The Ugandan Jobline

• Prepares
  bid documents and coordinates the receipt of bids, bid evaluation, and
  award ensuring value for money following standard procurement guidelines
  and Plan International policies
• Reviews
  request for goods/services for completeness and approvals and writes orders
  in the line of responsibility before executing the procurement process.
• Identifies
  a sufficient wide range of sources to provide adequate competitive bids of
  comparable overall quality and ensures existence of approved vendor list
  is developed based on PLAN Uganda pre-qualification selection process.
• Initiates
  and maintains professional relationships with all vendors and raises
  performance issues with vendors to his or her supervisor that require
  attention.
• Follows
  up on audit issues raised in the procurement subject area and in
  conjunction with his or her supervisor, takes appropriate action to ensure
  the issues don’t recur.
• Maintains
  updated records related to procurement function to include vendor contract
  files, framework agreement files with service providers.
• Reviews,
  consolidates and circulates the weekly procurement progress report.
• Follows
  up feedback coming from staff in respect to the progress of their
  procurement requests.
• Carries
  out periodic review of active Purchase Orders under custody of
  Administration Assistants to determine delivery status and identify the
  outstanding Purchase Orders proposals that require cancellation.

• Responsible
  for general office administration for proper and efficient space allocation
  and utilisation, following up and addressing grievances raised by staff
  concerning staff hygiene, welfare, safety and security.
• Reviews
  and submits monthly and quarterly fuel and repair cost reports with
  analysis that guides management decision making, collaborate with the
  Country Office Administration Unit in management the central fuel contract
  with the selected fuel supplier.
• Responsible
  for all vehicles and motorcycles in the Programme Area are in an optimal
  operating condition and monitor performance standards of selected garages
  to ensure value for money repairs.
• Oversees
  implementation of Plan International Uganda assets/property policy
  inclusive of asset register updating, reporting, asset movement and ensure
  appropriate filing of all relevant documents.
• Supports
  the disposal of assets for the Programme Area following proper procedures.
• Oversees
  proper management and maintenance of assets i.e. vehicles, motorcycles,
  furniture, fixtures and fittings, generators, etc.
• Responsible
  for general office administration addressing issues like office space,
  safety and security, utility bills, follow-up on repairs needed with
  external service providers and the landlord to ensure works are done and
  are value for money.
• Responsible
  for safety and security of Plan International staff, visitors, and
  property in line with the relevant Plan International policies and
  procedures.
• Develops
  strong linkages for with Administration and Procurement Coordinators at
  Country Office and Administration staff at other Programme Areas that
  leads to efficient support function for Plan International Uganda.
• Supervises,
  directs and evaluates assigned staff, handling employee concerns and
  problems, directing work, coaching, and counseling, disciplining and
  completing employee performance appraisals.

• The applicant for the Plan International Administration Coordinator job
  opportunity must hold a University Degree in Social Science/Arts, Procurement or another
  related field.
• CIPS qualification is an added advantage.
• Computer literate in MS Office and the internet
• Three
  years of working experience in a relevant field.
• Previous experience in preparation of solicitation documents for supplies, services
  and works.
• Strong hands on experience in evaluations of
  supplies, services and works
• Hands-on experience in managing construction
  projects, renovations, and water and sanitation.
• Experienced in micro soft office applications i.e. excel, word, access
  and power point
• Experience in community led projects adds an
  advantage
• Prior management and supervisory experience
• Team building and strategic planning skills
• Strong problem solving ability and comfortable with multi-tasking
• Excellent interpersonal communication skills

Related Jobs