Transport Officer NGO Jobs – Mercy Corps

Job Title:     Transport Officer
Organization: Mercy Corps
Duty Station:  Uganda
About US:
Mercy Corps is an international non-profit organization which
implements high-quality, analytical development programmes in very difficult
places. Mercy Corps has been operating in Uganda since 2006. It has and
continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps
is taking a community-led, market driven approach to address poverty and food
insecurity needs through interventions that get to the root causes and
contributing factors of economic vulnerability. Donors include the United
States Agency for International Development (USAID), DFID, Mastercard
Foundation, WALMART Foundation, Coca Cola Africa Foundation, US Depart of State
(DOS) /PEPFAR, ECHO and Nike Foundation.
Job Summary: The Transport
Officer will work within the Operations department, committed to provide
reliable and compliant support to program activities in order to achieve
efficient service to program beneficiaries. The Transport Officer will provide
safe, transport services for MC program and support staff in the described Area
of Responsibility (AOR). Through enforcing the established Mercy Corps Fleet
Management Policy Guidelines the Transport Officer will adhere to all traffic
and MC safety rules and follow the transport guidelines required by the MC
transport department. In addition to these duties the Transport Officer manages
the safety of all assigned vehicles and keeps proper records of vehicle related
Key Duties and Responsibilities:
Transport Management:
  • General management of agency vehicles in
    co-operation with the Operations Director.
  • Ensure that all vehicles are safe and
  • Ensure that all vehicles have proper
    on-board vehicle documentation.
  • Maintain administrative vehicle files for
    each vehicle.
  • Continuous tracking of vehicle log-sheets;
    responsible for monthly compilation and submission of log-sheets.
  • Schedule vehicle use to meet programmatic
    and operational needs.
  • Ensure trip tickets are used by program
    staff and approved by necessary persons.
  • Maintain vehicle movement board daily.
  • Oversee and ensure proper use of the
  • Oversee fuel consumption purchase and
    tracking including coordination with gas station(s)
  • Organize cleaning of vehicles.
  • Organize regular service schedules for
    vehicles. Maintain service schedule files.
  • Ensure major repairs are done in a timely
  • Track vehicle expenses in accordance with
    the respective procurement policy.
  • File Monthly Vehicle Consumables sheet for
    each vehicle separately.
  • Order and maintain stock of spare parts
    and consumables.
  • Manage drivers’ leave schedules ensuring
    smooth operation of the fleet.
  • Coordinate with Human Resources to ensure
    proper tracking of drivers’ HR files.
  • Ensure drivers are licensed and trained.
  • Participate in hiring and disciplinary
    measures for drivers.
  • Coordinate with communications department
    to ensure regular vehicle communications.
  • Ensure security measures for vehicles such
    as parking, storage of keys, emergency supplies, etc.
  • Work in close coordination with Security,
    organize levies as needed for field trips.
  • Ensure that security incident reports are
    completed and filed (if related to vehicles).
  • Ensure that accident reports are completed
    and filed.
  • Responsible for oversight of vehicle
    rentals including tracking of leases and payments.
Asset Management:
  • Act as Asset Controller for MC Uganda
  • Maintenance a computerized asset database
    of all assets belonging to Mercy Corps Uganda program (includes
    coordination with finance department).
  • Assist with implementation of asset
    tracking system including use of asset tags, movement of assets and upkeep
    of an asset register.
  • Making of asset MC System as it could be
    centralized through main office Kampala.
  • All other activities as assigned to ensure
    the smooth logistics operation;
  • Conduct himself/herself both
    professionally and personally in such a manner as to bring credit to Mercy
    Corps and to not jeopardize its humanitarian mission in Uganda.

Qualifications, Skills and Experience: 
  • The ideal candidate for the Mercy Corps Transport
    Officer job placement should hold a Bachelor’s degree in a relevant field
  • A minimum of three years experience in
    vehicle fleet management preferred
  • Computer literate; strong MS-Excel and MS
    Word skills
  • Good spoken and written English
  • Valid drivers’ license and extensive
    driving experience with a clean record
  • Thorough technical knowledge of Toyota
    Land Cruiser and Toyota Hilux vehicles
  • Conscientious with an excellent sense of
  • Excellent organizational skills
  • Ability to work simultaneously on multiple
  • Willingness and ability to work
    effectively with a wide variety of people
  • Ability to work as part of a team and
    coordinate with project personnel
How to Apply:
All suitably qualified and interested candidates should send their
E-mail applications including a cover letter clearly stating the salary requirements,
updated CV (with three professional referees), and copies of academic
qualifications/certificates addressed to the Senior HR and Legal Manager, Mercy
Corps Uganda to:
Deadline:  15th March 2018
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