The Ugandan Jobline

• Manage and identify priority matters in
  the flow of information to the Supervisor, including proposing actions; analyze
  supporting documentation and summarizing the most relevant points for the
  Supervisor; contribute to ensuring that appropriate action is taken by
  responsible Section Heads.
• Monitor and identify critical and emerging
  issues; recommend approaches and alternatives; anticipate political and
  sensitive issues, research information, gather facts, identify resource
  requirements, develop alternatives and coordinate a timely response.
• Work in close consultation with the
  supervisor, advise on practices for digital content management,
  automation, and office management information systems (MIS).
• Support monitoring and coordination of
  risk management considerations as directed.
• Follow-up on policies and instructions
  presented by the Supervisor.
• Keep the Supervisor aware of developments
  in UNHCRs major world-wide operations and of policy issues related
  directly to UNHCR or to humanitarian issues under the broader UN system.
• Build and maintain strong relationships
  with Section Heads to secure timely and authoritative information relevant
  to matters requiring action, decisions or the signature of the Supervisor.
• Prepare for review, briefs, drafts of
  position papers, office reports, guidance notes, and other documents
  relevant to the activities of the Office that represent UNHCRs overall
  policies and which highlight specific areas of concern.
• Propose and draft substantive correspondence
  for the Supervisor.
• Accompany the Supervisor to meetings and
  on missions as directed.
• Ensure the Supervisor has all necessary and
  relevant material by researching relevant information, establishing
  contacts (within and outside UNHCR), draft talking points, prepare notes
  on discussions, track follow up matters, and support the Supervisor with
  any relevant input.
• Attend meetings on behalf of the
  Supervisor as directed, to gather information, identify issues and to
  report out on goals, priorities and implications.
• Perform any other related duties as
  required.

• Effectively coordinates the office
  information flow coherence and systems
• Monitors policies and practices for
  improving information security and records management
• Supports a high degree of organization for
  the Deputy Representative to enable good communication and transparency
  for the office
• Efficiently monitors and tracks
  correspondence and office reports

• The ideal candidate for the United Nations
  Executive Assistant job opportunity should hold an undergraduate degree
  (equivalent of a BA/BS) in Political Science, Economics, Public Policy,
  International Relations or other related fields.
• At least five years of previous job
  experience relevant to the function
• Three years of experience in public policy
  advice, risk assessment, and complex strategic analysis.
• Previous experience in advising on and
  implementing office information management systems
• Previous experience delivering in a
  demanding, results-oriented environment while working within tight time
  constraints to meet deadlines with high quality work.
• A proven ability to act with discretion
  and diplomacy is essential.
• Excellent written and spoken English,
  including drafting and editing skills.
• Advanced computer skills, for MS Office
  Suite, specifically Word, SharePoint, and Excel. – Prior exposure to UNHCR
  refugee operations and functions relating to office administration and
  programme activities is an added advantage.
• Fluency in English
• Personal Competencies: Analytical
  Thinking, Innovation and Creativity, Technological Awareness, Planning and
  Organizing, Relationship Building

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