The Ugandan Jobline

• Supervises the maintenance of area premises and
  environment to ensure its cleanliness and repairs at all times.
• Ensures
  timely and proper set-up of meeting/board rooms and venues for meetings.
• Makes
  sure that kitchen suppliers are available at all times by monitoring their
  usage and arranging for their replacement timely.
• Ensures
  quality service levels for staff welfare functions and get-togethers
• Support
  and coordinate with the office assistant to ensure staff welfare is taken
  care of.

• Ensures
  that all vehicles guidelines are effectively followed by both internal and
  outsourced drivers.
• Ensures
  that regional office is clean at all times by effectively supervising the
  cleaners, motivating them, and instilling a sense of discipline.
• Implements
  performance management processes and regularly set targets for staff under
  your supervision and conducts effective staff appraisals,
• Troubleshoot
  administrative issues as they arise and help Regional Manager to raise
  effective decisions.

• Reports
  to the Human Resource Manager any staff grievances and resolves conflicts
  as they arise
• Ensures
  that all staff fill in timesheets and forward them to HR Office on a
  monthly basis
• Assist
  in making follow-ups for staff medical cards and coordinate with
  accredited insurance service providers within the region to ensure staff
  receive quality service and ensuring that all the relevant information is
  updated on regular basis with the HR
• Keeps
  track of leave applications and travel through coordination with
  supervisor and HR Manager

• Manages
  and coordinates all staff travel arrangements including booking staff
  accommodation in the region
• Integrate movement plans for Program Team for
  effective vehicle allocation at National Office
• Manages
  and coordinates all Regional events

• Assist
  with the procurements of goods/services, ensuring value for money for all
  services delivered
• Plan,
  monitor, and assist In procurement, and management of regional program
  activities

• Issue
  out equipment, items, office supplies upon requisition by staff
• Place
  request for supplies whenever required.
• Maintain
  a stores ledger of all stock
• Receive
  goods as they are delivered.
• Place
  payment requests for goods delivered

• The
  applicant for the USAID Project Administration Officer job placement must
  hold a University degree/ Pg. Diploma in relevant studies such as: Administration,
  Business Management Logistics or Procurement
• Three
  years of progressive growth in administrative/program work experience,
  particularly on donor-funded NGO projects.
• Familiarity
  with donor project management policies, procedures and requirements,
  particularly USAID strongly preferred
• Demonstrated
  ability to lead and work in teams of diverse backgrounds and experience
• Strong
  ability to quickly assemble knowledge of program management,
• Strong
  interpersonal skills and ability to work in teams.
• Excellent
  computer proficiency (Microsoft office packages).

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