Mott MacDonald is a leading, employee-owned global management,
engineering and development consultancy with £1 billion revenue and more than
14,000 staff working in 140 countries for both the public and private sectors.
Our International Development Services Unit, IDS, operates portfolios within
the international development sectors of Environment, Climate, Water, Roads,
Rural & Urban Development, Education, Health, Social and Economic
Development in over 40 countries. Together we implement and manage projects in
developing countries and emerging economies around the world, supporting
national governments and municipalities in policy, planning, project design and
delivery. We are committed to support the United Nations Sustainable
Development Goals and to provide our expertise to improve the lives of people
in need.

Job Summary: The Logistics
Officer will render support in the effective mobilisation of international
staff and consultants visiting from overseas.

Key Duties and Responsibilities:

Coordinating with UK team members for
support on visa applications, flight bookings, and security travel
approvals and procedures;
Managing local travel arrangements such as
airport transfers and hotel bookings.
Support the mobilisation of staff and
sub-consultants from Kampala to the districts, including making timely
bookings, tracking reservations, identifying preferred suppliers, and
negotiating favourable fares;
Communicate details of airport transfers,
accommodation, security information, and day-to-day logistics to
travellers in a timely manner prior to departure;
Assist the Deputy Programme Manager to
design, standardise, and implement safety and security procedures for
travel to the districts in accordance with approved Mott MacDonald
practices and the guidelines provided in the Operations Manual;
Manage list of preferred suppliers,
including hotels, car hire firms, caterers, and furniture suppliers among
others, ensuring that all appropriate due diligence processes are followed
prior to their addition to the list;
Manage overall logistical supplier
relations and liaise with suppliers to negotiate preferential rates. Work
with the Mott MacDonald Ugandan admin team to communicate changes in the
preferred supplier list and agreed rates, ensuring that agreements and
contracts are duly signed and archived;
At all times, ensure compliance with DFID
and Mott MacDonald procurement and supplier selection policies and alert
the Deputy/Programme Manager for any deviations from such policies;
Offer support to the Technical Team in the
organisation of events, meetings, and workshops. Tasks may include
preparing and disseminating invitations, arranging transportation for
staff and participants, identifying venue and other suppliers such as
caterings, providing stationary and other materials needed for the
workshop, printing and binding documents etc.;
Organise Regional Logistics Meetings
including the local transport committee and/or admin meetings as per Mott
MacDonald Business procedures. Ensuring adequate logistics preparedness
through contingency planning and continuous logistics preparedness
reviews;
Provide weekly updates to Deputy/Programme
Manager on logistical requirements and accomplishments as per DFID and
Mott MacDonald Business management procedures and policies;
Provide an oversight management of all
programmes logistical support services, provide management supervision to
all logistics requirements and reviewing vehicle movement, fuel usage and
vehicle monthly reports according to DFID and Mott MacDonald approved
policies and procedures;
Provide timely advice on logistics
management and structures and staffing levels to ensure that they are at
all times adequate to meet the requirements of DFID and Mott MacDonald
logistics strategy;
Operationalise the Mott MacDonald Business
Management Systems (BMS) procedures, including health, safety and security
as required by Cambridge Education/Mott MacDonald for the project;
Contribute as required to programme
reporting related to the areas above;
Promote healthy work ethics, good
governance and anti-corruption behaviour;
Other duties as may be assigned from time
to time by the Programme Manager.

Qualifications, Skills and
Experience:

The applicant should ideally hold a Degree
in public administration, accounting, project management or other related
area
At least three years’ experience in
managing logistics, administration, and operations;
Experience of working for an international
organisation, preferably in the development/humanitarian sector;
Experience of setting up and maintaining
operations and logistical procedures and processes;
Experience of procurement and supplier
management, ideally within a development programme context;
Experience in organising events – managing
bookings, invitations, advertising, printing, and on-the-day requirements.
Excellent oral and written communication
skills in English;
Strong IT skills and confidence in MS
Office systems.
Ability to liaise efficiently with
individuals and organisations to arrange and carry out programme administration
functions;
Experience in implementing health and
safety procedures;
Experience in operating within
environments with diverse cultures and practises;
Ability to use computer systems and
standard office software reliably, including organising and setting up
systems for maintaining office electronic records;
Proven experience in programme operations
and administration in Uganda and/or the region;

How to Apply:

All suitably qualified and interested candidates are invited to apply
direct via the careers website of Mott MacDonald at the web lick below. Please
create an account and submit a curriculum vitae and application letter.

Opens the employer’s application pageApply Now →

Deadline: 7^th March
2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or
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