Logistics Officer Jobs – Mott MacDonald

Job Title:  Logistics
Officer
Organisation: Mott MacDonald
Duty Station: Kampala, Uganda
About Mott MacDonald:
 Mott MacDonald is a leading, employee-owned global management,
engineering and development consultancy with £1 billion revenue and more than
14,000 staff working in 140 countries for both the public and private sectors.
Our International Development Services Unit, IDS, operates portfolios within
the international development sectors of Environment, Climate, Water, Roads,
Rural & Urban Development, Education, Health, Social and Economic
Development in over 40 countries. Together we implement and manage projects in
developing countries and emerging economies around the world, supporting
national governments and municipalities in policy, planning, project design and
delivery. We are committed to support the United Nations Sustainable
Development Goals and to provide our expertise to improve the lives of people
in need.
Job Summary: The Logistics
Officer will render support in the effective mobilisation of international
staff and consultants visiting from overseas.
Key Duties and Responsibilities:
  • Coordinating with UK team members for
    support on visa applications, flight bookings, and security travel
    approvals and procedures;
  • Managing local travel arrangements such as
    airport transfers and hotel bookings.
  • Support the mobilisation of staff and
    sub-consultants from Kampala to the districts, including making timely
    bookings, tracking reservations, identifying preferred suppliers, and
    negotiating favourable fares;
  • Communicate details of airport transfers,
    accommodation, security information, and day-to-day logistics to
    travellers in a timely manner prior to departure;
  • Assist the Deputy Programme Manager to
    design, standardise, and implement safety and security procedures for
    travel to the districts in accordance with approved Mott MacDonald
    practices and the guidelines provided in the Operations Manual;
  • Manage list of preferred suppliers,
    including hotels, car hire firms, caterers, and furniture suppliers among
    others, ensuring that all appropriate due diligence processes are followed
    prior to their addition to the list;
  • Manage overall logistical supplier
    relations and liaise with suppliers to negotiate preferential rates. Work
    with the Mott MacDonald Ugandan admin team to communicate changes in the
    preferred supplier list and agreed rates, ensuring that agreements and
    contracts are duly signed and archived;
  • At all times, ensure compliance with DFID
    and Mott MacDonald procurement and supplier selection policies and alert
    the Deputy/Programme Manager for any deviations from such policies;
  • Offer support to the Technical Team in the
    organisation of events, meetings, and workshops. Tasks may include
    preparing and disseminating invitations, arranging transportation for
    staff and participants, identifying venue and other suppliers such as
    caterings, providing stationary and other materials needed for the
    workshop, printing and binding documents etc.;
  • Organise Regional Logistics Meetings
    including the local transport committee and/or admin meetings as per Mott
    MacDonald Business procedures. Ensuring adequate logistics preparedness
    through contingency planning and continuous logistics preparedness
    reviews;
  • Provide weekly updates to Deputy/Programme
    Manager on logistical requirements and accomplishments as per DFID and
    Mott MacDonald Business management procedures and policies;
  • Provide an oversight management of all
    programmes logistical support services, provide management supervision to
    all logistics requirements and reviewing vehicle movement, fuel usage and
    vehicle monthly reports according to DFID and Mott MacDonald approved
    policies and procedures;
  • Provide timely advice on logistics
    management and structures and staffing levels to ensure that they are at
    all times adequate to meet the requirements of DFID and Mott MacDonald
    logistics strategy;
  • Operationalise the Mott MacDonald Business
    Management Systems (BMS) procedures, including health, safety and security
    as required by Cambridge Education/Mott MacDonald for the project;
  • Contribute as required to programme
    reporting related to the areas above;
  • Promote healthy work ethics, good
    governance and anti-corruption behaviour;
  • Other duties as may be assigned from time
    to time by the Programme Manager.



Qualifications, Skills and
Experience: 
  • The applicant should ideally hold a Degree
    in public administration, accounting, project management or other related
    area
  • At least three years’ experience in
    managing logistics, administration, and operations;
  • Experience of working for an international
    organisation, preferably in the development/humanitarian sector;
  • Experience of setting up and maintaining
    operations and logistical procedures and processes;
  • Experience of procurement and supplier
    management, ideally within a development programme context;
  • Experience in organising events – managing
    bookings, invitations, advertising, printing, and on-the-day requirements.
  • Excellent oral and written communication
    skills in English;
  • Strong IT skills and confidence in MS
    Office systems.
  • Ability to liaise efficiently with
    individuals and organisations to arrange and carry out programme administration
    functions;
  • Experience in implementing health and
    safety procedures;
  • Experience in operating within
    environments with diverse cultures and practises;
  • Ability to use computer systems and
    standard office software reliably, including organising and setting up
    systems for maintaining office electronic records;
  • Proven experience in programme operations
    and administration in Uganda and/or the region;
How to Apply:
All suitably qualified and interested candidates are invited to apply
direct via the careers website of Mott MacDonald at the web lick below. Please
create an account and submit a curriculum vitae and application letter.
Deadline: 7th March
2018
For more of the latest jobs, please visit http://www.theugandanjobline.com or
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