Job Title: Finance,
HR and Administration Officer
HR and Administration Officer
Organization: Johanniter-Unfall-Hilfe e.V.
Duty Station: Kampala, Uganda
Reports to: Finance,
HR & Admin Coordinator
HR & Admin Coordinator
About US:
Johanniter-Unfall-Hilfe e.V. is a German Christian non-governmental
organisation, dedicated to excellence in the field of first aid, ambulance
service, social service programmes and other projects in the medical and social
field. The Federal Headquarters are based in Berlin, Germany. Johanniter
International Assistance is the operational unit for humanitarian aid,
development co-operation and emergency relief, implementing and supporting
mostly health projects worldwide. Johanniter have opened a Country Office in
Uganda end of 2017 with the aim to provide both humanitarian and development
assistance to refugees as well as host communities in Uganda. In close
collaboration with national partner organisations Johanniter runs community
health activities that also include the dimensions of nutrition, WASH and
livelihoods.
organisation, dedicated to excellence in the field of first aid, ambulance
service, social service programmes and other projects in the medical and social
field. The Federal Headquarters are based in Berlin, Germany. Johanniter
International Assistance is the operational unit for humanitarian aid,
development co-operation and emergency relief, implementing and supporting
mostly health projects worldwide. Johanniter have opened a Country Office in
Uganda end of 2017 with the aim to provide both humanitarian and development
assistance to refugees as well as host communities in Uganda. In close
collaboration with national partner organisations Johanniter runs community
health activities that also include the dimensions of nutrition, WASH and
livelihoods.
Job Summary: The Finance, HR
and Administration Officer will support all financial, HR and administrative
processes of Johanniter Unfall Hilfe eV in Uganda according to legal
obligations and Johanniter standards and procedures to provide quality,
reliable and transparent information on the use and allocation of resources.
and Administration Officer will support all financial, HR and administrative
processes of Johanniter Unfall Hilfe eV in Uganda according to legal
obligations and Johanniter standards and procedures to provide quality,
reliable and transparent information on the use and allocation of resources.
Key Duties and Responsibilities:
Finance
- Administration
of petty cash and advances to project partners - Double-check
all partner financial entries for compliance with own and donor
guidelines, cross check payments with contracts, purchase orders and
monitor expenses against supporting documents - Filing
of all financial documents - Support
monthly field accounts with financial software and support preparation of
financial reports for donors and headquarters - Daily
booking of invoices in excel template for cashboxes - Conducting
regular budget controls - Reconciling
and paying bills after authorization - Support
payroll preparation and submission of Tax and NSSF payments on time - Support
audits - Follow
Johanniter’s financial guidelines and regulations
Human Resources
- Support
recruitment of national project and office personnel as well as
consultants if required - Tracking
and filing national staff’s vacation days, time sheets and support all
other administrative procedures related to HR management
Administration
- Administer
stock of office supplies - Support
team in secretarial and administrative tasks (filing, phone,
visitors, administration, office logistics etc.) - Any
other duties assigned by the Finance, HR & Admin Coordinator or Head
of Mission
Qualifications, Skills and
Experience:
Experience:
- The
ideal candidate for the Johanniter-Unfall-Hilfe e.V. Finance, HR and Administration
Officer job placement should be a qualified Accountant (BCom Accounting or
similar) - Diploma
or previous work experience in Human Resource Management would be an
advantage - At
least three years of working experience in accounting with international
NGOs or similar - Skills:
- Excellent verbal and written communication
skills - Strong
organizational, planning, and analytical skills - Knowledge
of financial guidelines of donor organizations - Knowledge
and good understanding of logistical procedures - Proven
ability to work independently and as part of an international team - Proven
ability to work with limited resources
How to Apply:
All suitably qualified and interested persons should send their
applications (including a cover letter, CV, reference contacts of three former
supervisors as well as job certificates if available) to:
[email protected]. Please indicate “Finance, HR and Administration
Officer” in the subject line of your e-mail and mention your earliest date of
availability
applications (including a cover letter, CV, reference contacts of three former
supervisors as well as job certificates if available) to:
[email protected]. Please indicate “Finance, HR and Administration
Officer” in the subject line of your e-mail and mention your earliest date of
availability
NB: Only short-listed
candidates will be notified
candidates will be notified
Deadline: 12th April 2018
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