Job Title: Program Assistant
Organization: Tufts University
Funding Source: United States Agency for International
Development (USAID)
Development (USAID)
Duty Station: Uganda
Reports to: Field
Coordinator, KRSU Satellite Office
Coordinator, KRSU Satellite Office
About US:
Tufts University is a private research university located in Medford,
in the U.S. state of Massachusetts. The university is organized into ten
schools, including two undergraduate programs and eight graduate divisions, on
four campuses in Massachusetts and the French Alps. The university emphasizes
active citizenship and public service in all of its disciplines and is known
for its internationalism and study abroad programs.
in the U.S. state of Massachusetts. The university is organized into ten
schools, including two undergraduate programs and eight graduate divisions, on
four campuses in Massachusetts and the French Alps. The university emphasizes
active citizenship and public service in all of its disciplines and is known
for its internationalism and study abroad programs.
About USAID Project:
The Karamoja Resilience Support Unit (KRSU) is a four-year project
funded by USAID/Uganda, & implemented by Tufts University, with the aim of
increasing resilience and economic development in the Karamoja sub-region. The
project works closely with the Karamoja Development Partners Group (KDPG) to
provide reviews, studies and analysis of development and humanitarian programs
in Karamoja, and related policy issues. Our focus is translating evidence into
practice and fostering collaborative learning to strengthen policy environments
and program impacts. KRSU activities investigate emerging trends, best
practices and promising strategies.
funded by USAID/Uganda, & implemented by Tufts University, with the aim of
increasing resilience and economic development in the Karamoja sub-region. The
project works closely with the Karamoja Development Partners Group (KDPG) to
provide reviews, studies and analysis of development and humanitarian programs
in Karamoja, and related policy issues. Our focus is translating evidence into
practice and fostering collaborative learning to strengthen policy environments
and program impacts. KRSU activities investigate emerging trends, best
practices and promising strategies.
Job Summary: The program
assistant is responsible for supporting the field coordinator in the
implementation of KRSU activities in the Karamoja sub region. Responsibilities
include providing support in the daily operations of the office, support field
research, community outreach, schedule meetings and support organization of
special events; participate in relevant meetings in and around Karamoja;
assists in the creation and dissemination of promotional materials; support
field report writing and coordinate consultant schedules.
assistant is responsible for supporting the field coordinator in the
implementation of KRSU activities in the Karamoja sub region. Responsibilities
include providing support in the daily operations of the office, support field
research, community outreach, schedule meetings and support organization of
special events; participate in relevant meetings in and around Karamoja;
assists in the creation and dissemination of promotional materials; support
field report writing and coordinate consultant schedules.
Key Duties and
Responsibilities:
Responsibilities:
Research support:
- Provide operational
support to KRSU’s research, study and assessment missions, including USAID
monitoring missions; to include support to field level logistics, and
organizing stakeholder consultation events for research and assessments; - Assists in developing
field itineraries, setting up meetings and debriefing sessions. - Interagency Coordination:
- With guidance from the
field coordinator, attend adhoc interagency meetings and maintain records
of these meetings
•
Assist the field coordinator in identifying
gaps/opportunities to improve regional and sectoral coordination mechanisms;
Assist the field coordinator in identifying
gaps/opportunities to improve regional and sectoral coordination mechanisms;
Situational analysis:
•
Assist the field coordinator in compiling
quarterly situational analyses on the social, economic and political dynamics
in Karamoja, and in particular, on food and nutrition security situations,
livestock trade, ongoing programming responses, and any major response gaps
that require particular attention by USAID or KDPG.
Assist the field coordinator in compiling
quarterly situational analyses on the social, economic and political dynamics
in Karamoja, and in particular, on food and nutrition security situations,
livestock trade, ongoing programming responses, and any major response gaps
that require particular attention by USAID or KDPG.
Technical support: With guidance from the field coordinator,
compile/update market information on livestock and cereals prices, provide
regular situation updates on food security and on new and up-coming
interventions
compile/update market information on livestock and cereals prices, provide
regular situation updates on food security and on new and up-coming
interventions
Operations & Administration Support:
•
With guidance from Finance & Operations
Manager, the Progam Assistant will perform the following support functions;
With guidance from Finance & Operations
Manager, the Progam Assistant will perform the following support functions;
•
Handle field office administrative functions
(office management .supplies control, office inventory management & ensure
office cleanliness).
Handle field office administrative functions
(office management .supplies control, office inventory management & ensure
office cleanliness).
•
Schedule field weekly travel plans in
consultation with field coordinator
Schedule field weekly travel plans in
consultation with field coordinator
•
Monitor vehicle usage & ensure policies
pertaining to vehicle movement & usage are adhered to by the driver as
provided in vehicle usage policy & compile monthly vehicle usage & fuel
reports.
Monitor vehicle usage & ensure policies
pertaining to vehicle movement & usage are adhered to by the driver as
provided in vehicle usage policy & compile monthly vehicle usage & fuel
reports.
•
Manage funds disbursed/advance to field office,
maintain expense records & provided timely reports for all field expenses
incurred.
Manage funds disbursed/advance to field office,
maintain expense records & provided timely reports for all field expenses
incurred.
Qualifications, Skills and
Experience:
Experience:
- The applicant must
preferably hold a Bachelor’s Degree in a relevant discipline or an
advanced diploma with at least 4 years work experience in similar
responsibilities - A minimum of two years
of related work experience in similar responsibilities - Ability to work on
projects/matters of limited complexity in a support role - Advanced knowledge of
Karamoja region and fluency in NgaKaramojong language is a must
pre-requisite.
NB: Karamojong women are
particularly encouraged to apply.
particularly encouraged to apply.
How to Apply:
All suitably qualified and interested candidates should apply by
emailing a CV and cover letter to [email protected].
The cover letter should be one-page explaining the reasons for interest in the
position and elaborate on qualifications. The cover letter should also provide
contact information for two professional and/or academic references. Only
short-listed candidates will be contacted for an interview. No phone calls
please & any form of canvassing will lead to automatic disqualification.
emailing a CV and cover letter to [email protected].
The cover letter should be one-page explaining the reasons for interest in the
position and elaborate on qualifications. The cover letter should also provide
contact information for two professional and/or academic references. Only
short-listed candidates will be contacted for an interview. No phone calls
please & any form of canvassing will lead to automatic disqualification.
Deadline: 19th March
2018
2018
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