Logistics Officer NGO Jobs – Relief International (RI)

Job Title:         Logistics
Officer
Organization: Relief
International (RI)
Duty Station:  Uganda
About US:
Relief International is an
international nonprofit organization whose sole mission is to reduce human
suffering. We respond to natural disasters, humanitarian emergencies and
chronic poverty. Relief International combines humanitarian and development
approaches to provide immediate services while laying the groundwork for
long-term impact. Our signature approach — which we call the RI Way—emphasizes
local participation, an integration of services, strategic partnerships, and a
focus on civic skills. In this way, we empower communities to find, design and
implement the solutions that work best for them.

Job Summary: The Logistics Officer will be responsible for daily management
of Relief International’s (RI’s) operations in Uganda (Moyo district). S/he
will ensure that all logistics are in place for smooth operation of RI’s static
health clinics in Palorinya settlement. S/he will set up and ensure effective
functioning of RI’s field office and accommodation quarters, in both Palorinya
and Moyo Town. S/he will provide oversight of RI’s medical storage warehouse,
and transit of medicines and supplies to clinics. S/he will be responsible for
procurement, fleet management, security personnel, and other relevant areas of
operations. S/he will liaise with the District Logistics Officer, UNHCR, and
other relevant stakeholders as needed.
Key Duties and Responsibilities: 
  • Set
    up offices and staff residences in Palorinya and Moyo Town
  • Facilitate
    and oversee any construction related to Palorinya staff residence,
    including fencing, latrines, cooking areas, electric lines, etc.
  • Ensure
    all staff residences and offices are equipped with essential furniture,
    basic supplies, and equipment, in accordance with budgets and in
    coordination with Team Leader.
  • Line-manage
    guards, cooks and cleaners in the offices and guest houses.
  • Supervises
    casual labour force.
  • Continually
    review and identify any operational gaps affecting office, staff residence,
    and clinics.
  • Ensures
    that all RI compounds are always clean, and ensure all equipment is
    properly maintained
  • Ensure
    uninterrupted water supply to Palorinya compound (office and residence),
    and chlorination of water
  • Prepare
    all administrative documents such as internal notes, regulation etc
  • Ensure
    that all safety and security equipment such as fire extinguishers and
    first aid kits are properly distributed and marked at RI compounds,
    up-to-date and replenished.
  • Coordinates
    with team leader that all needed supplies for RI compounds are available
    and procured in timely manner.
  • Manage
    the fleet, ensuring that vehicles and ambulances are operational, fuelled,
    and maintained.
  • Review
    and update vehicle usage and initiate a harmonised vehicle transport
    system.
  • Ensure
    that vehicle and generator running mileage are recoded on regular basis.
Procurement:
  • Reinforce
    RI standard procedures and the quality of RI internal controls
  • Take
    lead on establishing service contracts for office supplies, fuel and
    in-country transportation
  • Carry
    out market assessments and maintain supplier database.
  • Organize
    and manage procurement according to planning and in line with RI
    standards/procedures
  • Check
    reception of goods according to quality and quantity, and communicate to
    program or Warehouse Manager accordingly.
  • Plan
    and prioritize daily procurement, in coordination with Team Leader and
    Medical Coordinator.
  • Complete
    all requisite procurement documents (Requisitions, Quotations, GRN,
    Invoices, Payment Authorizations).
  • Process
    supplier payments, ensuring all paper work is properly and promptly
    completed
  • Procure
    items based on purchase requisitions initiated by program staff.
Equipment and Asset
management:
  • Ensure
    the safety and effective use of all RI assets and property
  • Ensure
    maintenance and repairs of RI assets and property
  • Maintain
    an asset register, ensuring that all assets are properly logged. Update
    the inventory database every time when asset movement is made.
  • Ensure
    assets purchased locally are tagged and properly recorded in the database.
    Ensure hard copies of assets’ permanent allocations are kept on file.
  • Monitor
    the usage of RI assets and record any depreciation.


Qualifications, Skills and Experience: 
  • The
    ideal candidate for the Relief International Logistics Officer job placement
    should preferably hold a Bachelor’s degree/ Diploma in relevant field with
    extensive experience in Logistics and procurement.
  • At
    least five years of logistics, procurement, supply chain experience,
    previous experience working with INGOs an added advantage
  • Excellent
    interpersonal skills, diplomacy and proven ability to negotiate with a
    wide range of people (internally and externally)
  • Strong
    supervision and people management skills
  • Excellent
    communication skills – both verbal and written.
  • Cultural
    sensitivity and ability to adapt to the complex and stressful working
    conditions of the area of operations
  • High-level
    knowledge and practice with Word, Excel, Outlook, etc.
  • Excellent
    written and spoken English required
How to Apply:
The applicant must send an
application which must include:
  • Curriculum
    Vitae (CV)
  • Letter
    of Interest (application cover letter)
  • Photocopies
    of documents showing your credentials/qualifications for this position, if
    applicable
Address your application to:
Country Director, Uganda
Please drop your applications
in a sealed envelope, stating the position you are applying for to:
Relief International Office,
Vura Madulu, Moyo Town Council, P.O Box 152
Or at;
Itula Sub County,
Dongo Center Relief
International Compound.
Email to: UgandaRecruitment@ri.org
(you must indicate the position in the subject line of email)
Deadline: 3rd May 2018
For more of the latest jobs,
please visit http://www.theugandanjobline.com or
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