Project Coordinator –ATWATSAN Project Non-profit Jobs – Plan International

Organisation: Plan International
Duty Station:  Uganda
Reports to: National Program Manager -WASH
About US:
Plan International was founded over 75 years ago and is one of the
oldest and largest children’s development organizations (non-profit / INGOs) in
the world. We work in 50 developing countries across Africa, Asia and the
Americas to promote child rights and lift millions of children out of poverty.
Plan’s vision is of a world in which all children realize their full potential
in societies that respect people’s rights and dignity. Plan is independent,
with no religious, political or governmental affiliations.
Job Summary: The Project
Coordinator –ATWATSAN Project- WASH project has the responsibility for the
successful initiation and set up, planning and design, implementation,
monitoring, controlling and closure and transition of the Sustainable
development Goals WASH project at district level. The PC delivers the project
results in the context of time, budget, quality, scope, risk and in accordance
with Plan International’s values and behaviours, including gender
transformatory outcomes.  The Alternative
Approaches and Tools for Improved Water Supply and Sanitation for Towns in
Northern Uganda (ATWATSAN)  is a
4years  project  that will be implemented by a spectrum of
partners including Vitens Evides International, VEI The Netherlands
(private),UNESCO IHE, Institute for Water Education, Delft, TheNetherlands
(knowledge institute), Plan International Uganda (NGO),Kagga and Partners,
Uganda (private),  Davis and Shirtliff,
Uganda (private)& Ministry of Water and Environment, Uganda (Public). 
Key Duties and
Responsibilities:  
Project Set Up and Project Planning
  • Defines the scope of the project in
    collaboration with senior management.
  • Develops a comprehensive and detailed
    implementation plan which identifies and sequences the activities needed
    to successfully complete the project.
  • Determines the resources (time, money,
    equipment, etc.) required to complete the project
  • Develops a schedule for project completion
    that effectively allocates the resources to the activities.
  • Reviews the project schedule with senior
    management and all other staff that will be affected by the project
    activities; revise the schedule as required.
  • Launches the project and define key
    communication mechanisms with the different stakeholders.
  • Determines the objectives and measures
    upon which the project will be evaluated at its completion
Staff Management
  • In consultation with the National
    Programme Manager (NPM), recruit, interview and select volunteers with
    appropriate skills for the project activities.
  • Manages project volunteers according to
    the established policies and practices of the organisation.
  • Initiates and manages the process of
    contracting qualified consultants to work on the project as appropriate.
Project Implementation
  • Executes the project according to the
    project plan.
  • Liaises with the MER team to develop forms
    and records to document project activities.
  • Sets up files to ensure that all project
    information is appropriately documented and secured.
  • Monitors the progress of the project and
    make adjustments as necessary to ensure the successful completion of the
    project.
  • Establishes a communication schedule to
    update stakeholders including appropriate staff in the organization on the
    progress of the project,
  • Reviews the quality of the work completed
    with the project team on a regular basis to ensure that it meets the
    project standards.
  • Ensures that the Programme Quality Policy
    and Procedures are followed in his/her project.
  • Ensures gender equality related action
    plans are planned, implemented with clear gender transformatory outcomes.
Partnership Management
  • Manages the partners implementing the
    project activities following the Partnership Framework and Guidelines.
  • Responsible for proper capacity assessment
    of all partners.
  • Responsible for all legal documentation is
    in place before bringing partners on board.
  • Supports their capacity building process
    and manage relationship building.
  • Ensures that the partners follow all the
    requirements stipulated by the donor.
Project Monitoring and Evaluation and Control
  • Measures the project progress and identify
    appropriate corrective action in situation where the project’s performance
    deviates significantly from the plan.
  • Writes high quality reports to donors
    following the donor compliance guidelines.
  • Follows the communication protocols with
    donors and the Resource Mobilization team and provide information as
    outlined in funding agreements.
  • Monitors all budgeted project expenditures
    and cash flow projections and report actual cash flow and variance to
    senior management on a regular basis.
  • Manages all project funds according to
    established accounting policies and procedures, ensuring value for money
    and strong accountability.
  • Ensures that all financial records for the
    project are up to date.
  • With support from Finance Department,
    prepare financial reports and supporting documentation for funders as
    outlined in funding agreements. Ensures consistency between narrative and
    financial reports.
  • Ensure that the project deliverables are
    on time, within budget and at the required level of quality.
  • Evaluates the outcomes of the project as
    established during the planning phase.
  • Optimise the use of the SAP system to
    manage project outputs, budget, and expenditure and project closure.
  • Manages project risks, ensuring they are
    effectively tracked and reported. Manages audit process and follow up
    audit action list.
Advocacy, Influencing and Visibility
  • Represents Plan International at district
    to implement the advocacy activities as stated in the project.
  • Supports with technical documentation of
    evidences from the project and write stories of change when required.
  • Ensures close technical and operational
    collaboration and coordination with Government Agencies &  WASH Net works
  • Responsible for aligning the project with
    the Advocacy Strategy and the SDG influencing plan.
