Earn over 2700 Euros monthly as Administrative and Logistics Coordinator – Médecins du Monde France

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Job
Title:             Administrative
and Logistics Coordinator
Organisation: Médecins
du Monde France
Duty Station: 
Uganda
Reports to: General
Coordinator
Salary: 2820 Euros
gross monthly salary on 13 months
About US:
For more than 30 years,
Médecins du Monde, a campaigning medical organisation committed to
international solidarity, has been caring for the most vulnerable populations
at home and abroad. It has continued to highlight obstacles that exist in
accessing health care and has secured sustainable improvements in
health-for-all policies. Those working for this independent organisation do not
solely dispense care and treatment but condemn violations of human dignity and
rights and fight to improve matters for populations living in precarious
situations. MdM currently works in more than 45 countries across all
continents where it focuses on 5 priority areas: emergency and crisis, sexual
and reproductive health, harm reduction, migrants and displaced populations
(health rights), health and environment.
Key Duties and Responsibilities:    Under the supervision of the General
Coordinator, you have the logistics, administrative and financial
responsibility of the programmes according to MdM and donors standards.
Finance
  • Monitor the financial system and ensure
    the development of the project and coordination budget
  • Manage the update of the monthly
    accounts and the monthly budget followup and forecast (BFFU)
  • Ensure the implementation of the
    accounting followup
  • Control and validate the monthly funds
    request prepared by the accountant
  • Propose and ensure implementation of
    financial policies and procedures
  • Supervise the preparation and submission
    of finance reports to donors
Administration
  • Manage the filing, storage and security
    of documents
  • Supervise the visa processes and
    registration of expatriate team and more generally follow matters related
    to MdM registration/licence in Uganda
  • Ensure the respect of the legal and
    administrative procedures and the compliance to Ugandan laws for all
    aspects of the mission
Human resources management
  • Follow up the recruitment/renewal
    procedures/policies
  • Contribute to the implementation of the
    internal working rules
  • Support the mission for the recruitment
    processes
  • Supervise the HR database management and
    the monthly payment of salaries
  • Be in charge of the construction and
    follow up of the mission’s training plan and ensures that annual
    appraisals are done
  • Train, coach and support the national
    administrative and logistics managers
Logistics
  • Ensure the respect of MdM and donor’s
    procurement procedures (especially for drugs and medical supplies),
    elaborate and supervise purchase strategy
  • Supervise a secured and adapted storage
    of drugs and medical supplies
  • Participate to the identification of
    infrastructures, equipment, materials and suppliers
  • Supervise the safety and maintenance of
    premises (offices and guesthouses)
  • Implement process/policies, rules and
    logistical tools
  • Implement and supervise the logistic
    aspects of the security pack in collaboration with the GenCo
  • Follow up the security context and
    supervise the security of transport

Qualifications, Skills and Experience:
  • Three years of working experience in a
    humanitarian context as support services coordinator or logadmin
    coordinator
  • Experiences as log manager and/or admin
    manager will also be valued
  • Capacity building experience is a must
  • Experience with ECHO contracts would be
    an asset
  • Good ability to work quickly, under
    pressure, and with short deadlines
  • Good ability to manage priorities and to
    adapt them daily according to the context
  • Excellent computing skills (Word, Excel,
    SAGA)
  • Good communication and problem solving
    skills
  • Ability to listen and share decisions
  • Ability to work under a minimum of
    supervision
  • Driving licence would be an asset
  • Languages: Fluent English. French would
    be an asset
How to Apply:
All qualified candidates should
apply online at the link below.
Deadline: 29th June 2018
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