Grants Officer USAID Project Jobs – WEI/Bantwana

Job Title:       Grants Officer  
Organisation: WEI/Bantwana
Project Name: USAID funded BETTER OUTCOMES for Children and
Youth in Eastern and Northern Uganda
Reports to: Grants Manager
Duty Station: Kampala, Uganda
About US:
WEI/Bantwana Initiative is a Non-Governmental Organization that helps
families and children orphaned and made vulnerable by HIV/AIDS to access the
comprehensive support and care they need to grow into healthy adults.
World Education Inc. /Bantwana (WEI/B) is implementing the five- year
USAID funded BETTER OUTCOMES for Children and Youth in Eastern and Northern
Uganda. The goal of the project is to improve the wellbeing of children and
youth orphaned and made vulnerable by HIV and other adversities in Eastern and
Northern Uganda. BETTER OUTCOMES is implemented by a consortium of five
partners, namely: WEI/B as the prime partner; Mercy Corps, Uganda Women’s
Efforts to Save Orphans (UWESO), Youth, Alive and Friends of Christ Revival
(FOC-REV); each responsible for specific technical aspects of the project. The
project is being implemented in 20 districts of Eastern and Northern Uganda.
Job Summary: The Grants
Officer performs financial management and accounting in a professional,
efficient, effective, and compliant manner to maintain mid strengthen the
effectiveness of the award management life cycle and continue to earn the
confidence of donors. S/ he will maintains grant files as required by the
donors, responsible for the grant-tracking data base, conducts monitoring
meetings, provides training, oversight and support for the preparation of
reports and documentation required under various grants, conducts spot checks
to ensure that Grants are being tracked correctly, develops materials to
facilitate Grants compliance; reviews fiscal and performance activities to
ensure compliance with statutory, grant and contract requirements.
Key Duties and
Receive and review project monthly reports against the organization
checklist requirements
  • Check for accuracy, completeness and
    coding of transactions before entering them in the system.
  • Review bank reconciliation statements for
    the projects he oversees and files them systematically for audit purposes.
  • Provide feedback to the concerned parties
    after the review of the accounts received, and advise management on
    compliance issues.
  • Review and post all field data for the
    projects managed under your docket and advice on compliance issues and
    donor requirements
Prepare donor reports on time and correctly in conformity with the
Donor reporting requirements.
  • Track all donor financial reports on their
    dates for submission and requirements and regularly remind the concerned
    staff about their obligations in reporting.
  • Review and analysis expenditures against
    projed budgets.
Build staff capacity in Financial and Grant Management
  • Develop relevant training materials and
  • Train and provide technical support to
    partner organizations
  • Support partnership identification and
    identify training needs of partner organizations.
  • Monitor partner funds disbursements
    expenditure against approved budgets and transfers received.
  • Develop and maintain a financial database
    for all partners supported by the project.
Support in the preparation /review of partners budgets and overall
project budget tracking in formats provided and observing budget limits per
budget heads
  • Monitor expenditure against the budget.
  • Prepare monthly and quarterly reports to
    monitor expenditure against budgets and disseminate the information to
    management and project teams
  • Interpret Donor financial guidelines to
    project teams and partner organizations
  • Receive; check the accuracy and
    completeness of project team budgets.
Follow up on audit queries and the implementation of audit
  • Periodically follow up with project teams
    on implementation of audit recommendations.
  • Conduct site visits to monitor audit
  • Train and share experiences with project
    and partner teams in areas of weaknesses identified.
  • Support the Grants Manager in coordination
    of audits and follow up on their recommendations.

Qualifications, Skills and Experience:
  • The applicant for the USAID Project Grants
    Officer job placement must hold a first degree in Finance or related
    field; a professional accounting qualification will be an added advantage.
  • At least three years’ experience working
    on large project and experience with USAID funded programs/projects
    necessary, particularly experience with USAID grants
  • Experience with accounting software,
    preferably QuickBooks
  • Possess a high standard of personal and
    professional integrity
  • Willingness to work as a team member,
    taking on additional tasks as needed to ensure the overall success of the
  • High level of attention to detail, ability
    to multi-task and work well under pressure
  • Strong analytical and inter-personal
  • Ability to work under pressure and in a
    culturally sensitive environment
  • Strong organizational and interpersonal
  • Fluent in oral and written English and
    excellent writing skills
  • Ability to work in a challenging
    environment, under high pressure and ability to cope with tight deadlines;
  • Ability to work both independently
How to Apply:
All suitably qualified and interested candidates who wish to join the
World Education Inc. /Bantwana (WEI/B) are encouraged to apply via E-mail only
be sending an updated CV and cover letter to: Human Resource Manager, World
Education Inc Bantwana at
Deadline: 6th April 2018 by 5:00pm
For more of the latest jobs, please visit or
find us on our facebook page

Leave a Reply

Your email address will not be published. Required fields are marked *