Fresher UN Supply Associate Job Opportunities – United Nations High Commissioner for Refugees (UNHCR)

Job Title:     Supply Associate
Organisation: United
Nations High Commissioner for Refugees (UNHCR)
Duty Station: 
Position Number: UNOPS-LICA-Supply
Internal/External Vacancy Notice Number: 029/2018
Reports to: Supply
Post Grade: GL6
About UNHCR:
The Office of the United
Nations High Commissioner for Refugees was established on December 14, 1950 by
the United Nations General Assembly. UNHCR’s mandate under the Statute of the
Office of the United Nations High Commissioner for Refugees is to lead and
co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.
Job Summary: The
Supply Associate manages and supports all activities pertaining to the supply
chain function including planning, sourcing, transport shipping, customs clearance
and warehousing management in the operation. The incumbent is supervised by a
Senior Officer who defines general work objectives and provides necessary
advice and guidance. The incumbent may supervise some staff in the office. The
incumbent maintains regular contact on a working level on routine issues with
other UNHCR offices, UN agencies, NGOs, government partners and commercial
contractors in the area to facilitate the operation. The incumbent directly
supervises general service staff in the office, and reports to the
(Associate/Assistant) Supply Officer. The duty of the incumbent is to support
and monitor the management of material resources within the geographical area
covered by the office while exercising efficiency in the use of those resources.
Key Duties and Responsibilities:  Under the Supervision of Supply Officer, the incumbent will undertake the
following duties:
  • Prepare plans for delivery of relief
    items according to operational needs.
  • Apply UNHCRs procurement strategy when
    planning for purchase of important commodities and services.
Operational Support:
  • Ensure timely customs clearance of
  • Manage storage of goods according to
    “best practices” and UNHCR rules and regulations; maintain an
    efficient system for the release, distribution and redeployment of goods.
  • Coordinate transportation and
    distribution of relief items.
  • Coordinate activities of implementing
    partners and/or contractors performing supply related activities, and
    ensure that they understand and adhere to relevant UNHCR rules and
  • Maintain accurate and comprehensive
    records on logistical activities and provide timely reports and updates
    both periodically and on request.
Infrastructure Support:
  • Evaluate purchase requisitions to ensure
    that specifications, delivery dates and all other requirements are in
  • Draft and dispatch quotation requests
    and/or tenders, and assist in the evaluation of offers and draft
    bid-tabulations, prepare proposals for award of contracts to the Committee
    on Contracts.
  • Prepare Purchase Orders and send
    confirmations, requests for inspection and other correspondence, and
    monitor the manufacture/transport of ordered goods to ensure timely
  • Provide guidance and advice on UNHCR
    procurement policies and procedures to support and assist requesting
  • Implement effective asset and fleet
    management that regularly monitors the asset/fleet pool, saves cost and
    safeguards the investment of the organisation including receipt,
    inspection, registration & marking of new Property, Plant and
    Equipment (PPE), organisation of the physical verification of PPE, ensure
    that PPE agreements are properly issued and signed, and preparation of
    disposal forms and cases for the Asset Management Board, and organise the
    disposal of PPE according to Asset Management Board decisions.
  • Provide asset management reports,
    customised reports, and gathers information on all assets and provides
    in-depth reports periodically and when requested.
Business Support:
  • Keenly monitor the quality and accuracy
    of supply chain related data in relevant business systems.
  • Compile and analyse statistical
    information, identify trends and developments in supply chain related
    matters that will assist in decision making.
  • Disseminate and promote UNHCR’s global
    policies, standards and guidance on supply chain management.
  • Perform any other responsibility deemed
    necessary or as delegated by the Supervisor in order to meet the level of
    service required by the organisation.
Key Performance Indicators:
  • UNHCR delivers timely and quality goods
    and services to persons of concern in compliance with supply chain rules
    and procedures.
  • Local liaison with partners effectively
    supports supply activities.

Qualifications, Skills and Experience:
  • The ideal candidate for the United
    Nations UNHCR Supply Associate job opportunity should have completed
    secondary education with post-secondary training/certificate in Business
    Administration, Logistics, Warehousing or a related field.
  • One year of previous relevant
    professional job experience.
  • Experience in Logistics and warehousing
    is desired
  • Good computer skills i.e. proficiency
    in MS Office and PeopleSoft/MSRP
  • Fluency in English and  / or 
    local language.
  • Personal
    Thinking, Innovation and Creativity, Technological Awareness, Planning and
    Organizing, Relationship Building
How to Apply:
All interested candidates who
wish to join the United Nations High Commissioner for Refugees (UNHCR) in the
aforementioned capacity are encouraged to click on the link below and follow
the application instructions after reviewing the job details.
Deadline: 18th April 2018
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