Job Title: Administrative Assistant – Community Center
Organization: InterAid
Uganda Limited (IAU)
Uganda Limited (IAU)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Administrative
Officer
Officer
About US:
InterAid Uganda Limited (IAU)
is a non-governmental humanitarian national organization established in 1988,
and duly registered with the NGO Board and NGO Forum. IAU is actively involved
in programs geared towards the protection and improvement of lives of
disadvantaged people living in urban and rural areas in Uganda and in the Great
Lakes Region. InterAid Uganda is focused on its thematic areas of Rights
Protection, Education, Livelihood & Food Security, Health (HIV&AIDS;
Malaria; Maternal and Reproductive Health), Water, Sanitation & Hygiene (WASH),
Environment and Disaster Management and good Management and Governance systems.
is a non-governmental humanitarian national organization established in 1988,
and duly registered with the NGO Board and NGO Forum. IAU is actively involved
in programs geared towards the protection and improvement of lives of
disadvantaged people living in urban and rural areas in Uganda and in the Great
Lakes Region. InterAid Uganda is focused on its thematic areas of Rights
Protection, Education, Livelihood & Food Security, Health (HIV&AIDS;
Malaria; Maternal and Reproductive Health), Water, Sanitation & Hygiene (WASH),
Environment and Disaster Management and good Management and Governance systems.
Job Summary: The Administrative
Assistant- Community Center will mainly coordinate the administrative function
of the community center and ensure adherence with a view of increasing efficiency
and service delivery.
Assistant- Community Center will mainly coordinate the administrative function
of the community center and ensure adherence with a view of increasing efficiency
and service delivery.
Key Duties and Responsibilities:
Strategic Direction
•
Manage/
oversee the receipt, storage, requisition of supplies and materials at the
community center
Manage/
oversee the receipt, storage, requisition of supplies and materials at the
community center
•
In
charge of management and maintenance of the community center
In
charge of management and maintenance of the community center
Process Management:
•
Ensure
that community center office premises are clean and well maintained including
the assets.
Ensure
that community center office premises are clean and well maintained including
the assets.
•
Ensure
that all assets at the community center are in good working condition.
Ensure
that all assets at the community center are in good working condition.
•
Carry
out the periodic reconciliations of assets i.e. monthly, quarterly, semi –
annual and annual at the center
Carry
out the periodic reconciliations of assets i.e. monthly, quarterly, semi –
annual and annual at the center
•
Compile
periodic reports and ensure timely submission to the Supervisor.
Compile
periodic reports and ensure timely submission to the Supervisor.
Records Management.
•
Ensure
the proper records management of all office equipment at the community center
premises.
Ensure
the proper records management of all office equipment at the community center
premises.
•
Ensure
that proper records are maintained at the community center.
Ensure
that proper records are maintained at the community center.
Support to staff & other
Managers: Provide supportive
supervision to the office attendant.
Managers: Provide supportive
supervision to the office attendant.
Risk Management
•
Control
access to the community center and ensure safe custody of all IAU assets as per
the set standards.
Control
access to the community center and ensure safe custody of all IAU assets as per
the set standards.
•
Ensure
safety of assets at the community center.
Ensure
safety of assets at the community center.
Compliance: Ensure that community centre policies and
procedures are complied with and by all staff.
procedures are complied with and by all staff.
Qualifications, Skills and Experience:
•
The
ideal candidate for the InterAid Uganda Limited (IAU) Administrative Assistant-
Community Center job opportunity should preferably hold a Bachelor’s degree
in Office and Information Management, Social Work, Social Sciences or related course from a recognised institution
The
ideal candidate for the InterAid Uganda Limited (IAU) Administrative Assistant-
Community Center job opportunity should preferably hold a Bachelor’s degree
in Office and Information Management, Social Work, Social Sciences or related course from a recognised institution
•
Exceptional administrative and procedural skills
Exceptional administrative and procedural skills
•
Professional, friendly, client focused approach
Professional, friendly, client focused approach
•
Previous experience in an administration support
role preferable in a community services, member based or not for profit environment
Previous experience in an administration support
role preferable in a community services, member based or not for profit environment
•
Exceptional customer service focus
Exceptional customer service focus
How to Apply:
All suitably qualified and
interested candidates should send their cover letters, updated CVs and photo
copies of their professional qualifications including three referees via E-mail
to both [email protected] and [email protected]
addressed to:
interested candidates should send their cover letters, updated CVs and photo
copies of their professional qualifications including three referees via E-mail
to both [email protected] and [email protected]
addressed to:
The Executive Director,
InterAid Uganda,
Plot 1102 Block 8, Kabala
Anjagala Road,
Anjagala Road,
P.O. Box 737 Kampala, Uganda.
Deadline: 14th March 2018 by 5:00 PM
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