Job Title: Finance
and Administration Coordinator
and Administration Coordinator
Organization: Restless
Development
Development
Duty Station: Uganda
Reports to: Programme
Manager-Moroto
Manager-Moroto
Salary: UGX 48,249,519
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About US:
Restless Development (Uganda)
is an International NGO established to address the challenges faced by young
people in Uganda by placing young people at the forefront of change and
development. Our vision is for all Ugandan youth to live healthy and productive
lives, fully supported by those around them. Our programming focuses on three
core areas: youth sexual and reproductive health and rights, youth civic
participation and youth employment and livelihoods.
is an International NGO established to address the challenges faced by young
people in Uganda by placing young people at the forefront of change and
development. Our vision is for all Ugandan youth to live healthy and productive
lives, fully supported by those around them. Our programming focuses on three
core areas: youth sexual and reproductive health and rights, youth civic
participation and youth employment and livelihoods.
Job Summary: The Finance
and Administration Coordinator will work with the Programme Manager-Moroto to
ensure effective Financial management of the Programme in Moroto, but will
report to Senior Finance and administration coordinator based in Kampala, This
person will play a key role in maintaining an accurate accounting records for
the field office; assist the Programme team in budgeting and management of
donor budgets. S/he will also support the Administration and Logistics
management at the field office and lead training of staff, volunteers and
partners in financial management.
and Administration Coordinator will work with the Programme Manager-Moroto to
ensure effective Financial management of the Programme in Moroto, but will
report to Senior Finance and administration coordinator based in Kampala, This
person will play a key role in maintaining an accurate accounting records for
the field office; assist the Programme team in budgeting and management of
donor budgets. S/he will also support the Administration and Logistics
management at the field office and lead training of staff, volunteers and
partners in financial management.
Key Duties and Responsibilities:
Maintain accounting records in
accordance with financial procedures: 50%
accordance with financial procedures: 50%
- Ensure
all cash and bank transactions are recorded on time and accurately - Ensure
all financial transactions have the relevant authorisation and are made in
accordance with Restless Development financial procedures - Ensure
value for money is achieved in all transactions - Administer
cash advances (floats) as required and maintain relevant accounting
records for such advances - Maintain
the bank account and cash safe to ensure funds are available for all
authorized transactions - Undertake
regular cash and bank reconciliations - Ensure
all financial records are filed according to financial policies - Maintain
computerized system (FF) for the management of expenditures - Ensure
that all payments to suppliers and/or projects are in accordance with
relevant procedures and approved work plans/budgets. - Prepare
and manage fortnightly payment run and administer petty cash and
reimbursement of staff expenses, where appropriate. - Prepare
bank and cash reconciliations, as well as debtors and creditors statements
reconciliations. - Ensure
that cheque books and invoices are well accounted for and are kept in a
safe and secure custody - Ensure
invoices are posted correctly and on time into Pastel - Build
relationships with suppliers request and reconcile supplier statements. - Ensure
staff floats and volunteers expense claims are submitted on time - Ensure
claims are correctly coded, with the appropriate supporting documentation
and input into Pastel - Support
the Programme Manager in the annual budget setting process - Provide
assistance during the quarterly reforecast
Maintain office administration
and Logistics systems 25%
and Logistics systems 25%
- Maintain
and constantly update fixed asset register as well as track usage time to
time - Facilitate
and assist to carry out regular supplier reviews in line with policy - Ensure
proper maintenance of office assets, equipment and vehicles - Ensure
staff timesheets are completed and duly filed - Facilitate
data backup and ensure office communication systems are working well at
all times - Provide
all necessary logistical assistance for internal and external audits and
other field visits as may be required
Management of staff 10%
- Ensure
staff have clear performance objectives and monthly work plans - Continually
support and supervise outputs of staff through line management and
performance reviews - Build
capacity of staff in finance as required, including training staff,
volunteers and partners
Provide support to Programmes
10%
10%
- Support
Programme team to implement the financial systems in area of work - Lead
in young researcher finance training as may be required from time to time - Induct
all field office new staff - Participate
in field monitoring visits as may be required from time to time support to
Internal audit and implement all issues raised
Other 5%
- Other
duties as required. Occasionally working on weekends and holidays for
which time off in lieu can be taken
Qualifications, Skills and Experience:
- The
applicant for the Restless Development Finance and Administration
Coordinator job opportunity must hold a University degree and part
qualified accountant with ACCA/CPA/CIMA or some other recognized professional
body - At
least four years of work experience in financial management and
administration, including managing staff - Experience
in developing budget and reports for donors - Strong
IT skills, including Excel - Good
written and verbal communication skills - Experience
in training delivery and provision of capacity building support for
non-finance staff - Experience
using Finance Force accounting software or any other related software - Preferable
- Experience
working in a youth organization - Experience
in strategic planning and budget setting - Experience
managing EC,USAID,DGF,DFID etc. donor requirements - The
individual must be results oriented, highly self-motivated, have
demonstrated analytical skills and be comfortable with a rapidly changing
environment. - The
successful individual will also be able to establish strong working
relationships with staff in Uganda and internationally. - The
successful candidate will be personally committed to Restless Development
Uganda’s mission and values.
How to Apply:
All suitably qualified and
interested candidates who wish to join Restless Development in the
aforementioned capacity should fill in this form, download
here, and send it to [email protected]. Please note
that we DO NOT accept CVs, resumes and cover letters.
interested candidates who wish to join Restless Development in the
aforementioned capacity should fill in this form, download
here, and send it to [email protected]. Please note
that we DO NOT accept CVs, resumes and cover letters.
Deadline: 30th April 2018
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