Job Title: Senior Procurement Officer
Organization: InterAid
Uganda Limited (IAU)
Uganda Limited (IAU)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Executive
Director
Director
About US:
InterAid Uganda Limited (IAU)
is a non-governmental humanitarian national organization established in 1988,
and duly registered with the NGO Board and NGO Forum. IAU is actively involved
in programs geared towards the protection and improvement of lives of
disadvantaged people living in urban and rural areas in Uganda and in the Great
Lakes Region. InterAid Uganda is focused on its thematic areas of Rights
Protection, Education, Livelihood & Food Security, Health (HIV&AIDS;
Malaria; Maternal and Reproductive Health), Water, Sanitation & Hygiene
(WASH), Environment and Disaster Management and good Management and Governance
systems.
is a non-governmental humanitarian national organization established in 1988,
and duly registered with the NGO Board and NGO Forum. IAU is actively involved
in programs geared towards the protection and improvement of lives of
disadvantaged people living in urban and rural areas in Uganda and in the Great
Lakes Region. InterAid Uganda is focused on its thematic areas of Rights
Protection, Education, Livelihood & Food Security, Health (HIV&AIDS;
Malaria; Maternal and Reproductive Health), Water, Sanitation & Hygiene
(WASH), Environment and Disaster Management and good Management and Governance
systems.
Job Summary: The Senior
Procurement Officer will ensure value and timeliness of the organisations
procurements in line with the approved procurement policies and procedures.
Procurement Officer will ensure value and timeliness of the organisations
procurements in line with the approved procurement policies and procedures.
Key Duties and Responsibilities:
Strategic direction: Enhance
judicious procurement and disposal process in accordance with InterAid Uganda
Procurement Policy.
judicious procurement and disposal process in accordance with InterAid Uganda
Procurement Policy.
Stakeholder Management:
•
Manage and maintain good supplier relationship.
Manage and maintain good supplier relationship.
•
Customer satisfaction internally and externally
through ensuring effective and efficient procurement processes.
Customer satisfaction internally and externally
through ensuring effective and efficient procurement processes.
•
Respect all memorandum of Understanding, procurement
agreements and agreements with funders/donors requirements
Respect all memorandum of Understanding, procurement
agreements and agreements with funders/donors requirements
•
Creation of a single point of Purchase Order
dispatch to Vendors and document
tracking
Creation of a single point of Purchase Order
dispatch to Vendors and document
tracking
•
Pre-POP Audit
Pre-POP Audit
•
Manage relationship between Accounts & procurement
section
Manage relationship between Accounts & procurement
section
Procurement Process and
Disposal Management:
Disposal Management:
•
Procurement
of Goods And Services
Procurement
of Goods And Services
•
Develop and
implement a procurement
strategy for the organisation to ensure that goods and services are purchased at the most
competitive prices and are of the
required qualities
Develop and
implement a procurement
strategy for the organisation to ensure that goods and services are purchased at the most
competitive prices and are of the
required qualities
•
Initiate the development and implementation of
procurement policies and
procedures and strategies to ensure the standardisation and transparency of the
procurement function
Initiate the development and implementation of
procurement policies and
procedures and strategies to ensure the standardisation and transparency of the
procurement function
•
Supervise the functioning of the procurement section
as per the procurement policies
Supervise the functioning of the procurement section
as per the procurement policies
Procurement Reporting
•
Ensure that procurement policies, procedures, and
action plans and ensure they are followed across the organization.
Ensure that procurement policies, procedures, and
action plans and ensure they are followed across the organization.
•
Participate as a member on the Procurement
Committee, attend meetings and provide technical advice to the Committee
members.
Participate as a member on the Procurement
Committee, attend meetings and provide technical advice to the Committee
members.
Procurement Administration
•
Plan, prioritize, assign, supervise and review work
of staff in need to purchase including technical and specialized procurement of
supplies, equipment and services.
Plan, prioritize, assign, supervise and review work
of staff in need to purchase including technical and specialized procurement of
supplies, equipment and services.
•
Prepares a consolidated work plan in line with the
approved budget of the
organization
Prepares a consolidated work plan in line with the
approved budget of the
organization
•
Reviews, and analyzes purchase requisitions
Reviews, and analyzes purchase requisitions
•
Advises department officials concerning supply
requirements
Advises department officials concerning supply
requirements
•
Responsible for departmental administrative issues
such as maintaining/revising policies and procedures and purchasing module, subcontract plan utilization.
Responsible for departmental administrative issues
such as maintaining/revising policies and procedures and purchasing module, subcontract plan utilization.
Disposal of Assets
•
Manage the organisation’s assets that are ready for
disposal.
Manage the organisation’s assets that are ready for
disposal.
•
To ensure effective management of the asset disposal
process at its cost effectiveness
To ensure effective management of the asset disposal
process at its cost effectiveness
Tender Process management
•
Implement the framework for preparation of Bidding Documents and
Request for Proposals in accordance with procurement procedures.
Implement the framework for preparation of Bidding Documents and
Request for Proposals in accordance with procurement procedures.
•
Oversee the implementation of the bidding processes
for goods, works and Services in accordance with standard Tender procedures of
the procurement policy.
Oversee the implementation of the bidding processes
for goods, works and Services in accordance with standard Tender procedures of
the procurement policy.
•
Develop guidelines and frameworks for bid evaluation
and selection process using the Technical & Commercial Evaluation.
Develop guidelines and frameworks for bid evaluation
and selection process using the Technical & Commercial Evaluation.
•
Conducts pre-bid meetings with interested vendors
and user departments to ensure complete understanding of bid requirements, scope of work, and responsibilities
Conducts pre-bid meetings with interested vendors
and user departments to ensure complete understanding of bid requirements, scope of work, and responsibilities
•
Participate in contract negotiations
Participate in contract negotiations
•
Prepares addendums following pre-bid to clarify,
make additions, deletions to quotations/proposals
Prepares addendums following pre-bid to clarify,
make additions, deletions to quotations/proposals
•
Serve on evaluation and tender committees as
required
Serve on evaluation and tender committees as
required
•
Resolves problems and protests concerning bid solicitations, contract awards or contract
performance as the need arises.
Resolves problems and protests concerning bid solicitations, contract awards or contract
performance as the need arises.
Risk Management
•
Continuously assess risks inherent in the
procurement process
Continuously assess risks inherent in the
procurement process
•
Develop mitigation measures to curb the risk
inherent in the procurement process.
Develop mitigation measures to curb the risk
inherent in the procurement process.
•
Review the effectiveness of the mitigation measures
on a continuous basis
Review the effectiveness of the mitigation measures
on a continuous basis
Compliance
•
Monitor the implementation of contracts.
Monitor the implementation of contracts.
•
Ensure procurement policy and process compliance.
Ensure procurement policy and process compliance.
Qualifications, Skills and Experience:
•
The
ideal candidate for the InterAid Uganda Limited (IAU) Senior Procurement
Officer job opportunity should preferably hold a Bachelor’s degree in Procurement &
Supply Chain Management, Commerce, Business Administration or related course
from a recognized institution
The
ideal candidate for the InterAid Uganda Limited (IAU) Senior Procurement
Officer job opportunity should preferably hold a Bachelor’s degree in Procurement &
Supply Chain Management, Commerce, Business Administration or related course
from a recognized institution
•
Full or Part Professional qualification with CIPS
Full or Part Professional qualification with CIPS
•
Five years
of experience in a similar role
Five years
of experience in a similar role
•
Ability to operate under minimum supervision
Ability to operate under minimum supervision
•
Ability to work extra hours
Ability to work extra hours
•
Excellent interpersonal skills
Excellent interpersonal skills
•
Excellent communication skills
Excellent communication skills
•
High integrity
High integrity
•
Customer care skills
Customer care skills
•
Good analytical skills
Good analytical skills
•
Computer literate
Computer literate
•
Negotiation skills
Negotiation skills
•
Good team player
Good team player
How to Apply:
All suitably qualified and
interested candidates should send their cover letters, updated CVs and photo
copies of their professional qualifications including three referees via E-mail
to both [email protected] and [email protected]
addressed to:
interested candidates should send their cover letters, updated CVs and photo
copies of their professional qualifications including three referees via E-mail
to both [email protected] and [email protected]
addressed to:
The Executive Director,
InterAid Uganda,
Plot 1102 Block 8, Kabala
Anjagala Road,
Anjagala Road,
P.O. Box 737 Kampala, Uganda.
Deadline: 14th March 2018 by 5:00 PM
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