End of Project Transition and Project Integration
  • Implements all the transition activities
    to ensure proper closure of the project (lessons learned, financial and
    contractual closure activities, etc.)
  • Promotes full integration of the project
    with other initiatives implemented in the same location in close
    coordination with the Programme Unit Manager.
  • Participates and provide valuable input
    into the technical network meetings.
  • Supports the Resource Mobilisation Unit
    and the National Programme Manager in developing proposals that may
    facilitate the continuity of the project.
Additional Responsibilities:
  • Child Protection Policy Responsibilities
    (mandatory for all staff)
  • Adheres to the Child Protection Policy,
    Code of Conduct and reporting any CPP issues. 
  • Responsible for the implementation of the
    CPP standards as they apply to area of responsibility plus the development
    of actions to address identified gaps and monitoring their effectiveness.
  • Ensures that all Plan International
    partners, visitors and associates in his/her area of responsibility are
    provided with, are made aware off and have signed and returned a copy of
    the child protection policy. Inform the partners, visitors and associates
    that they must comply with the policy in all contacts and communications
    with children during their visit.
  • Ensures that Plan International’s global
    policies for Child Protection (CPP) and Gender Equality and Inclusion
    (GEI) are fully embedded in accordance with the principles and
    requirements of the policy including relevant Implementation Standards and
    Guidelines as applicable to their area of responsibility. This includes,
    but is not limited to, ensuring staff and associates are aware of and
    understand their responsibilities under these policies and Plan
    International’s Code of Conduct, their relevance to their area of work,
    and that concerns are reported and managed in accordance with the appropriate
    procedures.
Sponsorship Commitments Responsibilities
  • Designs and supports implementation of
    programmes that are aligned with the Sponsorship Commitments, ensuring
    that the interventions benefit Sponsored Children.



Qualifications, Skills and Experience:
  • The applicant for the Plan International Project
    Coordinator –ATWATSAN Project- WASH project job opportunity must hold a
    degree (preferred) in Engineering, Social Sciences, Public Health,
    Environment or its equivalent, with professional training on WASH
    programming.
  • At least 3 years of managerial or technical
    advisory experience in the design, implementation and evaluation of WASH
    programmes, including donor compliance.
  • Knowledge of environment and current
    effective practices of WASH in Uganda, including existing networks, CSOs
    and government stakeholders
  • Knowledgeable of key sanitation
    approaches  including CLTS
  • Excellent project management and team
    leadership skills
  • Demonstrated skills and experience in
    report writing, donor compliance and budget management.
  • Identification and synthesis of best
    practices and lessons learned directly linked to grant implementation,
    promote knowledge management, document best practices and lessons learned
    from project implementation, and facilitate dissemination in appropriate
    format to relevant stakeholders.
  • Extended experience in implementing
    project through partners, with skills in capacity building and civil
    society strengthening.
  • Influencing and skills in working with
    advocacy networks at national and district level.
  • Knowledge and dynamic in working with
    vulnerable young girls and boys.
  • Promotes high performance among project
    staff and provides vision and direction.
  • Establishes effective partnerships with
    external organisations.
  • Coaches project staff and leads others.
  • Excellent communication (verbal and
    written) and interpersonal skills, with ability to work with people from
    diverse cultures
  • Proven computer skills and knowledge of
    Microsoft software including MS Word processing, Power point presentation,
    Excel spreadsheets, e-mail and web based research.
  • Experience of gender mainstreaming gender
    equality and inclusion in WASH  
Desirable
Skills/Competencies
  • Communicates Effectively: Speak, listen
    and write in a clear, thorough and timely manner using appropriate and
    effective communication tools and techniques. Strong verbal communication
    skills, including networking, negotiating ability and influencing others.
  • Creativity/Innovation: Develop new and
    unique ways to improve operations of the organization and to create new
    opportunities.
  • Lead: Positively influence others to
    achieve results that are in the best interest of the organization.
  • Make Decisions: Assess situations to
    determine the importance, urgency and risks, and make clear decisions
    which are timely and in the best interests of the organization.
  • Organise: Set priorities, develop a work
    schedule, monitor progress towards goals, and track
    details/data/information/activities.
  • Plan: Determine strategies to move the
    organisation forward, set goals, create and implement actions plans, and
    evaluate the process and results.
  • Solve Problems: Assess problem situations
    to identify causes, gather and process relevant information, generate
    possible solutions, and make recommendations and/or resolve the problem.
  • Excellent interpersonal skills and the
    ability to work with people from diverse cultures, ability to lead and
    motivate people to work in teams
  • Good understanding and ability to use
    participatory approaches for involvement of stakeholders and creating
    program ownership.
  • Excellent skills of working with children,
    facilitating child participation and gender equality
How to Apply:
All suitably qualified candidates should send their letters of
application, together with updated CVs, contact telephone numbers, copies of relevant
certificates, names and contact details of three references plus salary history
and send to:
The Country Human Resources and Organizational Development Manager,
Plan Uganda
Email to: uganda.recruitment@plan-international.org
Deadline: 30th March 2018
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