Records Officer NGO Job Opportunities – InterAid Uganda Limited (IAU)

Job Title:        Records Officer
Organization: InterAid
Uganda Limited (IAU)
Duty Station: Kampala,
Reports to: Senior
Operations Officer
About US:
InterAid Uganda Limited (IAU)
is a non-governmental humanitarian national organization established in 1988,
and duly registered with the NGO Board and NGO Forum. IAU is actively involved
in programs geared towards the protection and improvement of lives of
disadvantaged people living in urban and rural areas in Uganda and in the Great
Lakes Region. InterAid Uganda is focused on its thematic areas of Rights
Protection, Education, Livelihood & Food Security, Health (HIV&AIDS;
Malaria; Maternal and Reproductive Health), Water, Sanitation & Hygiene
(WASH), Environment and Disaster Management and good Management and Governance
Job Summary: The Records
Officer will provide an efficient, effective and reliable filing system that is
cost effective and time saving.
Key Duties and Responsibilities:
Process Management:
a register book on refugees/asylum seeker files/records.
and opening new files for all clients.
of all files and label each file cabinet for easy access.
a file movement book to easily trace outgoing files and know at all times where
each file is.
that all documents are filed on proper files and neatly organized
that files are properly handled and managed to avoid wear and tear.
file records and data in the system.
weekly, monthly, quarterly, half year and annual reports and ensure timely
submission to the Supervisor.
security of the records from anything that may cause damage.
any other duties assigned from time to time by the supervisor in line with the
Support To Staff
advice to staff in line with section related procedures and any information
relating to records
and coach staff in the records department as per job requirements.
Risk Management: Identifying, assessing and developing
strategies to mitigate against risks that may happen on the records that may
cause loss of information.
compliance to policies and procedures relating to the management of records.
high level of confidentiality.

Qualifications, Skills and Experience:
ideal candidate for the InterAid Uganda Limited (IAU) Records Officer job
opportunity should preferably hold a
Bachelor’s degree in Secretarial Studies,
Records and Archives Management, Office and information Management or any
other related course.
At least three years of relevant work experience in
a similar role.
Good knowledge of information security.
Good knowledge in filing and retrieving of documents
Excellent interpersonal skills.
Good report writing skills
How to Apply:
All suitably qualified and
interested candidates should send their cover letters, updated CVs and photo
copies of their professional qualifications including three referees via E-mail
to both recruitment@interaiduganda.org and iaurecruitment@interaiduganda.org
addressed to:
The Executive Director,
InterAid Uganda,
Plot 1102 Block 8, Kabala
Anjagala Road,
P.O. Box 737 Kampala, Uganda.
Deadline: 14th March 2018 by 5:00 PM
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please visit 
http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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