Senior Operations Officer International Non-profit Careers – Mercy Corps

Job Title:     Senior Operations Officer
Organization: Mercy Corps
Duty Station:  Uganda
About US:
Mercy Corps is an international non-profit organization which
implements high-quality, analytical development programmes in very difficult
places. Mercy Corps has been operating in Uganda since 2006. It has and
continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps
is taking a community-led, market driven approach to address poverty and food
insecurity needs through interventions that get to the root causes and
contributing factors of economic vulnerability. Donors include the United
States Agency for International Development (USAID), DFID, Mastercard
Foundation, WALMART Foundation, Coca Cola Africa Foundation, US Depart of State
(DOS) /PEPFAR, ECHO and Nike Foundation.
Job Summary: The Senior
Operations Officer is mainly responsible for leading the operations function in
Amudat Office. Ensures to maintain the operation field support function in a
timely manner. The senior operations officer oversees all arrangements and
coordination for program support logistical duties.
Key Duties and Responsibilities:
Project Goods/Commodities Logistics:
  • Oversees all activities associated with
    the delivery and receipt of goods/commodities from internal or external
    vendors to planned destinations in Amudat office in coordination with MC
    staff
  • Plan goods delivery to MC Amudat office or
    Project sites in accordance to the needs, while minimizing cost and taking
    into account any other delay effects
  • Maintain strict adherence to relevant
    donor policies and procedures
  • Negotiating contracts with any service
    providers and suppliers
  • Complete required and customary
    documentation for any goods such as waybills, bills of lading, customs
    declarations etc.
  • Maintain contact with partners (NGO
    partners and others) to ensure smooth coordination of operations
    activities
  • All other activities to ensure the smooth
    and consistent delivery of goods and supplies to offices or distributions
    points.
  • Procurement – Participates in all
    procurement activities to ensure purchasing is done according to Mercy
    Corps procurement policy and completed in a timely manner, including, but
    not limited to:
    • Obtains quotations and pro
      forma invoices from suppliers and vendors as necessary;
    • Prepares Quotation Analysis
      and submits to the relevant supervisors.
    • Completes Goods Received
      Notes for items received from Head office.
    • Maintains current and orderly
      files of all procurement documents processed through the Head office.
    • Maintain the PR linked
      database in computer and ensures the hardcopy files match the database
      softcopy
File Maintenance:
  • All operations files must be clearly
    maintained. These files must always be updated, organized, clearly marked,
    and complete.
  • Pipeline prospectus reports for all
    good/commodities request by MC in for Amudat office or program, produced
    and filed by field office or program.
  • Warehouse reports (including receipts,
    dispatches, internal waybills, and information regarding laborers and
    equipment), produced and filed by month
  • Manuals, documentation, receipts, shipping
    documents, and other critical information such as passwords or programming
    is to be safely kept
  • Copies of goods receiving notes for all
    procured items purchased in Uganda Kampala and transferred to MC Amudat
    field office
Field Asset Management
  • Maintain the asset records for the Amudat
    office and update a centralized Assets inventory of all MC Uganda offices
  • Ensure all the items bought that falls
    under Asset category according to MC Policies are properly registered on
    the Asset Register with all the required information
  • Maintain a softcopy of the Asset Register
    for Amudat
  • Work closely with the field offices on the
    Assets Management, monitor if the register is properly maintained and it
    matches with the centralized softcopy.
  • Every six months review and physically
    crosscheck the Asset Register with the assets to ensure the asset tags are
    available on the assets and update the assets condition – depreciation if
    applicable.
  • Overall responsibility for the MC Uganda
    Operations
  • Conduct himself/herself both
    professionally and personally in such a manner as to bring credit to Mercy
    Corps.
  • Perform other tasks as requested and
    needed by the Mercy Corps Operations in Amudat



Qualifications, Skills and Experience: 
  • The ideal candidate for the Mercy Corps Senior
    Operations Officer job placement should have four years’ experience in
    Logistics and Procurement Management, Business Management, or related
    field (with international NGOs is an asset)
  • Two to three years experience in logistics
    and procurement with strong organizational skills, ability to maintain the
    procurement and logistics filing system, ability to interact effectively
    with international and national personnel, adaptability to unanticipated
    circumstances,
  • Microsoft Office computer skills and
    experience with using email.
  • Proven ability to solve problems
    independently without supervision
  • Ability to communicate in English and any
    Karamojong Language
How to Apply:
All suitably qualified and interested candidates should send their
E-mail applications including a cover letter clearly stating the salary
requirements, updated CV (with three professional referees), and copies of
academic qualifications/certificates addressed to the Senior HR and Legal
Manager, Mercy Corps Uganda to: ug-mcjobs@mercycorps.org
Deadline:  15th March 2018
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