Job Title: Programme Assistant
Organization: United Nations Population Fund (UNFPA)
Duty Station: Kampala, Uganda
Post Number: 00054800
Grade Level: GS-5
Reports to: Integrated Field Support Coordinator
About UNFPA:
UNFPA, the United Nations Population Fund, is the lead UN agency for
delivering a world where every pregnancy is wanted, every birth is safe, and
every young person’s potential is fulfilled. UNFPA expands the possibilities
for women and young people to lead healthy and productive lives. Since UNFPA
started working in 1969, the number – and rate – of women dying from
complications of pregnancy or childbirth has been halved. Families are smaller
and healthier. Young people are more connected and empowered than ever before.
delivering a world where every pregnancy is wanted, every birth is safe, and
every young person’s potential is fulfilled. UNFPA expands the possibilities
for women and young people to lead healthy and productive lives. Since UNFPA
started working in 1969, the number – and rate – of women dying from
complications of pregnancy or childbirth has been halved. Families are smaller
and healthier. Young people are more connected and empowered than ever before.
Key Duties and
Responsibilities:
Responsibilities:
•
Offers technical support to Integrated Field
Support Team by coordinating and monitoring relevant business processes and
procedures and activities, paying attention to detail and adhering to
deadlines.
Offers technical support to Integrated Field
Support Team by coordinating and monitoring relevant business processes and
procedures and activities, paying attention to detail and adhering to
deadlines.
•
Effectively prepares periodic and adhoc reports
on programme and project activities.
Effectively prepares periodic and adhoc reports
on programme and project activities.
•
Prepares and maintains records documents and
control plans for the monitoring of project/programme implementation
Prepares and maintains records documents and
control plans for the monitoring of project/programme implementation
•
Keeps the Integrated Field Support focus area
informed by providing relevant information, reports or status updates
Keeps the Integrated Field Support focus area
informed by providing relevant information, reports or status updates
•
Organizes meetings; Initiates and coordinates
preparation of agenda and necessary documentation for meetings as well as
workshops and conferences.
Organizes meetings; Initiates and coordinates
preparation of agenda and necessary documentation for meetings as well as
workshops and conferences.
•
Serves as the Secretary to internal meetings
including partners meeting e.g. with MGLSD and donor related meetings.
Serves as the Secretary to internal meetings
including partners meeting e.g. with MGLSD and donor related meetings.
•
Maintains filing system for UNFPA supported
projects in accordance with established classification system
Maintains filing system for UNFPA supported
projects in accordance with established classification system
•
Drafts routine internal and external
correspondences
Drafts routine internal and external
correspondences
•
Support Annual Work Plan planning processes for
the team members
Support Annual Work Plan planning processes for
the team members
•
Support and participate in M&E visits
Support and participate in M&E visits
•
Provide inputs in proposal development process
Provide inputs in proposal development process
•
Support the humanitarian team as per the team
tasks and when required
Support the humanitarian team as per the team
tasks and when required
•
Performs other support duties as required
Performs other support duties as required
Qualifications, Skills and
Experience:
Experience:
•
The ideal candidate for the United Nations UNFPA
Programme Assistant job opportunity should have completed Secondary Education.
First level university degree or equivalent professional qualifications
desirable.
The ideal candidate for the United Nations UNFPA
Programme Assistant job opportunity should have completed Secondary Education.
First level university degree or equivalent professional qualifications
desirable.
•
Five years of relevant experience in
administration, finance or office management.
Five years of relevant experience in
administration, finance or office management.
•
Fluency in English.
Fluency in English.
Personal Competencies:
•
Core Competencies:
Core Competencies:
•
Values: Integrity/Commitment to mandate,
Knowledge sharing/Continuous learning, Valuing diversity
Values: Integrity/Commitment to mandate,
Knowledge sharing/Continuous learning, Valuing diversity
•
Managing Relationships: Working in teams,
Communicating information and ideas, Conflict and self-management
Managing Relationships: Working in teams,
Communicating information and ideas, Conflict and self-management
•
Working with people: Empowerment/Developing
people/Performance management
Working with people: Empowerment/Developing
people/Performance management
•
Personal Leadership and Effectiveness: Strategic
and analytical thinking, Results orientation/Commitment to excellence,
Appropriate and transparent decision making
Personal Leadership and Effectiveness: Strategic
and analytical thinking, Results orientation/Commitment to excellence,
Appropriate and transparent decision making
•
Functional competencies:
Functional competencies:
•
Business Acumen
Business Acumen
•
Implementing management systems
Implementing management systems
•
Client orientation
Client orientation
Values:
•
Exemplifying integrity
Exemplifying integrity
•
Demonstrating commitment to UNFPA and the UN
system
Demonstrating commitment to UNFPA and the UN
system
•
Embracing cultural diversity
Embracing cultural diversity
•
Embracing change
Embracing change
N.B: There is no application, processing or other
fee at any stage of the application process. UNFPA does not solicit or screen
for information in respect of HIV or AIDS and does not discriminate on the
basis of HIV/AIDS status.
fee at any stage of the application process. UNFPA does not solicit or screen
for information in respect of HIV or AIDS and does not discriminate on the
basis of HIV/AIDS status.
How to Apply:
All interested applicants who wish to join the United Nations
Population Fund (UNFPA) in the aforementioned capacity are encouraged to click
on the link below and follow the application instructions after reviewing the
job details.
Population Fund (UNFPA) in the aforementioned capacity are encouraged to click
on the link below and follow the application instructions after reviewing the
job details.
Deadline: 26th March 2018
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