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Senior Administrative Assistant UN Job Careers – United Nations High Commissioner for Refugees (UNHCR)

Job Title:       Senior Administrative
Assistant
Organisation: United Nations High Commissioner for Refugees
(UNHCR)
Position No.: 10028931
Vacancy Notice: 010/2018
Reports to: Administrative Associate 
Duty Station: Uganda
Post Grade: GL5
About UNHCR:
The Office of the United Nations High Commissioner for Refugees was
established on December 14, 1950 by the United Nations General Assembly.
UNHCR’s mandate under the Statute of the Office of the United Nations High
Commissioner for Refugees is to lead and co-ordinate action for international
protection to refugees; seek permanent solutions for the problems of refugees
and safeguard refugee rights and well-being. UNHCR has an additional mandate
concerning issues of statelessness, as it is given a designated role under
Article 11 of the 1961 Convention on the Reduction of Statelessness.
Job Summary: The Senior Administrative Assistant normally
has no direct supervisory functions though it rests upon the supervisor of the
post to make time specific arrangements subject to a given situation. S/he may
liaise with local suppliers and/or officials and/or Implementing Partners (IPs)
on routine subject matters under the direction of the supervisor.
Key Duties and Responsibilities:  
  • Provide support in
    interpreting and processing of entitlements, issuance of contracts and
    maintenance of various personnel records and files;
  • Attend meetings on
    day-to-day admin matters; administer the movement of UNHCR staff members
    and monitor their attendance records, leave plans, overtime and visa
    requirements.
  • Search office files
    and records relating to a variety of topics for information and reference.
    Select information and records in specified format or on the basis of
    general instructions for use by others in preparing reports,
    correspondence, technical papers, project or programme plans and general
    reference documents;
  • Provide support in the
    requisition of office supplies, equipment and arrange for distribution
    together with the appropriate inventory records;
  • Assist in
    administrative formalities related to travel arrangements and issuance/
    renewal of visas, licences, travel arrangements and other similar
    documents;
  • Draft correspondence
    and reports, as required, on general administrative or specialized tasks
    which may be of a confidential nature within the assigned area of
    responsibility; Type correspondence, documents and reports, some of which
    may be highly confidential;
  • Arrange appointments
    and maintain supervisor’s calendar, receive visitors, place and screen
    telephone calls and answer queries with discretion; Keep lists of names,
    addresses and telephone numbers of ministers, government officials and
    members of the diplomatic corps;
  • Provide support in the
    management to organise and run UNHCR Office and Residential (wherever
    applicable) compounds;
  • Facilitate various
    official missions of UNHCR staff and other persons of concern to UNHCR;
  • Prepare attestations
    and certificates required by the staff members for signature of senior
    officer;
  • Assist in processing
    MIP and various other claims by UNHCR staff and other clients of UNHCR
  • Perform any other
    responsibilities/functions deemed necessary or as delegated by the Head of
    the office and/or Supervisor in order to meet the level of the services in
    the organization



Qualifications, Skills and Experience:
  • The ideal candidate
    for the United Nations UNHCR Senior Administrative Assistant job vacancy
    should have completed secondary education or equivalent technical or
    commercial school with certificate/training in Business Administration,
    Finance, Office Management, Human Resources or other related field.
  • At least five years of
    job experience relevant to the function;
  • Good computer skills
    (MS office and People Soft applications).
  • Working knowledge in
    UNHCR Admin and financial rules, procedures and processes;
  • Knowledge and working
    experience of MSRP (Peoplesoft);
  • Completion of UNHCR
    learning programmes or specific training relevant to functions of the
    position.
  • Knowledge of another
    relevant UN languages.
  • Fluency in English and
    knowledge of local language.
How to Apply:
All interested Ugandan nationals who wish to join the United Nations
High Commissioner for Refugees (UNHCR) in the aforementioned capacity are
encouraged to click on the link below and follow the application instructions
after reviewing the job details.
Deadline: 12th March 2018
For more of the latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

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