Senior Procurement Officer NGO Jobs – InterAid Uganda Limited (IAU)

Job Title:        Senior Procurement Officer
Organization: InterAid
Uganda Limited (IAU)
Duty Station: Kampala,
Reports to: Executive
About US:
InterAid Uganda Limited (IAU)
is a non-governmental humanitarian national organization established in 1988,
and duly registered with the NGO Board and NGO Forum. IAU is actively involved
in programs geared towards the protection and improvement of lives of
disadvantaged people living in urban and rural areas in Uganda and in the Great
Lakes Region. InterAid Uganda is focused on its thematic areas of Rights
Protection, Education, Livelihood & Food Security, Health (HIV&AIDS;
Malaria; Maternal and Reproductive Health), Water, Sanitation & Hygiene
(WASH), Environment and Disaster Management and good Management and Governance
Job Summary: The Senior
Procurement Officer will ensure value and timeliness of the organisations
procurements in line with the approved procurement policies and procedures.
Key Duties and Responsibilities:
Strategic direction: Enhance
judicious procurement and disposal process in accordance with InterAid Uganda
Procurement Policy.
Stakeholder Management:
Manage and maintain good supplier relationship.
Customer satisfaction internally and externally
through ensuring effective and efficient procurement processes.
Respect all memorandum of Understanding, procurement
agreements and agreements with funders/donors r
Creation of a single point of Purchase Order
dispatch to Vendors and  document
Pre-POP Audit
Manage relationship between Accounts & procurement
Procurement Process and
Disposal Management:
of Goods And Services
Develop and 
implement a  procurement
strategy   for the organisation  to ensure that  goods and services are purchased at the most
competitive prices and are of  the
required qualities
Initiate the development and implementation of
procurement po
licies and
procedures and strategies to ensure the standardisation and transparency of the
procurement function 
Supervise the functioning of the procurement section
as per the procurement policies
Procurement Reporting
Ensure that procurement policies, procedures, and
action plans and ensure they are followed across the organization.
Participate as a member on the Procurement
Committee, attend meetings and provide technical advice to the Committee
Procurement Administration
Plan, prioritize, assign, supervise and review work
of staff in need to purchase including technical and specialized procurement of
supplies, equipment and services.
Prepares a consolidated work plan in line with the
approved budget o
f the
Reviews, and analyzes purchase requisitions
Advises department officials concerning supply
Responsible for departmental administrative issues
such as maintaining/revising policies and procedures and purchasing module,
subcontract plan utilization.
Disposal of Assets
Manage the organisation’s assets that are ready for
To ensure effective management of the asset disposal
process at its cost effectiveness
Tender Process management
Implement the framework for preparation of Bidding Documents and
Request for Proposals in accordance with procurement procedures.
Oversee the implementation of the bidding processes
for goods, works and Services in accordance with standard Tender procedures of
the procurement p
Develop guidelines and frameworks for bid evaluation
and selection process using the Technical & Commercial Evaluation.
Conducts pre-bid meetings with interested vendors
and user departments to ensure complete understanding of bid requirements,
scope of work, and responsibilities
Participate in contract negotiations
Prepares addendums following pre-bid to clarify,
make additions, deletions to quotations/proposals
Serve on evaluation and tender committees as
Resolves problems and protests concerning bid solicitations, contract awards or contract
performance as the need arises.
Risk Management
Continuously assess risks inherent in the
procurement process
Develop mitigation measures to curb the risk
inherent in the procurement process.
Review the effectiveness of the mitigation measures
on a continuous basis
Monitor the implementation of contracts.
Ensure procurement policy and process compliance.

Qualifications, Skills and Experience:
ideal candidate for the InterAid Uganda Limited (IAU) Senior Procurement
Officer job opportunity should preferably hold a
Bachelor’s degree in Procurement &
Supply Chain Management, Commerce, Business Administration or related course
from a recognized institution
Full or Part Professional qualification with CIPS
Five years
of experience in a similar role
Ability to operate under minimum supervision
Ability to work extra hours
Excellent interpersonal skills
Excellent communication skills
High integrity
Customer care skills
Good analytical skills
Computer literate
Negotiation skills
Good team player
How to Apply:
All suitably qualified and
interested candidates should send their cover letters, updated CVs and photo
copies of their professional qualifications including three referees via E-mail
to both and
addressed to:
The Executive Director,
InterAid Uganda,
Plot 1102 Block 8, Kabala
Anjagala Road,
P.O. Box 737 Kampala, Uganda.
Deadline: 14th March 2018 by 5:00 PM
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