Programme Manager Non-profit Careers – Action Africa Help International (AAH)

Job Title:         Programme Manager
Organisation: Action Africa Help International (AAH)
Duty Station: Kampala,
Uganda
Reports to: Country Director
About US:
In 1996, Action Africa Help International (AAIN) became Aktion Africa
Hilfe e. V (AAH) and was registered in Munich, Germany from where our founders
in 2003 moved the organisation’s headquarters to Kenya. AAH-I now works with
refugees, host communities and other marginalized and vulnerable groups in
Kenya, Uganda, Somalia and South Sudan, where it operates across a range of
sectors that seek to bridge relief to development.
Job Summary: The Programme
Manager is responsible for working with HQ and Country Team to develop high
quality concept notes and project proposals and ensuring projects are
implemented to the highest standard and are achieving the desired outcomes and
impact. S/he networks with relevant in-country stakeholders and donors and
deputizes for the Country Director, as may be required.
Key Duties and
Responsibilities:  
 As a member of the Country
Senior Management Team
  • Supports
    the development of an organisational culture that reflects our values,
    vision and
    mission
  • Has
    a shared leadersh
    ip accountability for AAH Uganda’s development and
    emergency programming and operations
  • Assists
    the Country Director in the formulation and implementation of the country

    strategic plan.
  • Helps
    design or review and implement a coherent organizational st
    ructure
    that is consistent with organisational practices and appropriate to
    programme needs
  • Helps
    establish, maintain, and improve active and regular working relationships
    with: host
    government authorities, donors, partner agencies,
    including major institutional donors, and local and international NGOs
Oversight of Programme Development and Implementation
  • Has
    delegated responsibility for field delivery of high quality programming in
    line with the
    objectives of the country strategy
  • Coordinates
    overa
    ll resource mobilisation process. This includes: developing
    resource mobilisation strategies/action plans, building strategic
    partnerships for purpose of fundraising;
  • Work
    in close coordination with HQ and in-country Managers, lead the
    development of high
    quality concept notes and proposals for
    submission to donors;
  • Ensures
    programmes are implemented in ways responsive to the communities needs in

    line AAH principles, approaches, values and strategic plan. This includes
    working with government and local NGO-partners to strengthen national
    capacity
  • Ensures
    that the required support to projects is provided promptly, at scale and
    in line
    with the agreed standard operating procedures
  • Ensures
    programme implementation staff are well versed and are effectively
    applying
    organizational policies and practices, which result in
    successful financial and programmatic audit scores.
  • Ensures
    preparation of timely and high quality institutional
    and donor
    reports
Monitoring & Evaluation and Learning
  • Ensure
    all projects have M&E frameworks that outline the objectives, inputs,
    outputs and
    outcomes of the intended projects and the indicators
    that will be used to measure all these.
  • Assist
    the Proj
    ect Managers to track and manage project milestones and
    deliverables, ensuring that goals are met and deliverables are provided on
    time. Identify and resolving when activities have stalled and work with
    project teams to resolve bottlenecks
  • Lead
    quarterly
    Programme Management Team (PMT) review sessions and
    ensure all Projects are holding monthly PMT reviews. Follow up and support
    implementation of ‘Action Points’ from monthly and quarterly PMTs.
  • Coordinate
    project assessments, studies, and evaluations in
    accordance with
    AAH and donor guidelines.
  • Ensure
    action planning and execution to resolve audit and evaluation findings and
    recommendations in a conclusive and timely manner.
  • Promote
    learning by ensuring information that is gathered during the project
    implementation
    is used for accountability and to inform future activities, or modify
    implementation approach.
Humanitarian Response Management
  • Strengthens
    country office organisational readiness to respond to emergencies in line
    with
    best humanitarian practice approaches and principles
  • Ensures
    that the country office designs, updates and implements a full set of
    emergency
    preparedness actions, drawing on HQ input and resources
  • Coordinates
    appropriate and timely responses at scale to all emergencie
    s in
    close cooperation with incoming surge teams as may be necessary.
  • Ensures
    that all staff across departments and field offices are familiar with and
    adhere to
    standard operating procedures even during an emergency
    response
  • Work
    in close coordination with the Country Director and sector heads or
    program managers
    maintains consistent and coherent engagement in
    key inter-agency emergency preparedness and response coordination
    mechanisms including the Cluster system.
Communications and Information Management
  • Work
    in close conjunction with the HQ, oversee the communications function at
    the Country Office,
    providing line management support to the short
    term Communications Officer, as and when engaged.
  • Leverage
    communications services to promote
    documentation of best/promising
    practices, success stories and case studies to support resource
    mobilisation, demonstrate impact and promote the image of the
    organization.
  • Ensure
    a streamlined information management system in a manner that information i
    s
    readily accessible and shared.
Staff Safety and Security
  • Work
    with the Area Managers to ensure that minimum operating standards are met
    by
    field teams and that periodic security assessments are carried
    out and reports submitted to the Country Senior Management team on time.
  • Participate
    in security assessments and regular situation analysis.
Staff Management, Mentorship, and Development
  • Ensures
    appropriate staffing within Programs Department/unit including at field
    office
    levels
  • Ensures
    the r
    ecruitment, training, and promotion of staff as appropriate
    and ensure availability of appropriate professional development
    opportunities for staff
  • Manages
    the performance of direct reports through effective use of the Performance

