Job Title: Programme Assistant
Organization: United Nations Population Fund (UNFPA)
Duty Station: Kampala, Uganda
Post Number: 00006633
Grade Level: GS-5
Reports to: Deputy Representative
About UNFPA:
UNFPA, the United Nations Population Fund, is the lead UN agency for
delivering a world where every pregnancy is wanted, every birth is safe, and
every young person’s potential is fulfilled. UNFPA expands the possibilities
for women and young people to lead healthy and productive lives. Since UNFPA
started working in 1969, the number – and rate – of women dying from
complications of pregnancy or childbirth has been halved. Families are smaller
and healthier. Young people are more connected and empowered than ever before.
delivering a world where every pregnancy is wanted, every birth is safe, and
every young person’s potential is fulfilled. UNFPA expands the possibilities
for women and young people to lead healthy and productive lives. Since UNFPA
started working in 1969, the number – and rate – of women dying from
complications of pregnancy or childbirth has been halved. Families are smaller
and healthier. Young people are more connected and empowered than ever before.
Key Duties and
Responsibilities:
Responsibilities:
•
Provide support to the ‘Delivering the Bull’s
eye’ unit in coordinating and monitoring relevant business processes and
activities, and ensuring that they adhere to UNFPA quality standards and meet
the deadlines.
Provide support to the ‘Delivering the Bull’s
eye’ unit in coordinating and monitoring relevant business processes and
activities, and ensuring that they adhere to UNFPA quality standards and meet
the deadlines.
•
Support the Unit staff in organizing office
documents including filing and dissemination of information (soft and hard
copies).
Support the Unit staff in organizing office
documents including filing and dissemination of information (soft and hard
copies).
•
Maintain filing system for UNFPA-supported
Projects in accordance with established classification system
Maintain filing system for UNFPA-supported
Projects in accordance with established classification system
•
Support the Unit in identifying office
requirements and making procurement requests.
Support the Unit in identifying office
requirements and making procurement requests.
•
Assist the Unit staff in ensuring timely
completion of administrative documents/reports including the timesheets and
trip reports.
Assist the Unit staff in ensuring timely
completion of administrative documents/reports including the timesheets and
trip reports.
•
Support the Unit staff in scanning,
photocopying, printing and binding of relevant documents as required.
Support the Unit staff in scanning,
photocopying, printing and binding of relevant documents as required.
•
Periodically update the lists of implementing
partners and update the IPs on relevant information.
Periodically update the lists of implementing
partners and update the IPs on relevant information.
•
Assist the technical team to follow-up on timely
submission of key documents from implementing partners including the work plans
and programme reports.
Assist the technical team to follow-up on timely
submission of key documents from implementing partners including the work plans
and programme reports.
•
Compile and maintain records documents and
control plans for the monitoring of project/programme implementation.
Compile and maintain records documents and
control plans for the monitoring of project/programme implementation.
•
Keep the Unit staff informed of any
administrative issues by providing relevant information, reports or status
updates.
Keep the Unit staff informed of any
administrative issues by providing relevant information, reports or status
updates.
•
Organize meetings; Initiate and coordinate
preparation of agenda and necessary documentation for meetings, as well as
workshops and conferences; and act as Secretary to the meetings.
Organize meetings; Initiate and coordinate
preparation of agenda and necessary documentation for meetings, as well as
workshops and conferences; and act as Secretary to the meetings.
•
Draft routine correspondences.
Draft routine correspondences.
•
Perform other support duties as required
Perform other support duties as required
Qualifications, Skills and Experience:
•
The ideal candidate for the United Nations UNFPA
Programme Assistant job opportunity should have completed Secondary Education.
First level university degree or equivalent professional qualifications
desirable.
The ideal candidate for the United Nations UNFPA
Programme Assistant job opportunity should have completed Secondary Education.
First level university degree or equivalent professional qualifications
desirable.
•
Five years of relevant experience in
administration, finance or office management.
Five years of relevant experience in
administration, finance or office management.
•
Fluency in English.
Fluency in English.
Personal Competencies:
•
Core Competencies:
Core Competencies:
•
Values: Integrity/Commitment to mandate,
Knowledge sharing/Continuous learning, Valuing diversity
Values: Integrity/Commitment to mandate,
Knowledge sharing/Continuous learning, Valuing diversity
•
Managing Relationships: Working in teams,
Communicating information and ideas, Conflict and self-management
Managing Relationships: Working in teams,
Communicating information and ideas, Conflict and self-management
•
Working with people: Empowerment/Developing
people/Performance management
Working with people: Empowerment/Developing
people/Performance management
•
Personal Leadership and Effectiveness: Strategic
and analytical thinking, Results orientation/Commitment to excellence,
Appropriate and transparent decision making
Personal Leadership and Effectiveness: Strategic
and analytical thinking, Results orientation/Commitment to excellence,
Appropriate and transparent decision making
•
Functional competencies:
Functional competencies:
•
Business Acumen
Business Acumen
•
Implementing management systems
Implementing management systems
•
Client orientation
Client orientation
Values:
•
Exemplifying integrity
Exemplifying integrity
•
Demonstrating commitment to UNFPA and the UN
system
Demonstrating commitment to UNFPA and the UN
system
•
Embracing cultural diversity
Embracing cultural diversity
•
Embracing change
Embracing change
N.B: There is no application, processing or other
fee at any stage of the application process. UNFPA does not solicit or screen
for information in respect of HIV or AIDS and does not discriminate on the
basis of HIV/AIDS status.
fee at any stage of the application process. UNFPA does not solicit or screen
for information in respect of HIV or AIDS and does not discriminate on the
basis of HIV/AIDS status.
How to Apply:
All interested applicants who wish to join the United Nations
Population Fund (UNFPA) in the aforementioned capacity are encouraged to click
on the link below and follow the application instructions after reviewing the
job details.
Population Fund (UNFPA) in the aforementioned capacity are encouraged to click
on the link below and follow the application instructions after reviewing the
job details.
Deadline: 26th March 2018
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