Job Title: Logistics Officer
Organization: InterAid
Uganda Limited (IAU)
Uganda Limited (IAU)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Senior
Operations Officer
Operations Officer
About US:
InterAid Uganda Limited (IAU)
is a non-governmental humanitarian national organization established in 1988,
and duly registered with the NGO Board and NGO Forum. IAU is actively involved
in programs geared towards the protection and improvement of lives of
disadvantaged people living in urban and rural areas in Uganda and in the Great
Lakes Region. InterAid Uganda is focused on its thematic areas of Rights
Protection, Education, Livelihood & Food Security, Health (HIV&AIDS;
Malaria; Maternal and Reproductive Health), Water, Sanitation & Hygiene
(WASH), Environment and Disaster Management and good Management and Governance
systems.
is a non-governmental humanitarian national organization established in 1988,
and duly registered with the NGO Board and NGO Forum. IAU is actively involved
in programs geared towards the protection and improvement of lives of
disadvantaged people living in urban and rural areas in Uganda and in the Great
Lakes Region. InterAid Uganda is focused on its thematic areas of Rights
Protection, Education, Livelihood & Food Security, Health (HIV&AIDS;
Malaria; Maternal and Reproductive Health), Water, Sanitation & Hygiene
(WASH), Environment and Disaster Management and good Management and Governance
systems.
Job Summary: The Logistics
Officer will manage and coordinate the InterAid Uganda’s fleet, Drivers,
provide transport services to all staff and ensure that vehicles remain
roadworthy and are serviced and fuelled regularly
Officer will manage and coordinate the InterAid Uganda’s fleet, Drivers,
provide transport services to all staff and ensure that vehicles remain
roadworthy and are serviced and fuelled regularly
Key Duties and Responsibilities:
Transportation Function:
•
Responsible
for ensuring that an effective system is in place to meet the transport needs
of staff in the most cost-effective manner possible
Responsible
for ensuring that an effective system is in place to meet the transport needs
of staff in the most cost-effective manner possible
•
Responsible
for transport planning and tracking vehicle allocation, vehicle movements,
vehicle utilisation, fuel consumption etc.
Responsible
for transport planning and tracking vehicle allocation, vehicle movements,
vehicle utilisation, fuel consumption etc.
•
Scheduling
and planning the maintenance and repairs of vehicles and Motorcycles to ensure
they are maintained in good working order by ensuring high quality maintenance
of vehicles and motorcycles.
Scheduling
and planning the maintenance and repairs of vehicles and Motorcycles to ensure
they are maintained in good working order by ensuring high quality maintenance
of vehicles and motorcycles.
Transport Coordination: Responsible for controlling vehicles and
supervision of staff under direct supervision i.e. the Logistics Assistant and
Drivers
supervision of staff under direct supervision i.e. the Logistics Assistant and
Drivers
Repair and Maintenance:
•
Check
vehicles for servicing requirements, damage and arrange repair or replacement
of vehicles or vehicle parts;
Check
vehicles for servicing requirements, damage and arrange repair or replacement
of vehicles or vehicle parts;
•
Investigate
minor problems relating to matters such as driver and vehicles performance,
service irregularities and operational status of vehicles and prepare
associated reports and/or recommendations
Investigate
minor problems relating to matters such as driver and vehicles performance,
service irregularities and operational status of vehicles and prepare
associated reports and/or recommendations
•
Take the
necessary steps required by the rules and regulations in the event of an
accident involving the office vehicle
Take the
necessary steps required by the rules and regulations in the event of an
accident involving the office vehicle
Support to Staff:
•
Provide
support to the procurement committee and the procurement officer as and when
need arises.
Provide
support to the procurement committee and the procurement officer as and when
need arises.
•
Ensuring
that Drivers are adequately trained and developed for their roles e.g. by
analysing their training needs, organising the delivery of training.
Ensuring
that Drivers are adequately trained and developed for their roles e.g. by
analysing their training needs, organising the delivery of training.
•
In
charge of monitoring and reviewing Drivers performance in particular, ensuring
that transport staff are working effectively to meet organisation objectives.
In
charge of monitoring and reviewing Drivers performance in particular, ensuring
that transport staff are working effectively to meet organisation objectives.
•
Responsible
for ensuring that staff riding have adequate and up to standard safety riding
gears.
Responsible
for ensuring that staff riding have adequate and up to standard safety riding
gears.
•
Responsible
for ensuring that staff understand, comprehend and adhere to available standard
operating procedures for Drivers and riders
Responsible
for ensuring that staff understand, comprehend and adhere to available standard
operating procedures for Drivers and riders
•
Prepare
regular reports including, vehicle allocation, road calls, break downs,
accidents, fuel consumption and vehicle performance.
Prepare
regular reports including, vehicle allocation, road calls, break downs,
accidents, fuel consumption and vehicle performance.
Risk Management: Identify, assess and develop strategies to
mitigate against risks that may happen in the Logistics function
mitigate against risks that may happen in the Logistics function
Compliance: Ensure compliance to policies and procedures.
Qualifications, Skills and Experience:
•
The
ideal candidate for the InterAid Uganda Limited (IAU) Logistics Officer job
opportunity should preferably hold a Bachelor’s degree in Logistics& Supplies
Management, Fleet Management, Business Administration or any related program.
The
ideal candidate for the InterAid Uganda Limited (IAU) Logistics Officer job
opportunity should preferably hold a Bachelor’s degree in Logistics& Supplies
Management, Fleet Management, Business Administration or any related program.
•
At least four years of relevant experience in a
similar role in a busy environment.
At least four years of relevant experience in a
similar role in a busy environment.
•
Utmost professional integrity
Utmost professional integrity
•
Good record keeping
Good record keeping
•
Good planning and coordination skills
Good planning and coordination skills
•
Driving skills
Driving skills
•
Good working knowledge of MS Word, MS EXCEL, MS
Power point and MS Project
Good working knowledge of MS Word, MS EXCEL, MS
Power point and MS Project
•
Flexibility with commitment to fulfill the job
requirements and demands at all
time
Flexibility with commitment to fulfill the job
requirements and demands at all
time
How to Apply:
All suitably qualified and
interested candidates should send their cover letters, updated CVs and photo copies
of their professional qualifications including three referees via E-mail to
both [email protected] and [email protected]
addressed to:
interested candidates should send their cover letters, updated CVs and photo copies
of their professional qualifications including three referees via E-mail to
both [email protected] and [email protected]
addressed to:
The Executive Director,
InterAid Uganda,
Plot 1102 Block 8, Kabala
Anjagala Road,
Anjagala Road,
P.O. Box 737 Kampala, Uganda.
Deadline: 14th March 2018 by 5:00 PM
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