Human Resource (HR) Officer NGO Career Jobs – War Child Canada (WCC)

Job Title:        Human Resource (HR) Officer
Organization: War Child Canada (WCC)
Reports to: Human Resources (HR) Manager
Duty Station: Kampala, Uganda
About US:
War Child Canada is an internationally recognized charity organization
registered in Toronto, Canada that works with war-affected communities to help
children reclaim their childhood through access to education, opportunity and
justice. War Child Canada takes an active role in raising public awareness
around the impact of war on communities and the shared responsibility to act.
When war itself ends, the consequences endure. A lack of employment
opportunities, the absence of effective economic or social structures, an
under-educated population and a culture of impunity around rights violations
combine to create conditions that make a return to conflict all too possible.
But by making a long-term investment to create an environment in which
childhood can thrive, the cycle of violence can be broken.
Job Summary: The Human
Resource (HR) Officer is responsible for the provision of effective Human
Resource (HR) management support in War Child Canada, Uganda, country program
and offices, ensuring that War Child Canada organizational and Uganda Human
Resource (HR) policies, regulations and procedures, as well as relevant
national labor legislation are fully complied with. The Human Resources (HR)
Officer is responsible to assist the Human Resource (HR) Manager in the
effective management and development of the human resource function of War
Child Canada, Uganda. This include recruitment and selection; management of
employment contracts; compensation and benefit including payroll management;
annual performance review processes; employee relations; learning and
development; annual leave management; and HR policy and systems management, in
compliance with War Child Canada HR policies, procedures and systems.
Key Duties and
Responsibilities:  
Policy, Systems and Management Information:
  • Be familiar with and
    maintain up-to-date knowledge of War Child Canada organizational and
    Uganda Human Resource (HR) policies, regulations and procedures, as well
    as the Ugandan national labor law and legal statutory requirements.
  • Assist the Human
    Resource (HR) Manager in the roll-out, implementation and review of War
    Child Canada Human Resource (HR) policies, regulations, and procedures,
    including staff training and orientation on WCC Child Protection Policy,
    Code of Conduct, Anti-Harassment and Discrimination Policy, across War
    Child Canada offices, programs and operations in Uganda.
  • In consultation with
    the Human Resource (HR) Manager, develop and maintain sound working
    relationships and networking with relevant government departments,
    partners and other external stakeholders over matters related to Human
    Resource (HR) management and development.
  • Assist the Human
    Resource (HR) Manager in maintaining up-to-date personnel data, records
    and files in War Child Canada Uganda country office, both in hard and
    electronic copies, ensuring data protection and confidentiality.
  • Be responsible for
    maintaining an up-to-date staff leave of absence system, including annual
    leave plans and records, ensuring that leave schedules are coordinated and
    authorized by the respective line managers in order to avoid disruption to
    the country programs and operations.
Recruitment and Selection:
  • Assist the Human
    Resource (HR) Manager in developing Job Descriptions for new positions,
    drafting and placing job postings, receiving job applications,
    short-listing of candidates, drafting interview questions, coordinating
    interviews, conducting reference checks, and issuing offers to selected
    candidates.
  • Assist the Human
    Resource (HR) Manager in planning and facilitating staff orientation and
    onboarding processes for new employees.
Human Resource (HR) Management:
  • In consultation with
    the Human Resource (HR) Manager, provide adequate and timely support and
    expert advice to line managers and staff on matters related to Human
    Resource (HR) management and development, ensuring effective communication
    and timely response to HR related queries.
  • In consultation with
    the Human Resource (HR) Manager, be responsible for ensuring that
    up-to-date employment contracts, and other documents related to the terms
    and conditions of employment, are maintained for all War Child Canada,
    Uganda, staff in accordance with War Child Canada Human Resource (HR)
    policies, regulations and procedures, and in compliance with the Ugandan
    national labor law and regulations.
