
  payment of payroll and other taxes to Uganda Revenue Authority (URA), in
  compliance with Uganda tax regulations
• Prepare
  financial expenditure statements for the field operations.
• Ensure
  all backup documentation is properly organized and filed for complete
  transparency and audit purposes
• Coordinate
  and maintain cash forecasting system to ensure that adequate funds are
  available to meet monthly working requirements.
• Prepare
  specific budgets and expenditure forecasts as and when required by
  supervisor

• Review
  all procurement requests made from program and support staff teams,
  ensuring their compliance with RI finance field procedures and that they
  fit within the budget.
• Ensure
  proper functioning of RI’s medical storage warehouse, and transit of
  medicines and supplies to clinics.
• Ensure
  efficient, timely, and quality implementation of procurement, fleet
  management, asset management, and all other relevant areas of logistics.
• Ensure
  proper staff management by direct reports, including support staff at
  clinics and RI office and residential premises
• Liaise
  with the District Logistics Officer, UNHCR, and other relevant
  stakeholders as needed for logistics-related issues.
• Support
  the logistics team to creatively and resourcefully solve challenges
  arising in the field on a day-to-day basis.
• Ensure
  that logistics documentation is properly organized, filed, maintained, and
  accessible, both in hard copy and electronically (e.g. requisitions, quotations,
  CBA, GRN, Invoices, Payment Authorizations).
• Stay
  abreast of RI Safety and Security Policies, and act as focal person when
  TL/CD is out of Moyo or Uganda.
• Stay
  abreast of the current events and best practices in the fields of
  humanitarian relief and development for operations.

• The
  ideal candidate for the Relief International Operations Support
  Coordinator job placement should preferably hold a degree in non-profit
  management, finance, international relations, human rights, economics, or
  related fields.
• Significant
  (at least 2 years) experience working with an INGO in operations areas, in
  increasing positions of reporting and responsibility.
• Experience
  (2 years) developing and implementing operations and administrative
  management activities for an INGO.
• Outstanding
  leadership and team building skills.
• Strong
  logistical planning and problem-solving skills.
• Highly
  organized and systems-oriented.
• Experience
  with financial program management and analysis.
• Experience
  living and working in dynamic, insecure environments and with local
  communities.
• Ability
  to live and function at a high capacity within a collaborative
  organizational structure.
• Ability
  to live and work from within a remote post.
• Understanding
  of the political and cultural context in Uganda and West Nile region
• Demonstrated
  computer proficiency with MS Office at a minimum, QuickBooks and NetSuite
  skills an asset.

• Curriculum
  Vitae (CV)
• Letter
  of Interest (application cover letter)
• Photocopies
  of documents showing your credentials/qualifications for this position, if
  applicable

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