Earn over 100m as USAID Development Program Specialist (Budget) – United States Embassy / US Mission

Organisation: United
States Embassy, US Mission in Uganda
Duty Station:  Kampala,
Uganda
Salary Grade: FSN-10
(UGX 102,802,449 – 150,709,572 inclusive of allowances).
Reports to: Senior
Budget Advisor
About US Embassy:
Welcome to the United States
Embassy in Kampala, Uganda.  The United States has enjoyed diplomatic
relations with Uganda for over 30 years.  Ambassador Deborah R. Malac
currently heads the U.S Mission to Uganda.  The Mission is composed of
several offices and organizations all working under the auspices of the Embassy
and at the direction of the Ambassador.
Among the offices operating
under the U.S Mission to Uganda are:
  • United States Agency for International
    Development (USAID)
  • Centers for Disease Control
  • Peace Corps
Job Summary: The
USAID Development Program Specialist (Budget)Program Specialist (Budget) is
located in the Office of Program and Policy Development (PPD) of USAID/Uganda
Mission. S/he serves as a full-time member of the USAID/Uganda PPD Office,
working to ensure that team and Mission budget analysis and reporting
requirements are met. The assistance budget to USAID/Uganda is approximately
$380 million/year, one of USAID’s largest programs in the world. S/he assists
the Budget Team under the overall leadership of the Supervisory Program Officer
in the performance of program management functions of planning, budgeting, and
reporting, of the USAID assistance budget to Uganda. S/he provides analysis and
reporting services to USAID/Washington, U.S. Mission in Uganda (State
Department, Department of Defense (DOD), Center for Disease Control (CDC) and
other USG agencies), Government of Uganda (GOU), and other donors on
USAID/Uganda programs, development objectives, areas of program concentration,
alignment with GOU plans and resources.
Key Duties and Responsibilities:  
Program Management Support –
60 %
  • Planning
    and Budgeting: Support USAID Mission staff on the program objectives, and
    budgetary levels in terms of the foreign assistance budget framework,
    Presidential initiatives, and Congressional earmarks. S/he provides
    analysis on multiple funding sources, allocations and accountability and
    performs Mission’s processing of planning documents such as the
    Operational Plan (OP), Congressional Budget Justification (CBJ), Congressional
    Notifications (CN), Mission Resource Request(MRR), and various budget
    planning documents, for submission to Senior Leadership and USAID/
    Washington.
  • Implementing:
    Formulate detailed financial plans for the Mission’s development
    assistance program and within the approved levels as per the annual
    Operating Year Budget (OYB) for bilateral projects and Washington-managed
    projects. Assist teams prepare information that is used for resource
    allocation within the Mission Strategy and for Project Approval Documents.
    Enter budget data into the worldwide Field Support Database (FSD). Operate
    Mission’s Operating Year Budget management system, OPS Master. Assist in
    preparation of amendments to obligate funding into Mission’s bilateral
    agreements with GOU.
  • Monitoring:
    Process budget allocations as per funding requirements of bilateral,
    Global Field Support projects, Congressional earmarks and directives, and
    monitor the Mission portfolio, pipeline and mortgage analyses reports and
    tasks, to meet targets assigned to the Mission by USAID Washington. Assist
    teams prepare information that feeds into the Quarterly Financial and
    Portfolio Reviews.
  • Backstopping
    duties: Backstop Development Objective teams by providing guidance on
    project and activity design processes and by developing the Independent
    Government Cost Estimates, Scopes of Work, Statement of Objectives, and
    Position Descriptions for up to 60 activities.
Information Analysis and
Reporting – 40%
  • Record
    and capture correct financial data and information consistent with the
    USAID programming policies, guidelines and approved program levels through
    the use of agency-wide applications like OPS Master, PHOENIX VIEWER and
    FACTS INFO to analyse obligations and allocations of program funds to meet
    Mission portfolio needs.
  • Prepare
    and provide ad-hoc, factual, analytical, program summaries, and other
    periodic reports based on a variety of published and unpublished data, as
    required, for USAID/Washington, Mission Director, technical offices, other
    USG agencies, the GOU and other donor agencies regarding U.S. financial
    assistance in Uganda. These may include analyses of funding for Northern
    Uganda, for Presidential initiatives, or for quarterly assistance data
    requests by Ministry of Finance, Planning and Economic Development
    (MOFPED).
  • Maintain
    information for both internal and external requirements and ensure that it
    is accurate and distributed according to its sensitivity, and the
    classification of users.


Qualifications, Skills and Experience:
NOTE: 
All applicants must address each selection criterion detailed below with
specific and comprehensive information supporting each item.
  • The ideal candidate for the United
    States US Embassy USAID Development Program Specialist (Budget) career
    placement should possess a university degree in accounting, business
    administration, social science or related fields and CPA or ACCA
    certificate is required.
  • At least three years of progressively
    responsible work experience, which preferably includes program management
    work in a social science field, business administration, communications or
    information management.
  • Previous experience in planning,
    budgeting, accounting and financial management or in an administrative
    area where emphasis is placed on analysis is required.
  • A good working knowledge of program
    management and budgeting systems and general procedures is required, along
    with a general knowledge of the development context of Uganda. Must
    possess knowledge of the principles of effective teamwork.
  • Must be tactful, possess good judgment,
    be able to work independently, and be able to maintain positive working
    relationships with superiors, specialists, and other Mission employees,
    GOU personnel, IPs, and others.
  • Skills in computing, procedural,
    financial, planning and budget analysis work. The incumbent should have the
    ability to analyze complex programs, budget data, and relationships, and
    to process information using software applications – spreadsheets and
    databases specifically excellent fluency in Microsoft Excel and its
    multiple functions especially PIVOT Tables and VLOOKUP Function.
  • Excellent skills in working with teams
    are essential and required.
  • S/he must operate efficiently and
    effectively in a multi-cultural, multi-racial organization; and to work
    under pressure within a team environment to meet tight deadlines for high
    quality products.
     
How to Apply:
All qualified candidates should
submit the following;
  • A hand-signed AID-302-3 Offeror
    Information for Personal Services Contracts Form, Download
    Here
  • Cover letter clearly indicating the
    position for which you are applying and describing how you meet the
    minimum requirements
  • Updated Curriculum Vitae/Resume
  • Copies of Academic Transcripts
  • Names, contact numbers, and e-mail
    addresses of three (3) professional references. At least one of the
    references must be a prior or current direct supervisor.
Send them
to: KampalaHR@state.gov in standard file types such as Microsoft Word
(.doc) or Adobe Acrobat (.pdf). All should be in one document which should not
exceed 10MB.
Deadline: 27th April 2018
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