Assistant Principal Pension Officer (General Administration) Employment Opportunity – Makerere University Retirement Benefits Scheme (MURBS)

Organisation: Makerere
University Retirement Benefits Scheme (MURBS)
Duty Station: Kampala,
Uganda
Reports to: Principal
Pension Officer
About US:
Makerere University Retirement
Benefits Scheme (MURBS) is a scheme for Makerere University staff. MURBS was
established under irrevocable trust with effect from 1st April 2009 and is
licensed by the Uganda Retirement Benefits Regulatory Authority. The Scheme was
set up by Makerere University for the purpose of providing retirement benefits
to employees of Makerere University upon retirement from the University. MURBS
is governed by a Board of Trustees, which is the Scheme’s supreme governing
body. The relationship between the University and the Board of Trustees is
enshrined under the Trust Deed and Scheme Rules (as amended 17 April 2015).
Job Summary: The Assistant
Principal Pension Officer (General Administration) will provide high level
administrative support to the Principal Pension Officer in all matters
pertaining to the general administration of the Scheme
Key Duties and Responsibilities: 
Meetings and Reports
  • Prepare
    meeting documentation in the correct formats and arrange meeting/event
    locations as well as all other materials needed there at
  • Take
    Minutes at Trustee meetings and staff/management meetings and submit
    standard drafts to the PPO in a timely manner
  • Assist
    in tracking and implementing Board Resolutions
Documentation and Compliance
  • Prepare
    standard Scheme reports as required
  • Prepare
    standard draft reports to the University Council every Quarter
  • Prepare
    reports on the MURBS Strategic Plan for review every Quarter
  • Review
    Service Provider Reports and documentation received by the Scheme and
    provide summaries to the Principal Pension Officer
  • Draft
    correspondences and other documents as and when required
  • Assist
    in monitoring compliance of the Scheme with statutory and regulatory
    requirements as well as compliance with all the requirements of the Trust
    Deed and Scheme Rules, policies and other relevant statutes
  • Participate
    in the initial drafting of service provider agreements/ contracts
  • Participate
    in drafting of policies and standard operating procedures for the Scheme
Communication
  • Communicate
    to Trustees and other parties as directed from time to time
  • Assist
    in tracking and responding to member queries as directed
  • Design
    and operate the Public Relations programme
  • Handle
    publicity and advertising issues as per the MURBS Communication Policy
  • Coordinate
    the compilation, design and printing of the Scheme’s annual reports and
    branded materials
  • Keep
    the Scheme’s website up-to-date
Records Management
  • Maintain
    appropriate Scheme Records, both in electronic and hard copy formats
  • Establish
    and maintain databases as directed from time to time
Planning
  • Develop
    the MURBS Financial Year Calendar
  • Plan
    for annual member trainings and MURBS Ambassadors activities
  • Process
    the timely renewal of Trustees’ licenses and the Scheme’s subscriptions to
    affiliated professional institutions, both local and foreign and
    international agencies
Operation
  • Prepare/process
    Scheme expenses x) Ensure appropriate disbursement of all funds advanced
    for Scheme activities and provide accurate accountability to the PPO at
    all times
  • Arrange
    tickets and other foreign travel requirements for staff
  • Coordinate
    repairs and maintenance to general office equipment and preventive
    maintenance of IT equipment
  • Arrange
    for special procurements and participate in designing of the Terms of
    Reference or RFPs
  • Recommend
    and keep track of all the insurance policies for staff, vehicles and
    equipment
  • Arrange
    for the disposal of the Scheme’s boarded off assets
  • Monitor
    stocks of supplies and advise the Principal Pension Officer accordingly
Supervision
  • Coordinate
    and supervise activities of the contracted service providers
  • Maintain
    an up-to-date leave roster of all staff at the Scheme at any one time
  • Supervise
    the delivery of documents to Trustees, service providers, the University,
    URBRA, Members, and other stakeholders
  • Supervise
    MURBS staff as delegated
  • Supervise
    the provision of Front Desk Officer Services
  • Perform
    any other duties as assigned from time to time


Qualifications, Skills and Experience:
  • The
    applicant must hold a good University degree from a reputable, recognised
    institution of higher learning. Should possess post-graduate
    qualifications or a professional qualification such as ICSA.
  • A
    minimum of three (3) years’ experience in the area of general
    administration at a senior management level. Knowledge of pension
    ad-ministration will be an added advantage.
  • Core
    Competencies
    : knowledge of
    the principles and practices of general administration and I or public
    relations. Should have excellent organisational, communication and
    listening skills, and should demonstrate leadership, tact and problem
    solving abilities.
How to Apply:
All candidates are encouraged
to send their application letters, signed curriculum vita (with names and
addresses of at least two referees), and copies of relevant
academic/professional certificates to the Principal Pension Officer at the
following address:-
Makerere University Retirement
Benefits Scheme,
P. O. Box 7827, Kampala Lincoln
Flats B4, Makerere University
Deadline: 17th April 2018 by 4:00pm
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