    Management System, including the establishment of clear, measureable
    objectives, ongoing feedback, periodic reviews and fair and unbiased
    evaluations.
Key Result Outcomes:
  • Improved
    quality of project/program proposals
  • Increased
    country office programme portfolio
  • Improved
    networking
  • Improved
    quality of implementation of programs
  • Increased
    staff capacity to implement projects/programs
  • Improved
    quality and timeliness of program reports – both corporate and donor
    related
  • Improved
    audit performance



Qualifications, Skills and
Experience:
  • The
    applicant must hold a Master’s degree in Social Sciences, Development
    Studies, Public Health, Agriculture,
    Entrepreneurship.
  • At
    least eight years of management experience in an NGO or other humanitarian

    environment, including significant field operations experience in running
    both emergency and development programmes, with at least 5 years working
    in primary health care and community-based health programming, or food
    security/livelihoods.
  • A
    very good understanding of the
    three AAH‘s main programme sectors;
    public health, food security/livelihoods and humanitarian emergency.
  • Proven
    ability to design and write competitive project proposals for major
    institutional
    donors.
  • Ability
    to provide strong project M&E support and
    compile/review
    quality donor reports.
  • Experience
    in designing and conducting quantitative and qualitative data collection,

    including, social impact assessment, desk reviews, interviews and field
    work.
  • Substantial
    knowledge and experience of effective f
    inancial and budgetary
    control and supporting projects to stay on course with implementation.
  • Exceptional
    general management and communication skills, including ability to

    communicate effectively with people of varied professional and cultural
    backgrounds.
  • Strong
    strategic and creative thinking. Demonstrated ability to take a strategic
    view across
    a large complex programme
  • Excellent
    communication and negotiation skills
  • Demonstrated
    skills in writing, editing and repor
    ting
  • Good
    knowledge of financial and administrative management
  • Personal
    commitment, drive for results, efficiency and flexibility
  • Proficiency
    in the use of MS Office and analysis software
  • Ability
    to mobilize and influence different audiences and communities
  • Able
    to capacity build and develop others
  • Commitment
    to the organizational vision, mission and values
How to Apply:
All suitably qualified and interested candidates should email
application letter and CV (with 3 referees) addressed to
recruitke@actionafricahelp.org. The email Subject Line must show the job title
of the position applied for. AAH-I is an equal-opportunity employer.
Deadline: 26th March
2018
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