The Ugandan Jobline

• Procurement
  and Stores management.
• Sales
  management.
• Solutions
  development.
• Bid
  management.

• Oversee and support the procurement and stores
  team ensuring that all their activities run as scheduled.
• Work with the procurement officer to control
  spend and build a culture of long-term saving on procurement costs.
• Review and approve costing, quotes and compiled
  weekly requisitions from the procurement team.
• Evaluate suppliers and partners.
• Identify
  and manage business relationships with cost-effective suppliers and
  partners; both local and international to ensure they meet the company’s
  needs.
• Review prepared purchase orders.
• Ensure that stores are well managed and
  maintained and ensure
  continuous improvement of store operations.
• Develop strategies for procuring and storing
  key goods and maintaining stock levels.
• Review and ensure availability of all records
  of purchased goods, stocked good and suppliers’ products and prices.
• Ensure proper management of procurement and stores databases with both soft
  and hard copy files well organized and accessible to management staff.
• Review and make recommendations to the COO on
  how to improve daily operations.
• Prepare and submit relevant procurement and stores reports to the
  COO.

• Oversee and support the sales team ensuring
  that all their activities run as scheduled.
• Develop an in-depth knowledge of the company’s
  solutions and products and utilize it to successfully train and lead sales operations.
• Be the primary point of contact between the sales
  team and other departments.
• Achieve growth and hit sales targets by
  successfully managing the sales team.
• Ensure follow up on requests for quotations for
  sale completion and
  conclusive feedback.
• Identify market changes while being aware of
  new products and competition.
• Train sales staff including support them with
  preparation of sales plans.
• Ensure proper management of sales databases
  with both soft and hard copy files well organized and accessible to
  management staff.
• Prepare and submit relevant sales reports to
  the COO  in a timely fashion

• Identify and interpret customer requirements for solutions and
  services.
• Support the business development team e.g. with
  translating clients and sales requirements into functional and technical
  specifications.
• Develop, review and approve budgets.
• Oversee the creation of solutions and proposals to existing and
  prospective clients and ensure compliance with client requirements while
  highlighting company value proposition.
• Ensure timely submission of proposals.
• Regularly communicate with customers where
  necessary and notifying
  them of any updates.
• Create and review costings and price
  calculations.
• Ensure proper management of solutions databases
  with both soft and hard copy files well organized and accessible to
  management staff.
• Prepare and submit relevant reports to the COO.

• Perform the bid manager role.
• Review potential bids and share feedback with
  the bid director (i.e. the COO) for approval to bid.
• Perform bid planning which includes
  specification analysis, assignment of tasks to an internal bid team with the relevant knowledge,
  designof bid structure e.t.c.
• Coordinate all bid preparation activities;
  working closely with the internal bid team while recommending the bringing
  in of experts when required.
• Liaise with and manage interactions and communications with bid partners.
• Oversee and participate in bid writing and
  editing and submit to the bid director (i.e. the COO) for approval to
  submit.
• Ensure high quality and on-time delivery of bid
  submissions.
• Ensure follow up on bid submissions for conclusive feedback.
• Develop and maintain a database of ‘standard’
  bid responses, documents and templates.
• Identify ways to improve the quality,
  consistency and efficiency of the bid response process.
• Ensure proper management of bid databases with both soft and hard copy files
  well organized and accessible to management staff.
• Prepare and submit relevant bid reports to the
  COO.

• Ensure business is conducted with integrity and
  staff behaviour aligns with company values.
• Work with support departments to ensure smooth
  operations.
• Oversee the development and implementation of
  new processes and procedures for improved operations.
• Utilise project management principles to better
  manage business operations.
• Mentor and coach the sales, procurement and stores team.
• Perform KPI setting and performance evaluations
  for sales, procurement and stores team.
• Participate in recruitment of sales,
  procurement and stores staff.
• Perform other relevant tasks as assigned.

• Education background of at least a Bachelor’s
  degree preferably in Engineering, Information Communication, Networking or
  related technical degree or combination of education and experience.
• Six years of work experience in a relevant role.
• Excellent verbal and written communication
  skills, especially in English grammar, spelling & vocabulary.
• Strong analysis and documentation skills.
• Ability to work under pressure and meet
  challenging deadlines.
• Three years of previous commercial experience in ICT, voice and
  data related services.
• Excellent people management, negotiation and
  networking skills.
• Ability to work with minimal supervision.
• Demonstrated teamwork and customer focused
  service skills.
• Excellent planning and organising skills
• Ability to multi-task, prioritize, and manage
  time effectively.
• Computer literate and proficient in using
  Microsoft Word, Excel, PowerPoint and G-Suite applications.

• Familiarity with CRM software.
• Project management experience.
• Industry qualifications & certifications.
• Bid management experience.
• Bid / proposal writing experience.

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