The Ugandan Jobline

• Set
  up offices and staff residences in Palorinya and Moyo Town
• Facilitate
  and oversee any construction related to Palorinya staff residence,
  including fencing, latrines, cooking areas, electric lines, etc.
• Ensure
  all staff residences and offices are equipped with essential furniture,
  basic supplies, and equipment, in accordance with budgets and in
  coordination with Team Leader.
• Line-manage
  guards, cooks and cleaners in the offices and guest houses.
• Supervises
  casual labour force.
• Continually
  review and identify any operational gaps affecting office, staff residence,
  and clinics.
• Ensures
  that all RI compounds are always clean, and ensure all equipment is
  properly maintained
• Ensure
  uninterrupted water supply to Palorinya compound (office and residence),
  and chlorination of water
• Prepare
  all administrative documents such as internal notes, regulation etc
• Ensure
  that all safety and security equipment such as fire extinguishers and
  first aid kits are properly distributed and marked at RI compounds,
  up-to-date and replenished.
• Coordinates
  with team leader that all needed supplies for RI compounds are available
  and procured in timely manner.
• Manage
  the fleet, ensuring that vehicles and ambulances are operational, fuelled,
  and maintained.
• Review
  and update vehicle usage and initiate a harmonised vehicle transport
  system.
• Ensure
  that vehicle and generator running mileage are recoded on regular basis.

• Reinforce
  RI standard procedures and the quality of RI internal controls
• Take
  lead on establishing service contracts for office supplies, fuel and
  in-country transportation
• Carry
  out market assessments and maintain supplier database.
• Organize
  and manage procurement according to planning and in line with RI
  standards/procedures
• Check
  reception of goods according to quality and quantity, and communicate to
  program or Warehouse Manager accordingly.
• Plan
  and prioritize daily procurement, in coordination with Team Leader and
  Medical Coordinator.
• Complete
  all requisite procurement documents (Requisitions, Quotations, GRN,
  Invoices, Payment Authorizations).
• Process
  supplier payments, ensuring all paper work is properly and promptly
  completed
• Procure
  items based on purchase requisitions initiated by program staff.

• Ensure
  the safety and effective use of all RI assets and property
• Ensure
  maintenance and repairs of RI assets and property
• Maintain
  an asset register, ensuring that all assets are properly logged. Update
  the inventory database every time when asset movement is made.
• Ensure
  assets purchased locally are tagged and properly recorded in the database.
  Ensure hard copies of assets’ permanent allocations are kept on file.
• Monitor
  the usage of RI assets and record any depreciation.

• The
  ideal candidate for the Relief International Logistics Officer job placement
  should preferably hold a Bachelor’s degree/ Diploma in relevant field with
  extensive experience in Logistics and procurement.
• At
  least five years of logistics, procurement, supply chain experience,
  previous experience working with INGOs an added advantage
• Excellent
  interpersonal skills, diplomacy and proven ability to negotiate with a
  wide range of people (internally and externally)
• Strong
  supervision and people management skills
• Excellent
  communication skills – both verbal and written.
• Cultural
  sensitivity and ability to adapt to the complex and stressful working
  conditions of the area of operations
• High-level
  knowledge and practice with Word, Excel, Outlook, etc.
• Excellent
  written and spoken English required

• Curriculum
  Vitae (CV)
• Letter
  of Interest (application cover letter)
• Photocopies
  of documents showing your credentials/qualifications for this position, if
  applicable

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