HR/Administration Assistant NGO Jobs – Norwegian Refugee Council (NRC)

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Organisation: Norwegian
Refugee Council (NRC)
Duty Station: 
Uganda
About Us:
The Norwegian Refugee Council
(NRC) is a non-governmental, humanitarian organization with 60 years of
experience in helping to create a safer and more dignified life for refugees
and internally displaced people. NRC advocates for the rights of displaced
populations and offers assistance within the shelter, education, emergency food
security, legal assistance, and water, sanitation and hygiene sectors.
Job Summary: The
HR/Administration Assistant is responsible for supporting the HR function in
field offices, ensuring plans and policies are adhered to by all staff and
addressing HR issues that arise and referring complex cases to HRO in Yumbe.
He/she is also responsible for providing administrative support at the office.
Key Duties and Responsibilities:
  • Provision of support to all staff on the
    NRC HR policies and procedures to ensure staff are aware and adhere to
    them.
  • Responsible for the orientation of new
    staff and help in setting a conducive working environment for all.
  • Offer technical support to staff on
    Performance Management Process to ensure PMA are done timely.
  • Support staff in leave planning and
    follow to ensure leave is taken, and maintaining proper leave records.
  • Inform HRO of staff that have separated
    from the organisation (especially Incentive staff).
  • Ensure order and cleanliness of the
    office.
  • Create and maintain a proper filing
    system.
  • Ensure that utility bills (e.g.
    electricity, water, internet, phone) are paid on time.
  • Provide support to the recruitment
    process.
  • Ensure tenancy agreements are up-to-date
    and rent is paid on time.
  • Ensure adequate supplies
  • Keep an updated staff list for all staff
    in the location and inform HRO of staff who have left.
  • Coordinate with Yumbe office to ensure
    all new staff have ID cards.
  • Maintain the diary of events and
    visitors
  • Assist in any administrative matters:
    filing, updating of phone lists, keeping adequate supplies for office
    consumables.

Qualifications, Skills and Experience:
  • The applicant for the Norwegian Refugee
    Council (NRC) HR/Administration Assistant job opportunity should hold a
    Bachelor’s degree in HR Management, Social Sciences, Community Psychology
    or any related field;
  • Three years of experience working with a
    busy HR Department and/or humanitarian organization;
  • Previous experience from working with
    administration
  • Documented results related to the
    position’s responsibilities
  • Knowledge about own skills/profile
Personal Qualities:
  • Working with people
  • Planning and delivering results
  • Communicating with impact and respect
  • Handling insecure environments
  • Language: English
How to Apply:
All interested and qualified
Ugandan candidates who wish to join one of the world’s leading relief
organisations, Norwegian Refugee Council (NRC) should apply by visiting the web
link below.
Deadline: ASAP
For more of the latest jobs,
please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

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