Job Title: Records & Registry Officer
Organization: Petroleum Authority of Uganda (PAU)
Duty Station: Kampala, Uganda
About US:
The Petroleum Authority of Uganda (PAU) is a statutory body established
under Section 9 of the Petroleum (Exploration, Development and Production) Act
2013, and in line with the National Oil and Gas Policy for Uganda which was
approved in 2008. The PAU’s mandate is to monitor and regulate the exploration,
development and production, together with the refining, gas conversion,
transportation and storage of petroleum in Uganda. This includes ensuring that
petroleum operations in Uganda are carried out in accordance with the relevant
laws, regulations, guidelines, statutes and in line with international best
practice for the petroleum industry.
under Section 9 of the Petroleum (Exploration, Development and Production) Act
2013, and in line with the National Oil and Gas Policy for Uganda which was
approved in 2008. The PAU’s mandate is to monitor and regulate the exploration,
development and production, together with the refining, gas conversion,
transportation and storage of petroleum in Uganda. This includes ensuring that
petroleum operations in Uganda are carried out in accordance with the relevant
laws, regulations, guidelines, statutes and in line with international best
practice for the petroleum industry.
Job Summary: The Records
& Registry Officer will manage the storage and movement of PAU records in
order to facilitate safety, timely and easy access to records in the organization.
& Registry Officer will manage the storage and movement of PAU records in
order to facilitate safety, timely and easy access to records in the organization.
Key Duties and
Responsibilities:
Responsibilities:
- Keenly analyze requests from users for
transfer and determine the status of the records against standards. - Issue out boxes for packing of records
that are to be transferred to the Records Centre. - Receive and Acknowledge receipt of records
from the record users by making reconciliation between the details on the transfer
list and actual records. - Capture records received in the database
and update whenever there is change in movement of that particular record. - Carry out sensitizations and provide hands
on assistance to staff on records management. - Conduct compliance inspections on records
management to enhance adherence to records management standards. - Identify space, prepare location numbers
and paste them on the transferred records. - Update and file the transfer forms in the
respective department box files. - Prepare reports on records received in the
Records Centre and submit to the supervisor. - Analyze user requests for retrieval of
records to determine the nature of records. - Check through Records Centre database/
departmental transfer forms to confirm and retrieve the requested records. - Update the status of borrowed files in the
file tracking database/ register. - Prepare a list of all borrowed records and
submit to the line supervisor for action. - Receive and acknowledge receipt of
borrowed files and reconcile the details in the file tracking database. - Carry out a file census to account for
files in the records center and update their status database. - Prepare and submit reports for the
activities done and submit to the supervisor. - Study transfer forms to determine the
nature of records that need to be weeded out of the Records Centre. - Compile lists of records that are to be
weeded. - Conduct actual weeding of records from the
shelves and pack them in labelled gunny bags and attach the transfer
lists. - Compile lists of records to be disposed
off and submit to the supervisor. - Actively participate in the actual
disposal of records to ensure adherence to procedures and guidelines by
service providers. - Prepare the disposal report and submit to
the line supervisor for review. - Perform any other duties as may be
assigned from time to time.
Qualifications, Skills and
Experience:
Experience:
- The applicant for the Petroleum Authority
of Uganda (PAU) Records & Registry Officer job placement must hold an
honours Bachelor’s degree in either Library & Information Science,
Records & Archives Management or Information & Office Management from
an internationally recognized University / Institution. - At least three (3) years’ working
experience in records & registry management from a reputable organization. - Post Graduate Qualification in Records Management
or related field from an internationally recognized Institution is an
added advantage - Proficiency in Electronic Records
Management - Good Knowledge of Records and Archives
Act, Access to information act (2005), Records - Management processes and procedures,
Electronic transactions Act (2011) and ISO standards. - Excellent written and oral Communication
skills. - Excellent interpersonal skills with the
ability to multi- task. - Demonstrate high level of integrity and confidentiality.
- Excellent analytical skills with close
attention to detail. - Good reporting writing skills.
- Ability to work under pressure with
minimum supervision.
How to Apply:
All suitably qualified and interested candidates are encouraged to
apply online by clicking on the link below.
apply online by clicking on the link below.
Click
Here (Register) -> Proceed to Application
Here (Register) -> Proceed to Application
Deadline: Wednesday, 18th April 2018 by 11:59 pm.
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