Logistics and Procurement Officer Non-profit Jobs – Mercy Corps

Organisation: Mercy Corps
Duty Station:  Uganda
Reports to: Program Manager
About US:
Mercy Corps is an international non-profit organization which
implements high-quality, analytical development programmes in very difficult
places. Mercy Corps has been operating in Uganda since 2006. It has and
continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps
is taking a community-led, market driven approach to address poverty and food
insecurity needs through interventions that get to the root causes and
contributing factors of economic vulnerability. Donors include the United
States Agency for International Development (USAID), DFID, Mastercard
Foundation, WALMART Foundation, Coca Cola Africa Foundation, US Depart of State
(DOS) /PEPFAR, ECHO and Nike Foundation.
Job Summary: The Logistics and Procurement Officer will be
primarily responsible for supporting the operations and functions of the field
office to ensure programs run smoothly. The Logistics and Procurement will
support the functioning of field offices and the adherence to policies for
staff in all aspects of logistics including Procurement, Fleet, Asset
(including warehousing and stock-keeping), Security, and HR &
Administration. The Logistics and Procurement Officer is responsible to support
the supervision of compound/equipment maintenance as well as general day to day
management of the office.
Key Duties and Responsibilities:  
Fleet:
  • Reads and has a clear understanding of the
    Mercy Corps Fleet Management procedures.
  • Assists the Senior Operations Officer in
    ensuring all vehicles are in good repair
  • Maintain administrative vehicle files for
    each vehicle
  • Support the overseeing of fuel consumption
    purchase and tracking including coordination with gas station(s)
  • Ensure major repairs are done in a timely
    manner.
  • Assist the Senior Operations Officer in
    coordinating with drivers.
  • Support the completion and filing of
    accident reports
Asset:
  • Reads and has a clear understanding of the
    Mercy Corps Asset Management and Warehouse Manual and all procedures;
  • Supports the implementation of procedures
    outlined in the Mercy Corps Asset Management and Warehouse Manual for all
    West Nile field offices
  • Help to ensure that Mercy Corps assets in
    the field office are in the asset register and ensure the appropriate
    coding and tags are placed on each item.
  • Help to ensure stock in Yumbe Office is
    maintained as per Mercy Corps Warehouse Policies and Principles.
  • Help to ensure the electronic database is
    updated monthly and provide an electronic copy to supervisor; a hard copy
    is printed, signed and filed in the assets folder;
  • Guide colleagues on guidelines of Mercy
    Corps asset and equipment use guidelines when directed by the Senior
    Operations Officer
Procurement:
  • Has a full understanding of MC procurement
    policies and formats.
  • Tasked with managing all procurement
    filing for both electronic and hard copy documents.
  • Manage minor repairs at residences and
    office (Plumbing, electrical and general)
  • Help in the enforcement of proper use of
    procurement ceilings and approval procedures.
  • Assist Program and Operational personnel
    in regular procurement planning meetings.
  • Render support in the gathering of quotations
    and bids from the market for PRs as per Mercy Corps standards and formats;
  • Regularly interact with contractors, in
    coordination with program staff and as directed by Senior Operations
    Officer
  • Ensure that the required documentation of
    supplies and transactions are completed to MC standards.
Security: Support the Senior Operations Officer in
drafting regular security reports to Supervisor on occurring incidents and any
security issues/concerns



Qualifications, Skills and Experience:
  • The applicant for the Mercy Corps
    Logistics and Procurement Officer job opportunity should preferably hold a
    Bachelor’s Degree in relevant field
  • Significant background in humanitarian
    response activities preferred.
  • At least three years’ experience in
    Logistics and Administration management preferred.
  • Good writing, communication, organization,
    prioritization and negotiating skills.
  • Good (English) verbal and written
    communication skills preferred.
  • Computer literacy skills i.e. full
    knowledge of office applications.
  • Keen attention to detail and ability to
    complete tasks in a timely manner.
  • Excellent teamwork abilities and
    interpersonal skills.
  • Demonstrated flexibility, creativity and
    enthusiasm as well as a willingness to learn and to be continually
    adaptive within a dynamic and often self-directed working environment
    mandatory.
  • Highly proactive, problem-solving action
    orientation is essential.
How to Apply:
All suitably qualified and interested candidates should send their
E-mail applications including a cover letter clearly stating the salary
requirements, updated CV (with three professional referees), and copies of
academic qualifications/certificates addressed to the Senior HR and Legal
Manager, Mercy Corps Uganda to: ug-mcjobs@mercycorps.org
Deadline:  6th April 2018
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