  • Assist line managers
    and the Human Resource (HR) Manager in ensuring that up-to-date Job
    Descriptions are in place, and issued to staff, at all levels across War
    Child Canada, Uganda, offices, programs and operations.
  • Work in close
    consultation with the Human Resource (HR) Manager, be responsible for
    handling end of staff employment processes (due to resignation,
    termination or end of contract), including completing all necessary exist
    documentation, hand¬over of WCC items, clearance, and exit interviews.
  • In consultation with
    line managers, be responsible for providing necessary support, follow-up
    and ensuring the completion and timely submission of monthly time sheets
    by staff, particularly for positions with costs shared by different donor
    funded projects, in accordance with War Child Canada policy and procedure.
  • Develop and maintain a
    positive work relationship, culture and environment, high performance,
    creativity as well as effective communication and positive team work
    across War Child Canada Uganda offices, programs and operations.
  • Support and actively
    contribute towards the promotion of War Child Canada Core Values and Code
    of Conduct across War Child Canada offices, programs and operations in
    Uganda.
Financial Management and Compensation/Benefits Administration:
  • Working with the Human
    Resource (HR) Manager and Finance and Admin Manager (FAM), be responsible
    for timely and accurate preparation of monthly staff payroll for approval
    by HR Manager, FAM and Country Director, and timely disbursement of
    salaries and other entitlements to all War Child Canada Uganda staff
    members.
  • Assist the Human
    Resource (HR) Manager in handling staff welfare matters including health
    and medical coverage.
Other Duties:
  • Undertake other
    appropriate level duties as defined by the Human Resource (HR) Manager or
    by the Country Director (CD) from time to time.
  • Represent War Child
    Canada in external Human Resource and related forums, networks and working
    groups as required and defined by the Human Resource (HR) Manager or the
    Country Director (CD).
  • Deputize for the Human
    Resource (HR) Manager as required. 



Qualifications, Skills and Experience: 
  • The applicant for the
    War Child Canada Human Resource (HR) Officer job placement must hold a first
    degree or equivalent level of qualification in Human Resource Management
    or related field.
  • Three years of work
    experience in Human Resource (HR) management including recruitment,
    employee relations, HR administration and staff development.
  • Experience of monthly
    payroll preparation.
  • Demonstrated knowledge
    and experience of working with the Ugandan labor law and statutory regulations.
  • Experience of
    developing and delivering learning and development initiatives.
  • Understanding and
    practical experience of matrix management.
  • Experience of
    developing and using Human Resources (HR) information systems and running
    a range of reports.
  • Strong understanding
    and commitment to data protection, and equality and diversity issues.
  • Strong organizational
    skills with the ability to simultaneously manage multiple tasks and
    meeting deadlines.
  • Ability to manage time
    and tight schedules, working effectively under pressure.
  • Ability to train,
    coach and mentor others in Human Resource (HR) management matters.
  • Excellent analytical,
    strategic thinking and problem solving skills and abilities.
  • Proven ability of
    identifying and analyzing Human Resource (HR) management risks and taking
    proactive actions.
  • Ability to work well
    with diverse teams from all backgrounds and levels.
  • Excellent
    interpersonal, communication and facilitation skills.
  • Excellent command of
    English (verbal and written) with the ability to produce high quality
    reports and communications.
  • Willingness and
    ability to travel outside Kampala.
  • Affinity with War
    Child Canada’s mandate.
  • Politically and
    culturally sensitive with qualities of patience, tact and diplomacy.
  • Creative, energetic,
    adaptable and flexible.
  • Stress-resilient to be
    able to cope with deadlines and complex problems.
How to Apply:
All suitably qualified and interested candidates should submit hard
copies of their curriculum vitae and an accompanying cover letter in a sealed
envelope to:
Human Resources Manager,
War Child Canada (WCC),
Block 244, Plot 1006, Muyenga. Kampala. Uganda
Email to:
JUganda@warchild.ca
Deadline: 3rd April 2018
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