Job Title: Records Officer
Organization: InterAid
Uganda Limited (IAU)
Uganda Limited (IAU)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Senior
Operations Officer
Operations Officer
About US:
InterAid Uganda Limited (IAU)
is a non-governmental humanitarian national organization established in 1988,
and duly registered with the NGO Board and NGO Forum. IAU is actively involved
in programs geared towards the protection and improvement of lives of
disadvantaged people living in urban and rural areas in Uganda and in the Great
Lakes Region. InterAid Uganda is focused on its thematic areas of Rights
Protection, Education, Livelihood & Food Security, Health (HIV&AIDS;
Malaria; Maternal and Reproductive Health), Water, Sanitation & Hygiene
(WASH), Environment and Disaster Management and good Management and Governance
systems.
is a non-governmental humanitarian national organization established in 1988,
and duly registered with the NGO Board and NGO Forum. IAU is actively involved
in programs geared towards the protection and improvement of lives of
disadvantaged people living in urban and rural areas in Uganda and in the Great
Lakes Region. InterAid Uganda is focused on its thematic areas of Rights
Protection, Education, Livelihood & Food Security, Health (HIV&AIDS;
Malaria; Maternal and Reproductive Health), Water, Sanitation & Hygiene
(WASH), Environment and Disaster Management and good Management and Governance
systems.
Job Summary: The Records
Officer will provide an efficient, effective and reliable filing system that is
cost effective and time saving.
Officer will provide an efficient, effective and reliable filing system that is
cost effective and time saving.
Key Duties and Responsibilities:
Process Management:
•
Maintaining
a register book on refugees/asylum seeker files/records.
Maintaining
a register book on refugees/asylum seeker files/records.
•
Registering
and opening new files for all clients.
Registering
and opening new files for all clients.
•
Labelling
of all files and label each file cabinet for easy access.
Labelling
of all files and label each file cabinet for easy access.
•
Maintaining
a file movement book to easily trace outgoing files and know at all times where
each file is.
Maintaining
a file movement book to easily trace outgoing files and know at all times where
each file is.
•
Ensure
that all documents are filed on proper files and neatly organized
chronologically.
Ensure
that all documents are filed on proper files and neatly organized
chronologically.
•
Ensure
that files are properly handled and managed to avoid wear and tear.
Ensure
that files are properly handled and managed to avoid wear and tear.
•
Maintaining
file records and data in the system.
Maintaining
file records and data in the system.
•
Compiling
weekly, monthly, quarterly, half year and annual reports and ensure timely
submission to the Supervisor.
Compiling
weekly, monthly, quarterly, half year and annual reports and ensure timely
submission to the Supervisor.
•
Ensure
security of the records from anything that may cause damage.
Ensure
security of the records from anything that may cause damage.
•
Carryout
any other duties assigned from time to time by the supervisor in line with the
job
Carryout
any other duties assigned from time to time by the supervisor in line with the
job
Support To Staff
•
Provide
advice to staff in line with section related procedures and any information
relating to records
Provide
advice to staff in line with section related procedures and any information
relating to records
•
Mentor
and coach staff in the records department as per job requirements.
Mentor
and coach staff in the records department as per job requirements.
Risk Management: Identifying, assessing and developing
strategies to mitigate against risks that may happen on the records that may
cause loss of information.
strategies to mitigate against risks that may happen on the records that may
cause loss of information.
Compliance:
•
Ensure
compliance to policies and procedures relating to the management of records.
Ensure
compliance to policies and procedures relating to the management of records.
•
Maintain
high level of confidentiality.
Maintain
high level of confidentiality.
Qualifications, Skills and Experience:
•
The
ideal candidate for the InterAid Uganda Limited (IAU) Records Officer job
opportunity should preferably hold a Bachelor’s degree in Secretarial Studies,
Records and Archives Management, Office and information Management or any other related course.
The
ideal candidate for the InterAid Uganda Limited (IAU) Records Officer job
opportunity should preferably hold a Bachelor’s degree in Secretarial Studies,
Records and Archives Management, Office and information Management or any other related course.
•
At least three years of relevant work experience in
a similar role.
At least three years of relevant work experience in
a similar role.
•
Good knowledge of information security.
Good knowledge of information security.
•
Good knowledge in filing and retrieving of documents
Good knowledge in filing and retrieving of documents
•
Excellent interpersonal skills.
Excellent interpersonal skills.
•
Good report writing skills
Good report writing skills
How to Apply:
All suitably qualified and
interested candidates should send their cover letters, updated CVs and photo
copies of their professional qualifications including three referees via E-mail
to both [email protected] and [email protected]
addressed to:
interested candidates should send their cover letters, updated CVs and photo
copies of their professional qualifications including three referees via E-mail
to both [email protected] and [email protected]
addressed to:
The Executive Director,
InterAid Uganda,
Plot 1102 Block 8, Kabala
Anjagala Road,
Anjagala Road,
P.O. Box 737 Kampala, Uganda.
Deadline: 14th March 2018 by 5:00 PM
For more of the latest jobs,
please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline
please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline