Job Title: International Consultancy to support UNICEF Uganda with UNSDCF…
Senior Operations Officer International Non-profit Careers – Mercy Corps
Job Title: Senior Operations Officer
Organization: Mercy Corps
Duty Station: Uganda
About US:
Mercy Corps is an international non-profit organization which
implements high-quality, analytical development programmes in very difficult
places. Mercy Corps has been operating in Uganda since 2006. It has and
continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps
is taking a community-led, market driven approach to address poverty and food
insecurity needs through interventions that get to the root causes and
contributing factors of economic vulnerability. Donors include the United
States Agency for International Development (USAID), DFID, Mastercard
Foundation, WALMART Foundation, Coca Cola Africa Foundation, US Depart of State
(DOS) /PEPFAR, ECHO and Nike Foundation.
implements high-quality, analytical development programmes in very difficult
places. Mercy Corps has been operating in Uganda since 2006. It has and
continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps
is taking a community-led, market driven approach to address poverty and food
insecurity needs through interventions that get to the root causes and
contributing factors of economic vulnerability. Donors include the United
States Agency for International Development (USAID), DFID, Mastercard
Foundation, WALMART Foundation, Coca Cola Africa Foundation, US Depart of State
(DOS) /PEPFAR, ECHO and Nike Foundation.
Job Summary: The Senior
Operations Officer is mainly responsible for leading the operations function in
Amudat Office. Ensures to maintain the operation field support function in a
timely manner. The senior operations officer oversees all arrangements and
coordination for program support logistical duties.
Operations Officer is mainly responsible for leading the operations function in
Amudat Office. Ensures to maintain the operation field support function in a
timely manner. The senior operations officer oversees all arrangements and
coordination for program support logistical duties.
Key Duties and Responsibilities:
Project Goods/Commodities Logistics:
- Oversees all activities associated with
the delivery and receipt of goods/commodities from internal or external
vendors to planned destinations in Amudat office in coordination with MC
staff - Plan goods delivery to MC Amudat office or
Project sites in accordance to the needs, while minimizing cost and taking
into account any other delay effects - Maintain strict adherence to relevant
donor policies and procedures - Negotiating contracts with any service
providers and suppliers - Complete required and customary
documentation for any goods such as waybills, bills of lading, customs
declarations etc. - Maintain contact with partners (NGO
partners and others) to ensure smooth coordination of operations
activities - All other activities to ensure the smooth
and consistent delivery of goods and supplies to offices or distributions
points. - Procurement – Participates in all
procurement activities to ensure purchasing is done according to Mercy
Corps procurement policy and completed in a timely manner, including, but
not limited to: - Obtains quotations and pro
forma invoices from suppliers and vendors as necessary; - Prepares Quotation Analysis
and submits to the relevant supervisors. - Completes Goods Received
Notes for items received from Head office. - Maintains current and orderly
files of all procurement documents processed through the Head office. - Maintain the PR linked
database in computer and ensures the hardcopy files match the database
softcopy
File Maintenance:
- All operations files must be clearly
maintained. These files must always be updated, organized, clearly marked,
and complete. - Pipeline prospectus reports for all
good/commodities request by MC in for Amudat office or program, produced
and filed by field office or program. - Warehouse reports (including receipts,
dispatches, internal waybills, and information regarding laborers and
equipment), produced and filed by month - Manuals, documentation, receipts, shipping
documents, and other critical information such as passwords or programming
is to be safely kept - Copies of goods receiving notes for all
procured items purchased in Uganda Kampala and transferred to MC Amudat
field office
Field Asset Management
- Maintain the asset records for the Amudat
office and update a centralized Assets inventory of all MC Uganda offices - Ensure all the items bought that falls
under Asset category according to MC Policies are properly registered on
the Asset Register with all the required information - Maintain a softcopy of the Asset Register
for Amudat - Work closely with the field offices on the
Assets Management, monitor if the register is properly maintained and it
matches with the centralized softcopy. - Every six months review and physically
crosscheck the Asset Register with the assets to ensure the asset tags are
available on the assets and update the assets condition – depreciation if
applicable. - Overall responsibility for the MC Uganda
Operations - Conduct himself/herself both
professionally and personally in such a manner as to bring credit to Mercy
Corps. - Perform other tasks as requested and
needed by the Mercy Corps Operations in Amudat
Qualifications, Skills and Experience:
- The ideal candidate for the Mercy Corps Senior
Operations Officer job placement should have four years’ experience in
Logistics and Procurement Management, Business Management, or related
field (with international NGOs is an asset) - Two to three years experience in logistics
and procurement with strong organizational skills, ability to maintain the
procurement and logistics filing system, ability to interact effectively
with international and national personnel, adaptability to unanticipated
circumstances, - Microsoft Office computer skills and
experience with using email. - Proven ability to solve problems
independently without supervision - Ability to communicate in English and any
Karamojong Language
How to Apply:
All suitably qualified and interested candidates should send their
E-mail applications including a cover letter clearly stating the salary
requirements, updated CV (with three professional referees), and copies of
academic qualifications/certificates addressed to the Senior HR and Legal
Manager, Mercy Corps Uganda to: ug-mcjobs@mercycorps.org
E-mail applications including a cover letter clearly stating the salary
requirements, updated CV (with three professional referees), and copies of
academic qualifications/certificates addressed to the Senior HR and Legal
Manager, Mercy Corps Uganda to: ug-mcjobs@mercycorps.org
Deadline: 15th March 2018
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