Finance & Administration Officer NGO Job Careers – Action for Community Development (ACODEV)

Organization: Action
for Community Development (ACODEV)
Duty Station: 
Reports to: Finance
& Administration Manager
About US:
Action for Community
Development (ACODEV) is a regional NGO that was founded in 2003 and runs Integrated
Community Development Programs in Public Health, Human Rights, OVC support,
Livelihood and Grassroots Capacity Development programs including sub-granting
for small grassroots organizations in East and now Southern Africa region.
ACODEV through partnership with
BERGESTROME FOUNDATION is launching a 3 year project in five refugee
settlements in Adjumani District. The project focuses on promoting an informed
and voluntary use of family planning services by women and men between 15-49
years by strengthening capacity of Village Health Teams (VHTs) to provide
Quality Community Based Family Planning Services and Health Workers (H/Ws) to
provide Quality Facility Based FP services particularly LA/PMs in the target sub-counties
to deliver quality Family Planning services. The project will support Family
Planning commodity supplies as well as creating an enabling environment to
sustain delivery and utilization of quality Family Planning Services in the
District of Adjumani.
Job Summary: The Finance
& Administration Officer is responsible for the day-to-day general
financial and administration of the organization, assisting Finance Manager and
supporting the programme team in enforcing financial compliance to the donor reporting
Key Duties and Responsibilities: 
Financial reporting and
  • Liaise with ACODEV finance and administration
    staff on the timely provision of monthly financial reports. Support ACODEV
    accounting staff at the regional office with reporting as required.
  • Support the Finance manager with the preparation of ACODEV financial
    records for annual auditing processes.
  • Under the supervision of the Finance Manager,
    prepare monthly financial reports and activity based budget versus expense
    project reports for the Project manager.
  • Under the supervision of the Finance Manager, prepare monthly updated budgets of
    different projects for the project coordinator.
  • Petty
    Cash and Banking
  • Track monthly office petty cash expenditure and
    prepare petty cash reconciliation statements for sign off by the p
    roject coordinator.
  • Check and reconcile cash requests from ACODEV
    staff and liaise with Project Coordinator on outstanding administrative
  • Prepare and manage in a timely manner, payment
    orders for pending invoices to be paid by ACODEV.
  • Prepare office petty cash requests for sign off by the Project Coordinator
  • Conduct monthly cash counts including petty
    cash and documented with a cash count certificate signed by the project
  • Maintain accurate banking records, perform bank
    payment o
    rders and deal
    with bank on all financial matters.
Administrative tasks
  • Provide general financial support as required
    for the office management and for the projects.
  • Maintain a strong financial filling system and
    manage filing of financial documents in
    both hard and electronic form.
  • Assist Finance & Administration manager in
    the procurement of equipment and supplies for the project office in
    Adjumani, ensuring strict adherence to ACODEV procurement guidelines.
  • Oversee the booking of accommodation for ACODEV staff travelling to & from
    Adjumani for field activities as required.
  • Ensure the timely submission of staff travel
    advance requests and timely disbursement of travel advances to staffs.
  • Support the Human Resources Service to manage
    project sta
    ff leave records
    by ensuring that leave requests are submitted and filed in a timely
  • Other duties as may be requested from time to
    time by Supervisor

Qualifications, Skills and Experience:
  • The
    applicant must hold a Bachelor of Commerce (Accounting), Bachelor of
    Statistics with a Post Graduate Diploma in Financial Management and other
    relevant disciplines;
  • Three
    years’ experience in a Finance and Administration role with similar
  • Previous
    experience working NGO an advantage;
  • Strong
    computer skills and experience working with accounting software;
  • Experience
    liaising with a range of stakeholders regarding financial issues;
  • Good
    team player;
  • Ability
    to work independently, prioritize tasks and to take initiative;
  • Keen
    attention to detail and problem solving skills;
  • Honest,
    meticulous, responsible and well organized;
  • Strong
    work ethic and commitment to financial accountability and transparency.
  • Fluency
    in English and (both oral and written);
How to Apply:
All suitably qualified
candidates are requested to send their applications addressed to the Executive
Director, ACODEV Plot 98/99 Masoli 600m off Gayaza Rd, Wakiso District. Applications
should be sent via email (Not more than 2MB) to;
Please send application letter,
CV & Biodata Form Only, Download
, – Academic documents are not required at this stage). The
application should address how the candidate’s background/experience relates to
the specific duties of the position applied for, and also state names and
addresses of three professional referees which must include either the Head of
the applicant’s current or previous organization or applicant’s direct
Supervisor/Superior at his/her present or former place of work.
Deadline: Friday, 27th April 2018
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