Fresher Administrative Assistant Job Opportunities – Crystal Clear Software Ltd.

Job Title:      Administrative Assistant
Organisation: Crystal Clear Software Ltd.
Duty Station: Kampala, Uganda
Salary: 500, 000 to 600,000
UGX Net per month
About US:
Crystal Clear Software Ltd. specializes in the development, marketing,
sales, training and support of a micro-finance software product called “Loan
Performer.”
Job Summary: The
Administrative Assistant will be tasked with managing the front desk by
displaying excellent customer care, attending to inquiries, providing general
offices services, and monitoring administrative projects.
Key Duties and
Responsibilities: 
  • Answer telephone queries by customers and
    those that visit the office professionally.
  • Deliver invoices/collect payments,
    submitting NSSF and PAYE returns in time.
  • Ensure that the mini-kitchen is
    efficiently supplied with coffee, tea, sugar, etc.
  • Supervise cleaning of the office and all
    office equipment on a daily basis.
  • Monitor the functioning of all non – IT
    office equipment to ensure that they are in good working condition and
    reporting repairs or servicing when necessary.
  • Managing the reception desk and carrying
    out all reception duties.
  • Track staff attendance
  • Verifying goods as delivered by suppliers
  • Handle immigration matters, e.g. work
    permit applications.
  • Arranging for staff travel, e.g. making
    travel reservations.
  • Ensure that general office documents are
    correctly filed in their respective files.
  • Providing office stationery
  • Providing clerical support to the
    Accountant and Executive director as may be required.
  • Perform any other duties as may be
    assigned to you by Management


Qualifications, Skills and
Experience:
  • The Administrative Assistant must hold a
    Diploma in Business Administration or the equivalent from a recognized
    University
  • Certificates in MS Office applications and
    customer relation management
  • Two years of experience as a receptionist,
    ability to take initiative and follow instructions, problem solving and
    interpersonal skills, well organized, and ability to work in a team
  • Good Customer Relations
  • Ability to take initiative and follow
    instructions
  • Problem solving and interpersonal skills
  • Well organized and
  • Ability to work in a team
  • Fluent in MS Office applications
  • May be required to work overtime and
    sometimes on Saturdays.
How to Apply:
All suitably qualified candidates are encouraged to send their updated
CVs and cover letters via email to: hro@ccs.co.ug
Deadline: 18th April 2018
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