Entry Level Project Support Officer Non-profit Jobs – Malaria Consortium

Job Title:    Project Support Officer
Organization: Malaria
Consortium
Duty Station: Kampala,
Uganda
Salary: USD 13,005 gross
per annum
Reports to: Program
Manager
About US:
Malaria Consortium is the
world’s leading not-for-profit organisation dedicated to the comprehensive
control of malaria and other communicable diseases in Africa and Southeast
Asia. Malaria Consortium works with communities, government and non-government
agencies, academic institutions, and local and international organisations, to
ensure good evidence supports delivery of effective services, providing technical
support for monitoring and evaluation of programmes and activities for
evidence-based decision-making and strategic planning. Malaria Consortium works
to improve not only the health of the individual, but also the capacity of
national health systems, which helps relieve poverty and support improved
economic prosperity.
About Project:
Malaria Consortium Uganda has
received funding from DFID/UNICEF to implement the Strengthening Uganda’s
Response to Malaria (SURM) project which will focus on reducing the impact of
the leading causes of U5M morbidity and mortality in 16 districts in Northern
Uganda. The project will address lagging maternal and neonatal mortality
through a combination of iCCM and selected maternal and neonatal care
interventions. The project is implemented with UNICEF and spans a five-year
period (April 2018-March 2023) in 16 districts in the Northern region of
Uganda.
Job Summary: The Project
Support Officer will be responsible for providing comprehensive project
management support services of project activities including procurement and
fleet management to two field offices in Gulu and Lira and the Uganda Head
office in Kampala. The PSO plays an active role as a member of the project team
and provides project operational support in the procurement of materials
necessary for efficient Implementation of the programs and monitor the use of
vehicle fleet.
Key Duties and Responsibilities:  
Ensure administrative and
logistic support to project and office staff (30%)
  • Coordination with different vendors
  • Scheduling & hiring transports
Arrangement of the procurement
and vehicles management (30%)
  • Facilitate procurement of project supplies and ensure timely receipt of goods
    as per requirement of the field offices and ensure adequate supplies of
    stationery and project materials to the administrators
  • Coordinate procurement and supply of quality
    project items as requested by the technical
    teams
Maintaining documents (20%)
  • Maintain the project related files at the Head
    office as per project filing system and support regional administrators in
    filling procurement and fleet related files
  • Keep up to date prequalification list of
    vendors and carry out price surveys in conjun
    ction with Finance team
  • Provide support in maintaining and circulation
    of project procurement documents
  • Keep track & ensure safeguard of all fleet
Provide communication support
to the relevant staff on time (20%)
  • Provide routine procurement updates to all
    staff on status of procurement
  • Maintain good and effective procurement and
    fleet communication and relationships with field office st
    aff
  • Maintaining effective communication with all
    field offices to ensure timely supports for project activities
  • Provide detailed reports on procurements by way
    of procurement tracker and compile fleet reports for all vehicles
    and submit to Program Manager


Qualifications, Skills and Experience:
  • The
    applicant for the Malaria Consortium Project Support Officer job
    opportunity should hold a
    Bachelor’s degree or equivalent in Procurement
    and Logistics, Business Administration.
  • Qualifications in CIPS, CILT or any other
    relevant qualifications
  • One year of experience in the field of supply chain management,
    logistics, procurement and transport
  • Good analytical skills
  • Good Excel and other software skills
  • Excellent managerial and organizational skills and abilities
  • Ability to effectively manage time and resolve
    crises
  • Skilled in use of computer software especially
    Microsoft office packages and email
  • Excellent interpersonal and communication
    skills
  • Attention to detail
How to Apply:
All interested applicants are
encouraged to apply online at the web link below.
Deadline: 27th April 2018
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