Job Title: Grants Officer
Organisation: WEI/Bantwana
Project Name: USAID funded BETTER OUTCOMES for Children and
Youth in Eastern and Northern Uganda
Youth in Eastern and Northern Uganda
Reports to: Grants Manager
Duty Station: Kampala, Uganda
About US:
WEI/Bantwana Initiative is a Non-Governmental Organization that helps
families and children orphaned and made vulnerable by HIV/AIDS to access the
comprehensive support and care they need to grow into healthy adults.
families and children orphaned and made vulnerable by HIV/AIDS to access the
comprehensive support and care they need to grow into healthy adults.
About USAID BETTER OUTCOMES Project:
World Education Inc. /Bantwana (WEI/B) is implementing the five- year
USAID funded BETTER OUTCOMES for Children and Youth in Eastern and Northern
Uganda. The goal of the project is to improve the wellbeing of children and
youth orphaned and made vulnerable by HIV and other adversities in Eastern and
Northern Uganda. BETTER OUTCOMES is implemented by a consortium of five
partners, namely: WEI/B as the prime partner; Mercy Corps, Uganda Women’s
Efforts to Save Orphans (UWESO), Youth, Alive and Friends of Christ Revival
(FOC-REV); each responsible for specific technical aspects of the project. The
project is being implemented in 20 districts of Eastern and Northern Uganda.
USAID funded BETTER OUTCOMES for Children and Youth in Eastern and Northern
Uganda. The goal of the project is to improve the wellbeing of children and
youth orphaned and made vulnerable by HIV and other adversities in Eastern and
Northern Uganda. BETTER OUTCOMES is implemented by a consortium of five
partners, namely: WEI/B as the prime partner; Mercy Corps, Uganda Women’s
Efforts to Save Orphans (UWESO), Youth, Alive and Friends of Christ Revival
(FOC-REV); each responsible for specific technical aspects of the project. The
project is being implemented in 20 districts of Eastern and Northern Uganda.
Job Summary: The Grants
Officer performs financial management and accounting in a professional,
efficient, effective, and compliant manner to maintain mid strengthen the
effectiveness of the award management life cycle and continue to earn the
confidence of donors. S/ he will maintains grant files as required by the
donors, responsible for the grant-tracking data base, conducts monitoring
meetings, provides training, oversight and support for the preparation of
reports and documentation required under various grants, conducts spot checks
to ensure that Grants are being tracked correctly, develops materials to
facilitate Grants compliance; reviews fiscal and performance activities to
ensure compliance with statutory, grant and contract requirements.
Officer performs financial management and accounting in a professional,
efficient, effective, and compliant manner to maintain mid strengthen the
effectiveness of the award management life cycle and continue to earn the
confidence of donors. S/ he will maintains grant files as required by the
donors, responsible for the grant-tracking data base, conducts monitoring
meetings, provides training, oversight and support for the preparation of
reports and documentation required under various grants, conducts spot checks
to ensure that Grants are being tracked correctly, develops materials to
facilitate Grants compliance; reviews fiscal and performance activities to
ensure compliance with statutory, grant and contract requirements.
Key Duties and
Responsibilities:
Responsibilities:
Receive and review project monthly reports against the organization
checklist requirements
checklist requirements
- Check for accuracy, completeness and
coding of transactions before entering them in the system. - Review bank reconciliation statements for
the projects he oversees and files them systematically for audit purposes. - Provide feedback to the concerned parties
after the review of the accounts received, and advise management on
compliance issues. - Review and post all field data for the
projects managed under your docket and advice on compliance issues and
donor requirements
Prepare donor reports on time and correctly in conformity with the
Donor reporting requirements.
Donor reporting requirements.
- Track all donor financial reports on their
dates for submission and requirements and regularly remind the concerned
staff about their obligations in reporting. - Review and analysis expenditures against
projed budgets.
Build staff capacity in Financial and Grant Management
- Develop relevant training materials and
resources. - Train and provide technical support to
partner organizations - Support partnership identification and
identify training needs of partner organizations. - Monitor partner funds disbursements
expenditure against approved budgets and transfers received. - Develop and maintain a financial database
for all partners supported by the project.
Support in the preparation /review of partners budgets and overall
project budget tracking in formats provided and observing budget limits per
budget heads
project budget tracking in formats provided and observing budget limits per
budget heads
- Monitor expenditure against the budget.
- Prepare monthly and quarterly reports to
monitor expenditure against budgets and disseminate the information to
management and project teams - Interpret Donor financial guidelines to
project teams and partner organizations - Receive; check the accuracy and
completeness of project team budgets.
Follow up on audit queries and the implementation of audit
recommendation
recommendation
- Periodically follow up with project teams
on implementation of audit recommendations. - Conduct site visits to monitor audit
implementations. - Train and share experiences with project
and partner teams in areas of weaknesses identified. - Support the Grants Manager in coordination
of audits and follow up on their recommendations.
Qualifications, Skills and Experience:
- The applicant for the USAID Project Grants
Officer job placement must hold a first degree in Finance or related
field; a professional accounting qualification will be an added advantage. - At least three years’ experience working
on large project and experience with USAID funded programs/projects
necessary, particularly experience with USAID grants - Experience with accounting software,
preferably QuickBooks - Possess a high standard of personal and
professional integrity - Willingness to work as a team member,
taking on additional tasks as needed to ensure the overall success of the
project - High level of attention to detail, ability
to multi-task and work well under pressure - Strong analytical and inter-personal
skills - Ability to work under pressure and in a
culturally sensitive environment - Strong organizational and interpersonal
skills; - Fluent in oral and written English and
excellent writing skills - Ability to work in a challenging
environment, under high pressure and ability to cope with tight deadlines; - Ability to work both independently
How to Apply:
All suitably qualified and interested candidates who wish to join the
World Education Inc. /Bantwana (WEI/B) are encouraged to apply via E-mail only
be sending an updated CV and cover letter to: Human Resource Manager, World
Education Inc Bantwana at [email protected]
World Education Inc. /Bantwana (WEI/B) are encouraged to apply via E-mail only
be sending an updated CV and cover letter to: Human Resource Manager, World
Education Inc Bantwana at [email protected]
Deadline: 6th April 2018 by 5:00pm
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