Qries

Earn 48m as Finance and Administration Coordinator at Restless Development

Organization: Restless
Development
Duty Station: Uganda
Reports to: Programme
Manager-Moroto
 Salary: UGX 48,249,519
/=
About US:
Restless Development (Uganda)
is an International NGO established to address the challenges faced by young
people in Uganda by placing young people at the forefront of change and
development. Our vision is for all Ugandan youth to live healthy and productive
lives, fully supported by those around them. Our programming focuses on three
core areas: youth sexual and reproductive health and rights, youth civic
participation and youth employment and livelihoods.
Job Summary: The Finance
and Administration Coordinator will work with the Programme Manager-Moroto to
ensure effective Financial management of the Programme in Moroto, but will
report to Senior Finance and administration coordinator based in Kampala, This
person will play a key role in maintaining an accurate accounting records for
the field office; assist the Programme team in budgeting and management of
donor budgets. S/he will also support the Administration and Logistics
management at the field office and lead training of staff, volunteers and
partners in financial management.
Key Duties and Responsibilities: 
Maintain accounting records in
accordance with financial procedures: 50%
  • Ensure
    all cash and bank transactions are recorded on time and accurately
  • Ensure
    all financial transactions have the relevant authorisation and are made in
    accordance with Restless Development financial procedures
  • Ensure
    value for money is achieved in all transactions
  • Administer
    cash advances (floats) as required and maintain relevant accounting
    records for such advances
  • Maintain
    the bank account and cash safe to ensure funds are available for all
    authorized transactions
  • Undertake
    regular cash and bank reconciliations
  • Ensure
    all financial records are filed according to financial policies
  • Maintain
    computerized system (FF) for the management of expenditures
  • Ensure
    that all payments to suppliers and/or projects are in accordance with
    relevant procedures and approved work plans/budgets.
  • Prepare
    and manage fortnightly payment run and administer petty cash and
    reimbursement of staff expenses, where appropriate.
  • Prepare
    bank and cash reconciliations, as well as debtors and creditors statements
    reconciliations.
  • Ensure
    that cheque books and invoices are well accounted for and are kept in a
    safe and secure custody
  • Ensure
    invoices are posted correctly and on time into Pastel
  • Build
    relationships with suppliers request and reconcile supplier statements.
  • Ensure
    staff floats and volunteers expense claims are submitted on time
  • Ensure
    claims are correctly coded, with the appropriate supporting documentation
    and input into Pastel
  • Support
    the Programme Manager in the annual budget setting process
  • Provide
    assistance during the quarterly reforecast
Maintain office administration
and Logistics systems 25%
  • Maintain
    and constantly update fixed asset register as well as track usage time to
    time
  • Facilitate
    and assist to carry out regular supplier reviews in line with policy
  • Ensure
    proper maintenance of office assets, equipment and vehicles
  • Ensure
    staff timesheets are completed and duly filed
  • Facilitate
    data backup and ensure office communication systems are working well at
    all times
  • Provide
    all necessary logistical assistance for internal and external audits and
    other field visits as may be required
Management of staff 10%
  • Ensure
    staff have clear performance objectives and monthly work plans
  • Continually
    support and supervise outputs of staff through line management and
    performance reviews
  • Build
    capacity of staff in finance as required, including training staff,
    volunteers and partners
Provide support to Programmes
10%
  • Support
    Programme team to implement the financial systems in area of work
  • Lead
    in young researcher finance training as may be required from time to time
  • Induct
    all field office new staff
  • Participate
    in field monitoring visits as may be required from time to time support to
    Internal audit and implement all issues raised
Other 5%
  • Other
    duties as required. Occasionally working on weekends and holidays for
    which time off in lieu can be taken


Qualifications, Skills and Experience: 
  • The
    applicant for the Restless Development Finance and Administration
    Coordinator job opportunity must hold a University degree and part
    qualified accountant with ACCA/CPA/CIMA or some other recognized professional
    body
  • At
    least four years of work experience in financial management and
    administration, including managing staff
  • Experience
    in developing budget and reports for donors
  • Strong
    IT skills, including Excel
  • Good
    written and verbal communication skills
  • Experience
    in training delivery and provision of capacity building support for
    non-finance staff
  • Experience
    using Finance Force accounting software or any other related software
  • Preferable
  • Experience
    working in a youth organization
  • Experience
    in strategic planning and budget setting
  • Experience
    managing EC,USAID,DGF,DFID etc. donor requirements
  • The
    individual must be results oriented, highly self-motivated, have
    demonstrated analytical skills and be comfortable with a rapidly changing
    environment.
  • The
    successful individual will also be able to establish strong working
    relationships with staff in Uganda and internationally.
  • The
    successful candidate will be personally committed to Restless Development
    Uganda’s mission and values.
How to Apply:
All suitably qualified and
interested candidates who wish to join Restless Development in the
aforementioned capacity should fill in this form, download
here
, and send it to ugandajobs@restlessdevelopment.org. Please note
that we DO NOT accept CVs, resumes and cover letters.
Deadline: 30th April 2018
For more of the latest jobs,
please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

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